ACRL News Issue (B) of College & Research Libraries


C O L L E G E  &

R E S E A R C H

L IB R A R IE S

NEWS
No. 5, May, 1967

ACRL News Issue (A ) of College & Research Libraries, Vol. 28, No. 3

Proposed Addendum to Statistics 
For Academic Libraries

By Marietta Chicorel
Sources of Income. It is desirable for li­

braries, legislative bodies and donors, to 
know what the sources of income are for 
college and university libraries and wher­
ever practical, the amounts of the total in­
come obtained from each source.

There is a definite relationship between 
the sources and amounts of income and the 
work done by the library. Duration, extent, 
and repetition of funding have an appreci­
able effect on library planning.

Reporting of sources and amounts of in­
come is of advantage both to the recipient 
of the funds and to the contributor of the 
funds. Funds which are earmarked for cer­
tain parts of the budget can better be ap­
plied when their effects on performance, 
production, and physical space are ade­
quately assessed. To maintain a working 
balance within the operational budget, the 
relationship between funds allocated to li­
brary materials and to technical services 
and retrieval processes must be a part of 
the planning function of management. 
Therefore, the following categories are rec­
ommended for inclusion in a national data 
bank.

Miss Chicorel is Editor of Ulrich’s Interna­
tional Periodicals Directory.

R e c o m m e n d a t io n s

1.  List sources of income according to cate­
gories described below.

2.  List amounts of income according to 
source.

3.  Indicate derived figures when primary 
ones are not available.

4.  Report predetermined allocations of 
sources and/or amounts to capital and 
operational budgets.

5.  Omit itemization by expenditure cate­
gories.

Categories for reporting sources of income:

1.  Sources of income from private funds.

a.  Include income from stocks, bonds, or 
real estate, trust funds, foundations, 
etc. Only funds allocated for the fiscal 
year to be reported should be includ­
ed.

b .  Contractual income.
List sources and amounts derived 
from privately funded agencies, in­
dustrial and business concerns, and 
private educational institutions.

c.  Current gifts.
Report money which is given but un­
funded, and money which is intended 
for current use in purchasing books, 
in services, or for other purposes.



Include also money held in the name 
of an institution other than the library 
if allocations to the library can be 
reported on a fiscal basis.

2.  Sources of income from public funds.

a.  Include income from any level of pub­
lic government, from taxes or from 
other funds available to such a gov­
ernment, including research grants 
and other contractual commitments.

b .  Contractual income.
List sources and amounts derived 
from publicly funded agencies, such 
as the National Science Foundation, 
Higher Education Act Grants, from 
other federal research grants, or from 
other public educational institutions.

c.  Indirect contractual income.
Report amounts and/or percentages 
allocated to library operations and 
overhead from grants received by the 
clientele which it serves.

3.  Other income.
Include the sum total of income from 
vending machines, fines, publications, 
sales of discarded books, or from 
rental books.

If the figures supplied by the supporting 
institutions are not to be published, provi­
sion should be made for this request. De­
rived statistics should not be reported unless 
no others can be produced.

If percentage figures are used, however, 
define the total institutional budget as 100% 
and each of the above elements as a per­
centage thereof.

To reconcile the budget reports of li­
braries whose accounting procedures differ 
in placing money for books and other li­
brary materials, money which is specifically 
allocated for this purpose should be re­
ported separately under “Library Materi­
als.” It can then be added to income for 
operation or income for capital according 
to local procedure.

This initial attempt at reporting on a na­
tional basis will benefit

a.  future programming for libraries
b .  legislative bodies in future allocation, 

and
c.  donors who will better understand how

these funds are used.  ■■

BOOK MOVE AT FORT LEWIS

Waiting to put their loads of books on the 
new library’s shelves—Graham Sadler, director 
of the Fort Lewis College library (at left), Miss 
Indian America, Wahleah Lujan; Chad and Jer­
emy, singing duo from England, and John F. 
Feed, president of the college.

Fort Lewis College recently completed a 
new million dollar library-classroom building 
and was faced with the problem of moving 
over thirty-five thousand volumes of books in 
the middle of a trimester without disrupting 
the use of the library by students any longer 
than necessary. Thus, at 8:30 a.m. on March 
20, over one thousand students and faculty 
assembled at the old library and the move 
began. W ahleah Lujan, a student at Fort 
Lewis College when she was named Miss In­
dian America, was on the campus Thursday­
Saturday to participate in the annual Hohzoni 
Days (Beautiful Days) activities sponsored 
by the College’s Shalako Indian Club. She de­
cided to stay over and help her fellow stu­
dents move the books. Chad and Jeremy, sing­
ing duo from England, who were to present 
a concert that evening, also decided to join 
the Fort Lewis students in the book move.

At noon an old fashioned “Chuck Wagon” 
feed was spread out for the students in front 
of the new library and a local band provided 
the music for the “Book Moving Day.”

By 1:30 p.m., when the last of the students 
and faculty had had their plates filled at the 
Chuck Wagon, the library had been moved 
intact, with the books taken from the shelves 
in order in one building and put on the 
shelves in order in the new building. Formal 
dedication ceremonies for the library were com-

106