ACRL News Issue (B) of College & Research Libraries 8 4 0 / C& RL News braska, 217N Love Library, Lincoln, N E 68588- 0410. W o m e n s Studies Section V ice-C h air/C hair-E lect: P atricia A. Kreitz, H ead, G en eral R efe re n c e Services, 208 M ain L i­ brary, U niversity o f C alifornia, B erkeley, CA 94710. Editorial Boards Choice E d ito r: P atricia Sabosik, Choice, 100 Riverview C e n te r, M iddletow n, C T 06457. College & Research Libraries E d ito r: C harles M artell, U niversity L ibrarian, C alifornia State University, 2000 Jed Sm ith Drive, Sacram ento, CA 95819. College & Research Libraries N ew s E d ito r: G eo rg e M. E b e r h a r t, ACRL/ALA, 50 E. H u ro n St., Chicago, IL 6 0 6 1 1 . N on-S erial P u blications E d ito r: M ary E llen Davis, ACRL/ALA, 50 E. H u ro n St., Chicago, IL 60611. Publications in Librarianship E ditor: Jonathan A. Lindsey, C o o rd in a to ro f L ibrary Affairs, Baylor University, W aco, TX 76798. Rare Books & M anuscripts L ib ra ria n sh ip E d i­ tor: Alice D. Schreyer, H ead, Special Collections, U niversity o f D elaw are L ibrary, N ew ark, D E 19717. ■ ■ SPICE programs in Nebraska By Gail Egbers L ibrary Instruction Coordinator University o f Nebraska-Lincoln and Joan Giesecke Associate Dean o f Libraries University o f Nebraska-Lincoln Minority high school students in a university setting. T h e U niversity o f N ebraska at Lincoln (U N L ) h e ld its second annual S P IC E (S um m er P re-C ollege In stru c tio n a n d C a re e r E xperience) program in June 1989. T hew eek-long p rogram , c o o rd in a te d by th e u n iversity’s M ulti- C ultural Affairs Office, is designed to pro m o te th e value o f h ig h er e d u catio n to te n th - a n d e lev en th - grade racial m inority stu d en ts in N ebraska by giv­ ing th e m a sense o f w hat a college e d u c atio n in ­ volves. It is also d esigned to provide inform ation a b o u t c a re e r o p p o rtu n itie s in th e various disci­ plines. This y ear th e libraries jo in e d w ith eight o th e r colleges, four d e p a rtm e n ts, and two vice- c h a n ce llo r’s offices at U N L to provide program s and w orkshops for th e stu d en ts. In 1988 stu d e n ts w ho w ould be e n te rin g th e te n th grad e a tte n d e d th e S P IC E program . In 1989, th ese same students w ere in vited along w ith a new g ro u p o f te n th graders. T h e sixty-one stu d e n ts in 1989 w ere di­ vided into two groups by grade. E ach group in ­ c lu d ed an equal mix o f racial m in o ritie s, as well as an equal n u m b e r o f m ales and fem ales. T hese N eb rask a stu d e n ts cam e from a w ide v ariety of backgrounds. Som e w e re from O m aha and L in ­ coln, w hile others w ere from rural areas. T hey also had d ifferen t levels o f academ ic achievem ent and school involvement. P lan n in g for th e p rogram began in F e b ru a ry 1989. C am pus-w ide S P IC E m eetin g s w ere held m onthly w ith th e rep re sen ta tiv e s o f each college involved in th e program . E ach college o r d e p a rt­ m en t could choose to co n d u ct e ith e r a th re e -h o u r 842 / C&RL News program or a six-hour event, and could choose to work with th e new students, th e returning eleventh graders, or both groups. W e p resen ted our ideas at the m eetings and gave each o th er feedback on the plans. W e w ere given inform ation about th e s tu ­ dents and about th e variety of recreational and educational activities scheduled for th e w eek’s events. Schedules w ere carefully synchronized as th e students w ere busy from 6 a.m. to 10 p.m. each day. T he libraries chose to p re se n t a th re e -h o u r workshop for the 28 returning eleventh-grade stu­ dents. W e felt th at these stu d en ts w ould be m ore interested in using the library and might have more of a need to do library research in their school work. Since this was our first year of designing a program for m inority high school students, and because we w anted to include library instruction in our p ro ­ gram, we conducted a literature search to discover inform ation on library instruction for racial m inor­ ity students. T he results w ere surprising to us. Overw helm ingly th e articles w ere on foreign s tu ­ dents in th e U nited States. Since th e re was very little w ritten about library instruction geared to d om estic racial m inorities, particularly for high school students using a univer­ sity library, we d ecided to try modifying our basic bibliographic instruction program for freshm en. W e also chose to divide the students into groups of seven and to n o t co nduct a form al bibliographic instruction session for them . We w anted aprogram that was informal, and included hands-on activities for the students. We began with th e research strat­ egy flow chart and self-paced workbook that we use for m any freshm en instruction classes. W e p u t to g e th e r four differen t workbooks with a generic flow chart, atopic-specific flow chart, maps, glos­ sary o f library term s, and explanations o f th e L i­ brary of Congress subject headings. W e chose four topics pertainingto different cultures (Afro-Ameri­ can, Hispanic, Native American, and Asian-Ameri­ can) and in se rte d th ese into th e flow chart. W e included questions th at req u ired th e stu d en ts to use the Library o f Congress Subject Headings, card catalog, Wilson indexes, PAIS, and the governm ent docum ents CD -ROM index to find information on these topics. W e did not expect the students to read all of the materials while they were at the library but hoped they w ould use th e workbooks as resources w hen they re tu rn e d to th e ir high schools. T he final plans included a b rie f to u r o f th e library, th e exercise o f doing research using th e workbook, and a w rap-up session to discuss th e research process. W e also made up packets for the stu d en ts which included handouts on finding scholarship inform ation and facts about library careers. Volunteers w ere recruited from all o f th e library staff to serve as group leaders. Public and technical services faculty and staff volunteered. W e decided to use six volunteers so th a t we could have four group leaders and two staff to help with th e C D - ROM m achines. T he volunteers w ere to give th e stu d en ts any help they n e e d ed w hile doing the workbooks or w orking on th e C D -R O M s. The volunteers had one three-hour training session and one last-m inute discussion session. Some o f the volunteers had not used periodical indexes, so our training session included basic library instruction as well as tips and ideas on working w ith th e s tu ­ dents. Follow -up m em os w ere sent to th e volun­ tee rs to keep them apprised o f schedules and to give p rese n tatio n hints th at we thought m ight be useful. W e also held an All-Staff m eeting to in tro ­ duce th e SPIC E program to the library staff and to help raise th e ir consciousness about th e U niver­ sity’s program s for racial m inority students. Vaughn R obertson, coord in ato r for th e SPIC E program , addressed the staff, providing them with inform ation about th e program and helping to explain how th e campus was involved in recruiting racial m inority students. His talk set a positive tone for th e program and helped to p repare staff for the onslaught o f the high school stu d en ts. N ow, we felt we w ere ready for th e students. W hen th e students arrived at 8:15 on T hursday m orning, they w ere quite sleepy from a late movie the night before and were functioning on about five hours o f sleep. T hey w ere also w orn out from th e previous four days o f activities. T hese problem s m ade it difficult for us to keep th e ir attention. At first they did not w ant to walk around for th e to u r but, once they got started , th ey found th e au to ­ m ated circulation system, th e m icroform s area, and the maps intriguing. W hen they started to work on th e ir workbooks in th e ir groups they seem ed relu c ta n t to do anything. As th e exercise p ro ­ gressed, some o f the students got very involved and it was easy to see th ey thought it was interesting. T h e favorite p a rt for everyone was using th e C D - ROM machines. W e asked th e students to fill o u t an evaluation form at th e end o f th e program and, given the adverse conditions o f working w ith very tire d stu ­ dents, we w ere reasonably pleased with th e results. As was seen in th e overall positive evaluation th e stu d en ts gave to th e SP IC E program , m ost o f the students felt th e inform ation we gave them will be useful and they said that most o f th e information we presented was new to them . Although th e students did not want to discuss th eir experience in using the library th ey did suggest th a t we change th e topics for th e research. T hey w anted us to use topics of m ore in te re st to them such as drugs o r alcohol abuse. T hey also suggested we spend m ore tim e explaining w hat goes on in a library and less tim e actually using th e collections. W e are now incorporating th e stu d e n ts’ com ­ October 1989 / 843 m ents and our own ideas into planning ways to im prove th e program for next year. We will scale down th e research and have th e students answer only one question p e r index ra th e r than several questions. W e will also use m ore library staff as volunteers. M ore help was n e e d e d while th e stu ­ dents w ere doing th e workbooks. Groups of th re e or four w ould have be e n easier to m anage. Since th e students are in te re ste d in com puters we may add some tim e in technical services so they can see how we use com puters in our work. The idea o f prep arin g prom ising students for what lies ahead o f them in college is quite exciting. W e hope th a t th ese young people liked w hat they saw on th e cam pus as a whole and will apply to th e university. W e especially hope th at th e students took hom e some things that will help them survive in high school and will p re p a re them for college. We also enjoyed the opportunity to work with other university faculty and staff in providing a service program . SPIC E was obviously a team effort. We becam e b e tte r acquainted with our colleagues and learn ed m ore about each o th e r’s recru itin g p ro ­ grams. W e foresee th a t th e libraries’ participation in SPIC E will be a regular sum m er event. ■ ■ ACRL executive summary The weeks betw een August 19 and Septem ber 8 w ere internationally significant for ACRL. We w ere a presence at IFL A and we held our second overseas m eeting. All of this international activity, a dded to th e rep o rt o f th e ACRL Task Force on Intern atio n al Relations, has set us thinking m ore seriously about our role in global affairs. This issue of C &R L New s contains several item s of in te rn a ­ tional interest, and th e ACRL Executive Com m it­ tee will devote som e tim e to th e subject at its fall m eeting, Novem ber 10-12. Professional development (AC RL Goal I) IF LA . ACRL was a significant p resen ce at the IFLA m eetings in Paris in August. Choice and ACRL shared th e ALA booth, w here JoAn Segal held forth p art of each day in F rench and Spanish. The Conference included several different sessions on university libraries, with ALA representatives— including Joe R osenthal, M arilyn Sharrow, and Hwa-W ei Lee on th e Standing C om m ittee on University and G eneral R esearch L ibraries. The International Association of Technological Univer­ sity Libraries (IA TU L), which includes a substan­ tial N orth Am erican contingent, m et for an infor­ m ation-sharing session. A Sem inar on P e rfo rm ­ ance M easures for Academic Libraries used nom i­ nal group process to derive a list of th e m easures considered most im portant by the fifty participants from many nations. This was an election year: H ans-Peter Geh was re-elected president and U.S. delegate Bob W edgew orth was re-e le c te d to th e Executive Board. Although many U.S. institutions are m em bers, not all of them sent a voting r e p re ­ sentative or proxy. At its fall m eeting, th e AĆRL Executive Com m ittee will be considering its role in the IFLA appointm ents process. RBM S Conference. T he Rare Books and M anu­ scripts Section’s conference, “M arkets for Books and M anuscripts: T he Trade in Antiquarian M ate­ rials Past and P resent,” was held Septem ber 5 -8 at Newnham College, Cam bridge University. About 275 participants attended, m ore than one-third from outside the U nited States. The opportunities for exchanges with colleagues across the ocean, the excellent papers, Book Fair, and other occasions to m eet book dealers from G reat Britain, were further enh an ced by tours o f m any of th e libraries of the Colleges of Cam bridge University. NEH. The ACRL/PLA proposal to the National E ndow m ent for th e H um anities was not funded. However, we have made some revisions in light of th e p a n e l’s com m ents and have resu b m itted a proposal for a series o f workshops on hum anities programming. Enhancing library capability (A C R L Goal II ) T he ACRL Academic L ibrary Statistics C om ­ m ittee m ailed its questionnaire to non-ARL u n i­ versity libraries. The C om m ittee had recom ­ m ended, and th e ACRL Board approved, collec­ tion of data in odd-num bered years, since the U.S. D epartm ent of E ducation’s Integrated Postsecon­ dary E ducation D ata Service (IPE D S) will collect in even-num bered years. Advocacy and liaison (A C R L Goal III) In S eptem ber th e M iddle States Association held its training sessions for site visitors. Library and learning c e n te r directors who will serve on visiting team s were encouraged to heed th e new “C haracteristics of Excellence in H igher E d u ca­ tion: Standards for A ccreditation” docum ent, which specifies th at bibliographic instruction is essential. A rep o rt from this m eeting will be p u b ­ lished in th e N ovem ber issue o f C‹bRL News. H andouts at th e session included ACRL’s th re e 844 / C&RL News standards (college libraries, university libraries, and two-year program s) and th e M odel Biblio­ graphic Instruction Statem ent. Strategic management directions Leadership enhancement. All ALA division vice- p resid e n ts/p re sid e n ts-e le c t p a rticip a te d in th e fourth annual Division Leadership E n h an cem en t Program in C hicago S e p tem b e r 15-16. G roup m em bers had th e oppo rtu n ity to get to know each o th e r and to lay th e groundw ork for cooperative endeavors. They heard a great deal about ALA and how it operates, and took th e opportunity to set up working relations with their division staff m em bers. B arbara Ford, speaking before th e group, e m p h a­ sized ALA-wide cooperation and offered h e r infor­ mation literacy them e as apossible comm on thread of interest. M em bership survey. R esearch USA has m ailed out an A CRL m em bership survey to a select sample o f o ur m em bers. The Planning C om m ittee will use the results in revising the Strategic Plan and it will help in reviewing our publications and educa­ tion program s. The budget. T he final b udget su bm itted to ALA P lanning and B udgeting includes revenues of $865,470, plus $ 1,453,960 for Choice. Expenses of $923,150, plus $1,469,793 for Choice are b u d g ­ e te d . T he deficit for ACRL is $57,680 in th e 1990 fiscal year. The Choice deficit will be $15,833. The y ea r-e n d fund balance will be approxim ately $494,300, or about 6% above th e m a n d a ted 50% level. Personnel. Randy M eyer took up th e position of adm inistrative secretary to Mary E llen Davis on S e p te m b e r 15. Randy, a library school stu d e n t at Rosary College, had a previous assignm ent in ALA’s Office for Library O utreach Services. Dawn Jacobson, who had w orked half-tim e for Mary E llen th ro u g h o u t h e r college c a re e r, g rad u a ted from th e U niversity o f Illinois at Chicago and has taken a full-tim e position in th e business world. Cynthia Taylor, who has been working half-time for Alia Al-Taqi on m em bership and chapter activi­ ties, m oved to full-tim e status and took on adm in­ istrative secretary duties for JoAn Segal. C heryl R obinson-Sm ith has re tu rn e d from m a­ tern ity leave to h e r duties as assistant e d ito r of C & R L N ew s. Pam Spiegel, who had tem porarily taken over th a t position, has left as editorial assis­ tan t to go on m aternity leave. K aren C hristopher is now serving as editorial assistant.—JoA n S. Segal, A C R L Executive Director. News from the Field Acquisitions • Boston C ollege has acq u ired th e p ap ers of th e n o ted penologist, H ow ard B elding Gill, best known for his work at the Norfolk Prison Colony, a u n iq u e institution th a t housed inm ates in dorm s instead o f cells, and had its own workshops, stores, and chapel. T he Gill collection consists of over 110 linear feet of m anuscripts, photographs, and audio discs, as well as a large num ber o f charts and graphs p e rta in in g to th e N orfolk Colony. T h e collection was donated by Benjamin Gill, H ow ard’s oldest son and executor o f th e Gill estate. • McMaster University, H am ilton, Ontario, has acq u ired th e p ap ers o f C larke Irw in, Inc. (1930-1983), one o f C anada’s m ajor publishers. T h e firm p u b lish ed such m ajor authors as R obertson Davies, E m ily C arr, and Tyrone G uthrie, and published standard texts such as L iv ­ ing L atin and Pirates and Pathfinders. T he archive consists of approxim ately 90 linear fee t and in ­ cludes author correspondence, adm inistrative and business records, editorial files, inform ation on m arketing and prom otion, and photographs. The m ost extensive and valuable section is th e editorial files, with records of correspondence with authors, rep o rts on m anuscripts, royalty and publications statem ents, and perm issions for individual titles. T he University has also acquired th e archives of P e te r M artin Associates, a small publishing firm fo u n d ed in 1965 and run for 16 years. T he collec­ tion of correspondence, business files, prom otion and subsidiary files extends to 14 lin ear fee t and concerns authors such as Ja n et L unn, F re d elle M aynard, and David Louis Stein. • Northern Illinois University’s F o u n d e rs M em orial Library, D eK alb, has acq u ired Alice L o h re r’s p ersonal collection o f over 325 books, pam phlets, and magazines for children. T he collec­ tion, which spans two centuries o f children’s litera-