ACRL News Issue (B) of College & Research Libraries NEWS No. 4, April 1969 ACRL News Issue (B) of College & Research Libraries, Vol. 30, No. 2 MIDWINTER CONFERENCE ACRL Board of Directors WASHINGTON, D.C. 1969 Brief of Minutes January 30, 1969—10:00 a.m. Present: President, David Kaser; Vice Presi­ dent and President-Elect, Philip J. McNiíī; Past President and ACRL Representative to PEBCO, James Humphry, III; Directors-at- Large, Thomas R. Buckman, James H. Rich­ ards, Jr., Norman E. Tanis, David C. Weber; Directors on ALA Council ( non-voting), An­ drew Horn, W. Carl Jackson, Sarah D. Jones, Kathryn R. Renfro, James O. Wallace; Chair­ men of Sections, Shirley A. Edsall, Evan Ira Farber, Thomas D. Gillies, G. F. Shepherd, Jr.; Vice-Chairmen and Chairmen-Elect of Sections, Robert J. Adelsperger, Ruthe Erick­ son, Marcia J. Miller; Executive Secretary, J. Donald Thomas; Secretary, Santa Dimiceli. Guests included: Chairmen of committees, H. Vail Deale, Anne C. Edmonds, A. P. Mar­ shall; Richard L. Snyder, Past Chairman, Sub­ ject Specialists Section; Joseph A. Placek, Vice Chairman and Chairman-Elect, Slavic and East European Subsection; George J. Maciusz- ko, Past Chairman, Slavic and East European Subsection. President David Kaser presided. (Note: Individual reports of ACRL activities were mailed to members of the Board of Di­ rectors and are available to ACRL members upon request. Wherever necessary, information from the reports will be added to the min­ utes.) Members of the Board of Directors and guests introduced themselves. President Kaser proposed that the Brief of Minutes of the Board of Directors meeting in Kansas City be approved as published. James Humphry, III reported on the meet­ ing of PEBCO stating that there was nothing to indicate that ALA’s financial position would improve next year. A cut of approximately $655,000 reduced ALA’s current budget and as a result no new activities can take place this year, except those considered and ap­ proved as exceptionally urgent. The stated reason for the continuing deficit is that money had been taken from ALA endowment funds and that it has been decided to restore these funds as originally planned. In addition, some foundation grants have expired, thereby af­ fecting the operating budget. In order to study the total budget as pre­ sented by all of the divisions and the various ALA committees for the coming fiscal year, it was reported that a committee composed of the Past President, President-elect and Treas­ urer of ALA plus three Division Past Presidents (including Mr. Humphry) had been appointed and/or elected. Mr. Humphry reported that ALA dues are being studied and will probably be increased in 1970. Mr. Kaser expressed a preference for a gradual increase of dues in order to avoid 98 The Invisible Product . . . 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It was suggested that, in the future, all ACRL budget proposals be presented before Mid­ winter to allow adequate time for proper evaluation by both ACRL and by PEBCO. Mr. Kaser suggested that this possibility be presented to the Planning and Action Com­ mittee at its next meeting. Mr. McNiíī reported on the first meeting of the Planning and Action Committee. With reference to the comments on the role of ACRL committees, sections and subsections, he stated he had received reports from several committees including Community Use of Aca­ demic Libraries, ACRL International Relations, Publications, Library Services, Library Surveys, College Libraries Section Committee on Non- Western Resources, the Subject Specialists Sec­ tion and Agriculture and Biological Sciences Subsection. Most of these committees feel that they have performed in accordance with their statements of purpose and that they should continue to function. Mark Gormley feels that the Publications Committee is an extremely important body even though it is not continual­ ly active, and that it can serve many impor­ tant functions. Mr. Buckman’s report on the ACRL International Relations Committee in­ dicated that perhaps this committee’s functions could be accomplished by the parent com­ mittee. The Committee on Library Services suggested that it might become a subcommittee of the ALA Committee on Instruction in the Use of Libraries. Mr. McNiff stated further that there has been some response on the need for improve­ ment of communications within ACRL com­ mittees, sections and subsections and that with further reference to the evaluation of ACRL’s organizational structure, all members of the Planning and Action Committee will review and analyze function statements of all com­ mittees, sections and subsections. Discussion followed Mr. McNiff’s review of the evaluation of ACRL’s organizational struc­ ture. Mr. Shepherd stated that the University Libraries Section had already eliminated two of its committees (Ad Hoc Committee on Aca­ demic Status and Research and Development Committee), and that some consideration might be given to combining the Ad Hoc Committee on Cooperation with Educational and Profes­ sional Organizations with the Committee on Library Services. H. Vail Deale reported that the Grants Committee is reevaluating its po­ sition. The question was raised as to whether or not the Ad Hoc Committee on Relations with ARL should be continued. With further 99 reference to the elimination of the ACRL Inter­ national Relations Committee, Mr. Buckman commented th at the projects outlined by this committee are too elaborate and far-reaching to be carried out by a divisional committee and suggested th at we could maintain relations with the ALA Committee through proper rep­ resentation. Mr. Kaser added th at the elimina­ tion of this committee should not be interpret­ ed as disinterest, and th at we should maintain our liaison by having a college or university librarian represent ACRL a t the parent com­ mittee. I t was recommended th at the ACRL Na­ tional Library Week Committee be eliminated. Mr. W eber concurred w ith this recommenda­ tion. As to th e Ad Hoc Committee on Relations with ARL, Mr. Tanis spoke in favor of re­ taining this committee. However, it was agreed that the committee would be abolished, b ut that suitable liaison with ARL would be es­ tablished. Mr. Kaser recommended th at the activities of the Advisory Committee on Cooperation with Educational and Professional Organiza­ tions and the Committee on Liaison with Ac­ crediting Agencies be combined. Mr. Kaser stated th at the Subject Specialists Section should be set up as a Division of ALA, with the present subsections set up as sections. Messrs. Buckman, Maciuszko, and Gillies con­ curred. Mr. McNiff suggested that such a di­ vision be called “Area Specialists.” It was recommended th at elimination of any or all of the above committees be referred to the Planning and Action Committee for action at its second meeting. Mr. Stephen A. McCarthy, Executive Di­ rector of the Association of Research Libraries, gave a brief history of ARL, noting its con­ siderable growth and expansion—particularly since 1962. In connection with the Planning and Action Committee’s recommendation at the Midwinter Meeting, 1968, that ACRL seek to establish a joint committee with the American Council of Learned Societies, it was recommended that ACRL Membership Feb. 28, 1969 ........................... 13,654 Feb. 29, 1968 ............................. 13,327 Feb. 28, 1967 ............................. 12,036 Feb. 28, 1966 ............................. 10,509 N E W S A C R L N ews Issu e o f C ollege & R esearch L ibraries Editor, David Kaser, Cornell University Li­ braries, Ithaca, N.Y. 14850. Managing Editor, Mary Falvey, 50 E. Huron St., Chicago 60611. News Editor, David Doerrer, Cornell Uni­ versity Libraries, Ithaca, N.Y. 14850. E d ito ria l B oard: J o h n M. D aw so n, U niversity o f D e la ­ w are; G ustave A. H a r r e r , U niversity o f F lo rid a; Sa m u e l Ro t h s t e in , U niversity o f B ritish C olum bia; J a m e s E . Sk i p p e r , U niversity of C alifornia, B erkeley; N o r m a n E. T a n is, K ansas S tate C ollege o f P ittsb u rg ; Ma u r ic e F . T a u b e r , C o lu m b ia U niversity; E il e e n T h o r n t o n , O b erlin College. A C R L Officers, 1 9 6 8 /6 9 : P re sid en t, D a v id Kaser; C h a irm an , C ollege L ib raries Section, E v a n I r a F a rb e r; J u n io r C ollege L ib raries Section, Shirley A. E dsall; R are Books Section, J. M. E d elstein ; S u b ject Specialists Section, T hom as D . G illies; A g ricu ltu re a n d Biological Sciences Subsection, L ouise D a rlin g ; A rt Subsection, H e rb e rt G. S cherer; L aw a n d P o litic al Science S ub­ section, M orris L. C ohen; Slavic a n d E a st E u ro p e a n S ubsection, D m y tro M. S htohryn; U niversity L ib raries Section, G. F . Shepherd. N ews from th e F ie ld , P ersonnel profiles a n d notes, classified a d v ertisin g , official m a tte r of A C R L, and o th er m a te ria l of a tim ely n a tu re is p u b lish e d in th e N ew s issues o f C ollege R esearch Libraries. In clu sio n of a n a rticle or ad v ertisem en t in C R L does n o t c o n stitu te official en d o rsem en t b y A C R L o r ALA. P ro d u c tio n a n d A dvertising a n d C ircu latio n office: 50 E . H u ro n St., C hicago, 111. 6 0 6 1 1 . C h a n g e of address a n d orders fo r subscriptions sh o u ld b e ad d ressed to C ollege & R esearch Libraries, fo r re c e ip t a t th e above address, a t le a s t tw o m onths b efo re th e p u b lic a tio n d a te of th e effective issue. S ubscription to C R L is in c lu d e d in m em b ersh ip d u es to A C R L of $ 6 o r m ore; o th er subscriptions to C R L are $ 1 0 p e r y ear. N e ith e r subscriptions n o r m em berships in c lu d e m iscellaneous u n sc h e d u le d su p p le m e n ts, w hich are a v ailab le b y p u rch ase only. R etro activ e su b scrip ­ tions a re n o t a cce p te d . Single jo u rn a l copies a re a v a il­ ab le a t $ 1 .5 0 e ach a n d N ews issues a t $ 1 .0 0 each from A LA P u b lish in g D ep artm en t. In d e x e d in Library L iterature. A b stracted in L ibrary Science A bstracts. Book review s in d ex ed in B ook R e­ v ie w In d ex. C ollege & R esearch L ibraries is th e official jo u rn a l of th e A ssociation of C ollege a n d R esearch L ib raries, a division of th e A m erican L ib ra ry A ssociation; a n d is p u b lish e d se v en teen tim es p e r y e a r—b i-m o n th ly as a te c h n ic a l jo u rn a l w ith 11 m o n th ly N ews issues, com ­ b in in g Ju ly-A ugust— a t 1 2 0 1 -0 5 Bluff St., F u lto n , Mo. 6 5 2 5 1 . Second-class p o sta g e p a id a t F u lto n , Mo. 100 ty y Can your universi afford $50,000 per year to provide its faculty and graduate students with a comprehensive multidisciplinar information service? I N F O ISI will gladly sell you its exclusive ASCA® service for $100 per year. This system has been tested and proven over a five-year period in every major field of science, engi­ neering and medicine. I F (What modern large university can YES afford to be without such a service.) 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Institute for Scientific Inform ation i s i ® In Japan: contact M r.Takashi Yamakawa, Tsutsumi Build­ 325 Chestnut Street, Philadelphia, Pennsylvania 19106, USA ing, 13-12 1-chome, Shim- bashi Minato-Ku, Tokyo, Ja­ pan. Telephone (591) 5181-6. ©1969 ISI 101 ARL be invited to join the group if it should so choose, and it was further recommended that a statement of activities and purpose be se­ cured from ACLS, and that this information be circulated to the membership to determine whether or not ACRL should undertake this affiliation. Mr. Kaser reported on the poll on Social Responsibilities Round Table. An ad hoc com­ mittee composed of G. F. Shepherd, Jr., Chair­ man, ULS; Shirley Edsall, Chairman, JCLS; and James Humphry, III, Past President of ACRL, had been previously appointed to study the question. This committee, upon completion of its deliberations, took the follow­ ing position: “ACRL recommends the establish­ ment of a Round Table on Social Responsibil­ ities on an ad hoc basis with the admonition that the Round Table maintain close relations with other pertinent national organizations, as well as organizations within ALA, to assure the coordination and the elimination of overlap of activities.” With reference to the appointment of ACRL Historian for the ALA Centennial, James H. Richards, Jr., moved that tire project of iden­ tifying an ACRL historian for the Centennial be referred to the Publications Committee with the suggestion that it solicit qualified persons and notify them of the need for pre­ paring an official history of ACRL. The motion CARRIED. Mr. Kaser reviewed the California Library Association’s request for the ALA Executive Board’s support and endorsement of the State College Librarians Division Resolution for full faculty status. As this matter had been re­ ferred to the Standards Committee, Mr. Tanis reported that the Committee passed the fol­ lowing resolution: “We recommend to the ACRL Board of Directors that the resolution of the California Library Association be referred to the appropriate committee or an ad hoc committee be established to study this prob­ lem and report what action, if any, should be taken at the Atlantic City Conference. We wish to remind the ACRL Board of the status of College Libraries Standards as guidelines rather than prescriptive statements.” Mr. Tanis stated further that ACRL’s role should not be that of a sanctioning board but rather its pur­ pose is to study and analyze this type of problem. Mr. Kaser added that we should examine ourselves to determine whether ACRL is an organization to impose sanctions or an or­ ganization to promote the professional growth of its members. Mr. Buckman felt the Califor­ nia question should be referred to AAUP. Miss Edmonds thought the California Libraries group should first approach the local accredit­ ing agency. Further discussion pointed out that there are other institutions with similar aca­ demic status problems and that, if the associa­ tion undertakes the requested action, a prece­ dent would be established. Mr. Kaser suggest­ ed that this problem be presented to the Plan­ ning and Action Committee for its considera­ tion. Mr. Adelsperger reported that the location of the joint ACRL-BSA Rare Books Section Preconference had been questioned. The Pre­ conference is scheduled in Philadelphia rather than in Atlantic City. Mr. Adelsperger stated that there would be many problems if the location were to be changed to Atlantic City. Also, he mentioned that there is strong ob­ jection to the $10.00 surcharge for the Rare Books Section Preconference fee from non- ACRL personnel who are attending as BSA members. David Weber questioned the inability of some members of the ACRL Board of Di­ rectors to vote at Board meetings. Carl Jack- son added that it is embarrassing to have both voting and non-voting members of the Board. It was moved that the question of voting and non-voting members of the ACRL Board of Directors be referred to the Planning and Ac­ tion Committee for action. The motion was seconded and carried. The meeting adjourned at 12:00 noon. Expert Service on MAGAZINE SUBSCRIPTIONS for ALL LIBRARIES ★ FAXON LIBRARIAN'S GUIDE available on request ★ Fast, efficient, centralized service for over 80 years. Library business is our only business! ★ F. W. FAXON CO., INC. 515-525 Hyde Park Ave. Boston, Mass. 02131 ★ Continuous Service to Libraries Since 1886 102 Brief of Minutes January 31, 1969—10:00 a.m . Present: President, David Kaser; Vice Presi­ dent and President-Elect, Philip J. McNiff; Past President and ACRL Representative to PEBCO, James Humphry, III; Directors-at- Large, James H. Richards, Jr., Norman E. Tan- is; Directors on ALA Council, Andrew H. Hom, Sarah D. Jones, Kathryn Renfro; Chairmen of Sections, Shirley Edsall, Evan Ira Farber, Thomas D. Gillies, G. F. Shepherd, Jr.; Vice- Chairmen and Chairmen-Elect, Ruthe Erick­ son, Marcia Miller, John E. Scott; Executive Secretary, J. Donald Thomas; Secretary, Santa Dimiceli. Guests included: Chairmen of Committees, H. Vail Deale, Anne C. Edmonds, Mina E. Hoyer, Katharine Stokes; Peter M. Doiron, Editor of CHOICE; Clifford R. Fulton, Ad­ vertising and Promotion Manager of CHOICE; Joseph H. Treyz, Chairman, CHOICE Edito­ rial Board. President David Kaser presided. In the absence of Mr. McCoy, Mr. Kaser read his report on the Atlantic City Six-Divi­ sion Program Planning meeting. He announced that there are two preconferences planned for Atlantic City: ACRL-BSA Rare Books Section “Early Americana” and the AAJC-JCLS “New Strategies for Learning.” The Subject Spe­ cialists Section and the University Libraries Section also announced programs for Atlantic City. It was suggested that in lieu of individual programs, future conference planning should consider an integrated program extending over a two or three year period which would bene­ fit the entire membership in professional ad­ vancement. On the recommendation of the Planning and Action Committee, it was moved to abolish the ACRL International Relations Committee and the ACRL National Library Week Committee, provided proper liaison can be maintained be­ tween ACRL and the parent committees. The recommendation for elimination of the National Library Week Committee was based on the belief that this committee is not relevant to the activities of ACRL. Mrs. Hoyer reported that due to budgetary restrictions the work of this committee is very difficult to carry out and one major project had not been completed. It was voted to abolish the Ad Hoc Com­ mittee on Relations with ARL, but recommend­ ed that new methods of establishing relation­ ships be explored. Mr. Kaser stated that an account of ARL activities is regularly pub­ lished in CRL News. The Planning and Action Committee recom­ mended the possibility of combining the Ad­ visory Committee on Cooperation with Educa­ tional and Professional Organizations with the Committee on Liaison with Accrediting Agen­ cies. Miss Edmonds concurred. Mr. Tanis con­ curred, but went on to state that actually the function of the Committee on Liaison with Accrediting Agencies is to carry out standards, and that it should be combined with the Stand­ ards Committee. A motion to combine the Ad­ visory Committee on Cooperation with Edu­ cational and Professional Organizations with the Committee on Liaison with Accrediting Agencies was defeated. Mr. Tanis then moved that the Committee on Liaison with Accredit­ ing Agencies be combined with the Standards Committee. Motion carried. It was voted to establish an ad hoc com­ mittee to revise the ACRL Constitution and Bylaws in order to make all members of the Board of Directors voting members. The ACRL Publications Committee recom­ mended and the Board voted that the name of the Microcard Series be changed to “Micro­ form Series.” Because of the rapid expansion of the Sub­ ject Specialists Section and the diversified in­ erests of its membership, it was moved that ACRL recommend that ALA make this Sec­ tion a Division of ALA. Concerning the California Library Associa­ tion’s resolution for full faculty status, Mr. Mc- Niff read Mr. Tanis’ report relating to this matter. It was agreed that this resolution has many more implications than appear on the surface and that clarification of the statement was needed before any action could be taken. Further discussion indicated that this is also of major interest to the LAD, the AAUP, and other professional organizations. It was moved that Mr. Kaser direct a letter to the ALA Ex­ ecutive Board expressing the sentiments of the Board of Directors. The Committee on Appointments ( 1968) and Nominations ( 1969) announced that a slate of officers had been drawn up and that it would be submitted to the president-elect. Mr. John B. Smith, reporting for Mr. E. J. Jǒsey, chairman, Committee on Community Use of Academic Libraries, stated that the committee decided to withdraw its proposal for a regional in-depth survey of academic use of community libraries and that it would present a new proposal at a later date. Miss Katharine Stokes reporting for the Li­ brary Services Committee stated that the com­ mittee members had reviewed the committee’s activities and all were in favor of continuing its work. A recommendation that this commit­ tee be continued will be made to COO. Mr. Gormley’s report, in absentia, stated that the Publications Committee recommended Mr. Edward Holley as a possible successor for the Editor of the Monograph Series. Mr. Kaser reported that Mr. Holley had agreed to serve 103 compilation of guidelines which would offer if appointed, and he asked Board concurrence in the appointment. There was no dissent. The Ad Hoc Subcommittee for the Revision of the College Library Standards and the Ad Hoc Committee for the Revision of the Junior College Library Standards are planning work sessions within the near future to prepare full- scale drafts of the new standards. Mr. Tanis reported th at the Standards Com­ mittee voted to seek the assistance of the ACRL-ARL Joint Committee on University Li­ brary Standards in an effort to study federal overhead funding as it affects university li­ braries. The AAJC-ALA (ACRL) Committee on Junior College Libraries will hold its meeting in March. Copies of a draft proposal by CHOICE for “Supplements” to Books for College Libraries and a statement of purpose of CHOICE were distributed to the board members. It was moved to approve the CHOICE Statement of Purpose and Responsibilities. Mr. Joseph Treyz, Chairman, Editorial Board of CHOICE, reported that the Editorial Board hopes the proposal to publish Supple­ ments to Books for College Libraries will be accepted and that ACRL will help in this mat­ ter. Mr. Kaser added that the Supplements are greatly desirable and that he does not under­ stand why the Publishing Board is unwilling to act. Mr. Treyz added th at outside publish­ ing help could be obtained but that the Edi­ torial Board would prefer publication through ALA. He discussed the various difficulties en­ countered with the Publishing Board. Mr. Humphry moved that if necessary an ad hoc committee be appointed by the president to meet with the Publishing Board to deter­ mine the reason for the unusual delay in the publication of the Supplements, motion CARRIED. Mr. Kaser announced that in the summer of 1969 he will resign as Editor of CRL after almost seven years. He reported that a new column of ERIC abstracts was now being published in CRL. Mr. David Heron’s report on the Monograph Series, given in absentia, indicated that Mono­ graphs no. 29 and no. 30 are scheduled to ap­ pear in March. Monographs no. 31 and no. 32 are tentatively scheduled for the Fall. Mr. A. P. Marshall reported on the ACRL A-V Committee, stating that the work of the committee is proceeding even though the com­ mittee is without funds and hopes that funds will be available so that the work can be com­ pleted. The main objectives of the committee for the past year and a half have been the is there a way to end periodical pile-up? yes. Now, three unique abstracts journals help end the prob­ lem of those piles and piles of technical periodicals. SOLID STATE ABSTRACTS JOURNAL, ELECTRONICS ABSTRACTS JOURNAL, and INFORMATION PROCESSING JOURNAL pro­ vide comprehensive coverage of world-wide sources in their respective fields. Periodicals, government reports, conference proceedings, books, disserta­ tions, and patents are abstracted, indexed, cross-referenced, and published regularly. Librarians and library users alike will appre­ ciate the ease with which perti­ nent material can be researched. Write for more information, in­ cluding special low rates and back-issue offer to new sub­ scribers. Make life a little simpler for everybody, yourself included. Cambridge Communications Corp., 1612 “ K” St., N.W., Wash­ ington, D.C. 20006, U.S.A. CAMBRIDGE C O M M U N IC A TIO N S CORPORATION 104 meaningful aid to college librarians planning the installation of A-V services. The Legislation Committee reported that it received a letter from the Association of Re­ search Libraries giving definite suggestions in the preparation of guidelines for the small college librarian, and also urging that ACRL work with colleges that offer a master’s de­ gree, but do not have facilities for doctoral programs. The committee proposed to study these guidelines and to make recommendations that they be prepared by ACRL rather than ARL. Also, it was noted that small college libraries should be instructed in the methods of obtaining federal funds. It was moved that means of obtaining guidelines for Title IIA administration be brought to the attention of small college libraries by the Legislation Com­ mittee. In view of the shortage of funds, the Slavic and East European Subcommittee has with­ drawn its application for the J. Morris Jones— World Rook Encyclopedia, ALA Goals Award, for funding of the proposed revision of the Biographical Directory of Librarians in the Field of Slavic and East European Studies in favor of the project of the Slavic Holdings Committee to collect data and publish a Di­ rectory of Slavic Holdings in the libraries in the United States and Canada. It was also announced that Mr. Edmond L. Applebaum will speak at the Annual meeting of the Slavic and East European Subcommittee in Atlantic City. The Executive Committee of the Slavic and East European Subsection reported approval of plans for the publication of a second edition of the Biographical Directory of Librarians in the Field of Slavic and East European Studies. Miss Katharine Stokes reported that the annual academic library statistics were to be pubhshed in January and brought a draft copy of the report for the Roard members to see. Miss Stokes also reported briefly on the Higher Education Act of 1965, Title IIA, and on the Economic Opportunity Act work study program. The meeting adjourned at 12 noon. “T h e m o st a u th o r ita tiv e w o rk of th e so rt e v e r p u b lis h e d .“ —Sports Illustrated T H E D E F IN IT IV E R E F E R E N C E covering every 1969 car m odel, U.S. and foreign. One full page of technical d a ta w ith two pictures is devoted to each car. U nique sections on prototypes, special bodies and the w orld’s car m anufacturers. 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