ACRL News Issue (B) of College & Research Libraries 322 P roposed Bylaws of W estern E uropean Specialists Section E ditors Note: The following proposed bylaws will be voted on at the 1980 ALA Annual Conference. Article I. Name The name of this organization shall be the W estern European Specialists Section of the As­ sociation of College and Research Libraries. Article II. Object The Section shall represent those librarians in the Association of College and Research Libraries (ACRL) who specialize or are otherwise profes­ sionally involved in the acquisition and use of in­ formation sources originating in or relating to Western European countries. This Section shall act for the ACRL, in cooperation with other pro­ fessional groups, in regard to those aspects of li­ brary service that require special knowledge of sources from or concerning W estern Europe. Article III. Membership Any m em ber of the ACRL may elect m em ­ bership in this Section. Every mem ber has the right to vote. Any personal mem ber is eligible to hold office. Article IV. Meetings Sec. 1. A nnual Meetings. The Section shall hold an annual business meeting at the time and place of the Annual Conference of the American Library Association. Sec. 2. Special Meetings. Special meetings of the Section may be called at the discretion of the Executive Committee. All members of the Sec­ tion shall receive notification of a special meeting at least one month prior to the scheduled date of the meeting. Sec. 3. Quorum. Twenty members shall consti­ tute a quorum for any meeting of the Section. Article V. Officers Sec. 1. Officers. The officers of the Section shall be a chairperson, a vice chairperson/chair- person-elect, the im m ediate-past chairperson, and a secretary. Sec. 2. Terms. All officers shall serve for a term of one year which ends at the adjournment of the annual meeting. Sec. 3. Vacancies. In the event of a vacancy in the office of chairperson, the vice chairperson/ chairperson-elect shall succeed to the office of chairperson and shall continue in that office until the expiration of the term for which he/she was originally elected to serve as chairperson. If the office of secretary becomes vacant, the chairper­ son shall appoint a m ember of the Section to that office. A vacancy in the office of vice chairper­ son/chairperson-elect shall be filled only by elec­ tion. Article VI. Executive Committee Sec. 1. Composition. The Executive Commit­ tee shall consist of the officers, the chairpersons of standing committees, and one member-at-large elected for a one-year term. Sec. 2. Powers an d D uties. The E xecutive Committee shall conduct the business of the Sec­ tion during the period betw een annual Section meetings. At each annual Section m eeting the c h a irp e rs o n shall r e p o rt on th e w ork of th e Executive Committee, at which time that work shall be subject to review by the membership of the Section. Sec. 3. M eetings. R egular m eetin g s of the Executive Committee shall be held at the times and places of the Annual and Midwinter meetings of th e Am erican L ibrary A ssociation. Special meetings may be called at the discretion of the chairperson. Only m em bers of the Executive C om m ittee may vote at Executive C om m ittee m eetings, although all E xecutive C om m ittee meetings shall be open to all m em bers of the Section. Sec. 4. Quorum. A majority of members consti­ tutes a quorum at any meeting of the Executive Committee. Article VII. Committees Sec. 1. Standing Committees. Standing com­ mittees to consider matters of concern to the Sec­ tion that require continuity of attention may be authorized by the Section at the annual Section meeting. The size, name, and purpose of a stand­ ing committee shall be specified at the time of its authorization. Members of a standing committee shall serve overlapping terms of two years each. In order to set in motion a rotation of committee members, however, some of the initial members of a newly established com m ittee shall be ap­ pointed for terms of three years. A m em ber of a committee may be reappointed for a second term and for a third term, but no person shall serve more than three consecutive terms on a single com m ittee. The vice chairperson/chairperson- elect shall appoint committee members to fill the vacancies due to occur during his/her term as chairperson. The vice chairperson/chairperson- elect shall also designate the chairpersons of all com m ittees which will function during his/her term as chairperson of the Section. Unexpected vacancies on a committee shall be filled by a spe­ cial appointment made by the chairperson of the 323 com m ittee w ith th e approval of th e chairperson of th e Section. A standing com m ittee may b e dis­ c o n tin u e d by a m ajo rity v o te of th e m e m b e rs p re se n t and voting at an annual Section m eeting. Sec. 2. Special (A d Hoc) Comm ittees. Special c om m ittees for th e perform ance of particular as­ signm ents may b e a p p ointed at any tim e by th e c h a irp e rs o n a fte r c o n s u lta tio n w ith th e o th e r m em bers of th e E xecutive C om m ittee. Such spe­ cial com m ittees shall b e discontinued at th e e nd of th e te rm of th e c h a irp e rs o n w ho a p p o in te d th em unless e x te n d ed by th e n ew chairperson. No special com m ittee shall continue to function for m ore than two years w ithout authorization by the Section. Sec. 3. D iscussion Groups. Informal discussion groups, to m e e t u n d e r the auspices of the Section at the tim e and place of the Annual or M idw inter m ee tin g s of th e A m erican L ib rary Association, may be form ed by any five or m ore m em bers of the Section w ith th e approval of th e chairperson. Article V III. Nom inations and Elections Sec. 1. N o m in a tio n s. T h e v ice c h a irp e rs o n / c h a irp e r s o n - e le c t shall a p p o in t a N o m in a tin g C om m ittee of at least th re e m em bers, designat­ ing one m em b e r as C om m ittee chairperson. No m em b e r of th e N om inating C om m ittee shall be c u rre n tly serving on th e E xecutive C om m ittee. The N om inating C om m ittee shall choose a slate of at least two nom inees for each of th e offices of (a) vice chairperson/chairperson-elect, (b) secre­ tary, and (c) m em ber-at-large. Additional nom ina­ tions for th ese offices may be m ade by petitions signed by no few er than five Section m em bers. Nominations p u t forth by th e N om inating C om ­ m itte e , as well as any a d d itio n a l n o m in a tio n s m ade by p e titio n , shall be filed b o th w ith th e Executive Secretary of the ACRL and w ith the secretary of th e Section within th e deadlines p re ­ s c r i b e d fo r n o m in a tio n s by t h e A C R L . All nom inees m ust be m em bers in good standing of th e Section a n d m u st c o n se n t to candidacy in writing. Sec. 2. Elections. E lections shall be conducted by mail ballot. F o r each office, th e candidate re ­ c e iv in g a p lu ra lity o f th e v o te s c ast shall be elected. In case of a tie vote th e successful candi­ date shall b e d e te rm in e d by lot. Article IX. A m endm ents Sec. 1. P r o p o s a ls . A m e n d m e n ts to th e s e Bylaws may b e proposed in w riting by the Execu­ tive C om m ittee, by a com m ittee appointed spe­ cifically for th e purpose, or by any five m em bers of th e Section. Proposals shall be filed with the secretary at least th re e m onths before th e annual m eeting. Sec. 2. N otification. A copy of any proposed a m e n d m e n ts to b e v o te d u p o n a t th e a n n u a l m eeting shall be m ailed by th e secretary to each m em ber of th e Section at least thirty days before the annual m eeting or shall b e announced in Col­ lege & Research Libraries News in an issue ap­ pearing p rio r to th e annual m eeting. Sec. 3. Voting. An a m e n d m e n t a p p ro v ed by tw o-thirds of the m em bers voting in a mail vote or by tw o-thirds of the m em bers p re se n t and vot­ ing at an annual m eeting of the Section shall be carried. Article X. G eneral Provisions W h ere v er these Bylaws make no specific pro ­ visions, th e organization of and pro ced u res in the Section shall correspond to those set forth in the ACRL C onstitution and Bylaws. Article XI. T em porary Provisions T h ese Bylaws shall take effect u p o n th e a d ­ j o u r n m e n t of th e m e e tin g a t w h ic h th e y a re adopted. ■■ OCLC Manuscript Inputters I f anyone c u rre n tly in p u ttin g m anuscripts into O C L C is in te re s te d in forming a m anu­ script u se r group (MUG) for an informal ex­ c h a n g e of in fo rm a tio n , q u e s tio n s , a n d a n ­ sw ers, p le a se c o n ta c t th e M a n u sc rip ts D e ­ p a r tm e n t, A rc h iv e s -M a n u s c rip ts D iv isio n , O hio H isto rica l Society, 1-71 at 17th A ve., Colum bus, OH 43211. O u t o f S t o c k ? B a c k O r d e r s ? If your wholesaler has long de­ lays in completing "o ut of stock" and "b ack orders", w hy not try the firm that specializes in this area. Current im prints are easy to deliver but it takes a personalized, special­ ized attention to give you reliable service on back list or other hard-to- get items. A t Book House we call it " C o n ­ cerned Service" and it w orks every day for a growing clientele includ­ ing academ ic libraries just like yours. – Ca t ll 5 h 1 7 -8 e 4 9 -2 1 1 7 C o lle c t – BOOK H SINCE O 1962 USE JOBBERS SERVING LIBRARIES WITH ANY BOOK IN PRINT 208 W EST C H IC AG O STREET JO N E S V ILLE . M IC H IG AN 49250 324 ACRL SURVEYS LIRRARIES ON F E D E R A L COOLING CONTROLS Fifty-eight of 102 academic libraries polled by ACRL plan to request exem ptions from the fed­ eral regulations on building tem perature controls issued last summer. The regulations impose a limit of seventy-eight d e g ree s on air c o n d itio n in g in n o n re sid e n tia l buildings. Libraries are not exempt from the reg­ ulations b ut may claim exemptions individually to protect “m aterials.” To determ ine how academic libraries are cop­ ing with the regulations, ACRL sent q u estion­ naires to the libraries that are participating in the ACRL 100 L ib ra rie s P ro je ct. (T hese lib ra ries have a greed to com plete a b rie f q u estionnaire four tim es a year on key areas of library policy and practice.) Sixty-five percent of the university libraries and 62 percent of the college libraries responding to the questionnaire plan to ask for exem ptions from the seventy-eight-degree air-conditioning limit. Only 40 percent of the community college librar­ ies plan to ask for exemptions. O f th e fifty-eight libraries that w ant exem p­ tions, thirty-three report that their parent institu­ tions are willing to claim exemptions on th eir b e­ half; fourteen said that they had not yet asked the p arent institutions to claim an exem ption; and eleven indicated that they had asked for, b ut not yet received, a positive answer from university or college authorities. More than half (thirty of fifty-eight) of the li­ b raries th at plan to claim exem ptions actually cooled th e ir buildings below seventy-eight d e ­ grees last sum m er. Most of th e rem aining set their air-conditioning therm ostats at seventy-eight degrees last sum m er, b ut hope to low er th eir th erm o sta ts below se v e n ty -e ig h t d e g ree s next summer. H ow low do th e y w a n t to se t t h e i r air- conditioning therm ostats? If it were their decision to m ake, m ost lib ra rie s w o uld cool b u ild in g spaces to seventy degrees or lower, especially in th e a rea s th a t h o u se sp e c ia l c o lle c tio n s , m i­ croforms, and audiovisual materials. Twenty-nine of fifty-eight thought that bookstacks should be a ir-c o n d itio n e d to se v e n ty d e g re e s or cooler, fo rty -tw o of fifty -e ig h t b e lie v e d th a t sp e c ia l collections areas should be cooled to seventy d e ­ grees or cooler, and thirty-three of fifty-eight be­ lieved that spaces housing microforms and au­ diovisual materials should be kept at seventy d e ­ grees or cooler. Forty-four libraries of the 102 that responded do not plan to ask for exemptions. It is notew or­ thy that, among these forty-four, twenty-two said th e y w o u ld se t c o o lin g te m p e ra t u r e s b elo w seventy-eight degrees in at least p art of the li­ brary if the decision rested with them. Moreover, ten of the forty-four do not have air conditioning. Nearly 70 p ercent (74 of 102) of all the libraries polled re ported th at hum idity control is im por­ tant for preserving library materials in their geo­ graphic areas. Thirty-eight p ercent said that they regulate humidity levels in the library buildings d u rin g th e sum m er; 35 p e rc e n t re p o rte d that they control hum idity d uring the w inter. Most try to keep relative humidity within a range of 40 p ercent to 60 percent. Although a majority of the libraries polled want to be exem pted from the federal cooling controls, nearly all the libraries are participating in efforts to conserve e n erg y in th e ir library buildings. Sixty-six of 102 libraries questioned had reduced the levels of illum ination in their buildings (by using fewer or dim m er lights); forty-nine had re­ duced ventilation in the building (by lowering the percent of fresh air or by turning off ventilation at n ig h t); tw e n ty -fo u r h a d in s ta lle d c o m p u te r monitoring of heating, ventilating, and cooling in the building; eighteen had turned off or turned down the hot water; fourteen had installed major im provem ents in th e heating, ventilating, and c o o lin g sy ste m ; a n d e ig h t h a d p u t in m ore efficient lights. Libraries also reported that they had conserved energy by: adjusting door closures to ease opera­ tion, applying a film to windows to reduce glare, putting on a new insulated roof, installing a spe­ cial cover for outside windows to re d u ce heat loss, and drawing cool air into the buildings at night and then letting the buildings heat up d u r­ ing the day. O ne lib ra ry d ire c to r, how ev er, was not al­ together optimistic about the potential for energy saving in his building. “O ur library,” he wrote, “has a very wasteful and inefficient heating and cooling system, although it is only ten years old. The only way to im prove it is to dynam ite the whole business.” ■■ Law and Political Science Section In June the chair and chair-elect of the Law and Political Science Section sent to all sec­ tion m em bers a questionnaire about the aims and activities of the section. Will all those who have not yet returned the questionnaire please send their responses to Tillie Krieger, Chair, LPSS, c/o Boys Town C e n te r for the Study of Youth D e v elo p m en t, Boys Town, NE 68010. 325 N E W S B R I E F S Inside Washington by James D. Lockwood ALA Washington Office College Library Resources program: As it stands now, Congress will cut funds for the College Library Resources program (Title II-A of the Higher Education Act) from last year's figure of $9,975,000 to $4,987,500 this year. This reduction means that the average basic grant will fall from $3,900 to $2,000. A bill to reauthorize the Higher Education Act (HEA) programs, includ­ ing Title II-A, has reached the House floor. The bill, which amends and extends HEA for five years, would increase the maximum basic grant under the College Library Resources program from the current $5>000 to $10,000. In the Senate the prospects for reauthorizing II-A are uncertain because the Appropriations Committee has been reluctant to fund the program un­ less it is targeted to reach only needy institutions. The ALA Washington Office is hopeful that need criteria can be worked out for the II-A program and that, on this basis, Congress will agree to reauthorize the program. On October 4, ALA witnesses Ann Turner, Charles Churchwell, and Thomas Galvin testified before the Senate Subcommittee on Education, Arts, and Humanities in support of all the Title II programs. National Periodicals Center (NPC): In a surprise move, the sponsors of the House bill reauthorizing HEA included an amendment that would create a National Periodicals Center (NPC). The bill containing the NPC proposal is now on the House floor. When the Senate education subcommittee held hearings on the reauthorization of HEA on October 4, ALA president Thomas Galvin, NCLIS chair Charles Benton, University of Washington at St. Louis librarian Charles Churchwell, and ARL president Connie Dunlap test­ ified in favor of NPC, but subcommittee chair Senator Claiborne Pell (D-R.I.) held back from committing himself to a periodicals center, saying that any action before the White House Conference would be premature. Tax Incentives for Donations: The Senate Finance Subcommittee on Taxation and Debt Management held hearings on October 22 on a bill (S.1078) reinstating a tax incentive for authors and artists who donate their liter­ ary, musical, or artistic compositions or papers to a library or museum. NCLIS Supports Decentralized NPC At its September meeting in Colorado the National Commission on Li­ braries and Information Science endorsed the NPC legislation that has been introduced in the House. But the commission also moved that its testimony at Senate hearings on NPC should recommend that NPC legislation reflect the implications of the "System C" model contained in a study of NPC by the consulting firm of Arthur D. Little. The Little study, which was commissioned by NCLIS, concluded that an NPC with a large centralized collection was an idea whose time may have come and gone. As an alterna­ tive, the study outlined a "System C" NPC that would provide location and switching services for heavily used items (with private services supplying the actual documents) and build a backup collection for items not else­ where available. One-stop access to over 178,000 current doctoral dissertations! N ow available — the C om prehensive Dissertation Index 5-Year Cumulation 1973-1977, the definitive reference work which com b in es the dissertations o f the last five years into on e concise 19-volume bibliographic index. Any dissertation can be located in minutes! This is the only single-source reference to over 178,000 current North Am erican doctoral dissertations, m aking it a valuable addition to any university or other research-oriented library. Keyword and keyphrase indexing within broad subject areas allows users to pinpoint a specific title or browse an entire subject area. In addition to the com p lete 19-volume set, S cien ce and Humanities packages are available to m eet specialized needs. You can order the CDI 5-Year Cumulation 1973-1977 in either library-bound or m icro­ fiche editions. For com p lete information and an order form , send in the coupon below with no obligation. (To preserve this publication, please photocopy this page.) Com prehensive Dissertation Index 5-Year Cumulation 1973-1977