ACRL News Issue (B) of College & Research Libraries 290 News from the Field A C Q U IS IT IO N S • Boston College L ibrary, th ro u g h th e generosity of Philip J. McNiff, has recently ac­ quired an extensive collection of materials printed by the Stanbrook Abbey Press. The collection contains some 175 examples of fine printing, in­ cluding greeting cards, hardbound books, book­ lets, folders, broadsides, and correspondence. The Press is operated by the Benedictine nuns o Stanbrook Abbey, Callow End, Worcester, and is th e oldest extant continuously o perating nineteenth century private press in England. • Case Western Reserve University L i­ braries, Cleveland, has received a substantial gift of manuscripts of compositions and other archival materials by the American composer Donald Erb, composer-in-residence at the Cleveland Institute of Music since 1966. The gift contains sketches and pencil scores covering the period of Erb’s 30 year career. Also included are a large number of programs, reviews, newspaper clippings, and cor­ respondence. • Middlebury College’s Starr Library, Mid­ dlebury, Vermont, recently acquired 400 volumes of early New England historical and literary materials. The earliest im print in the gift is a book of sermons printed in Boston in 1691. The collection contains a wealth of material relating to Vermont history. • The New York State Library, Albany, has acquired the papers of William Beauchamp (ca. 1860-1930), consisting mainly of his notebooks and scrapbooks concerning the history of the Iro­ quois Indians. The notebooks include material on Indian language, folklore, and place names, the Moravians, and New York State archeology. The library has also received the papers of former Senator Jacob Javits, covering his press releases, speeches, and campaign materials for the years 1957-1978. • The Ohio University Library, Athens, will receive a collection of Chinese books as a result of the close cooperation in educational and cultur­ al exchanges between Ohio University and two universities in Taiwan, Feng Chia University and Tamkang U niversity. Several librarians from Taiwan have taken advantage of the internship program offered by Ohio University Library. The Central Library of the Republic of China, with the financial support and approval of the Ministry of Education, will present the entire collection exhibited at ALA’s annual conference this year to the library. The collection of 634 volumes covers a wide range of subjects including art, culture, economics, geography, history, language, litera­ ture, martial arts, medical science, philosophy and technology. f • St. Mary’s College Library, Moraga, Cali­ fornia, has acquired the Leonard Verbarg library of over 800 books related to Western Americana, especially California. Included in the collection are vertical files containing over 1,100 entries re­ lated to Californiana in the form of clippings and correspondence that Verbarg had amassed during his more than twenty years as editor of “The Knave” page of local history that appeared weekly in the Oakland Tribune. • The U.S. Naval Academy’s Nimitz Library, Annapolis, has received a collection of C. S. For­ ester books and manuscripts from Frances Phil­ lips, a longtime Forester friend. Most of the 54 books and all 12 manuscripts are presentation copies inscribed by the author. • The University of California, Los Angeles, Music Library has received the manu­ scripts, performing parts and copies of the film music of composer George Antheil (1900-1959). Antheil gained notoriety for his avant garde work Ballet Mechanique in 1926. He began writing film scores in 1935 and contributed music to such movies as The Plainsman, The Buccaneer, and The Pride and the Passion. • The University of Tulsa recently acquired the Len Weaver Collection of Siegfried Sassoon (1886-1967). This is a complete collection of all the published writings, including some very rare early publications. A number of books also came from Sassoon’s own library at Heytesbury House, while others are inscribed to such friends as Edmund Gosse, Edward Marsh, Edith Sitwell, and E. M. Forster. Tulsa’s McFarlin Library has also received the Robert Frost Collection, assembled by the late John Kohn, a friend of Frost and proprietor of Seven Gables Book Shop in New York. The col­ lection contains all first editions of Frost’s works, his appearances in anthologies and periodicals, translations into oth er languages, and critical works. G R AN TS • The National Endowment for the Humani­ ties has announced grant awards for several pro­ jects concerned with preservation: Brown University, Providence— $39,803 to provide supplementary support for indexing, edit­ ing, and proofreading the 1601-1650 volume of A Chronological Guide to Writing on the Americas Published in Europe and to compile the 1701- 1725 installment. Conservation Center for Art and Historic Artifacts—an award of $113,058 to support a survey of archives, historical societies, libraries, museums, and other institutions for setting priori- 291 ties and planning long-range conservation needs. New York Public Library—$150,000 plus a matching grant to support the rehabilitation of the main card catalog. New York University—$72,177 to support creation of finding aids to the Robert F. Wagner Labor Archives of labor history, workers’ educa­ tion movements, and other labor-related docu­ ments. Northwestern University, Evanston, Illi­ nois—$51,786 to support processing of the Afri- cana archival holdings of the Melville J. Hers- kovits Library. • Chatham College’s Jennie King Mellon Li­ brary, Pittsburgh, will be aided in the imple­ mentation of an automated circulation system by a $72,300 grant from the Pew Memorial Trust. The funds will be used to convert bibliographic card catalog records to machine-readable form, allowing Chatham’s participation in the Western Pennsylvania Buhl Network (WEBNET). • Emory University’s W oodruff Library, Atlanta, has been awarded a $34,000 grant from the National Endowment for the Humanities to process the personal papers of six Atlantans who played major parts in building the city’s progres­ sive image. The papers are those of Joel Chandler Harris (1848-1908), creator of the Uncle Remus tales; William B. Hartsfield, mayor of Atlanta from 1937 to 1961; Richard H. Rich (1901-1975), an Atlanta business leader for over 30 years; Eleonore Raoul Greene (b. 1888), suffragist and organizer of the A tlanta League of Women Voters; Helen Bullard (1908-1979), public rela­ tions consultant; and Josephine Wilkins (d. 1970), social reform er and founder of the Georgia Citizen’s Fact Finding Movement in the 1930s. • Harvard University’s Andover-Harvard Theological Library has received a grant of $9,000 from the Zion Research Foundation of Boston for the purchase and preservation of periodicals and serials dealing with Biblical archeology and its scholarship. The funds will be used to repair or microfilm many valuable titles. • Radcliffe College, Cambridge, has been awarded funds from the National Endowment for the Humanities for a two-year oral history project to interview women who have made significant contributions to society through government ser­ vice. The NEH funds include a $50,000 grant and a $24,920 gift to be matched by donations from oth er sources. The project, “Women in the Federal Government: Documentation of Their Contributions Through Oral History,” will begin in September with a nationwide search of candi­ dates to be considered for the project. The inter­ views will be conducted by scholars in women’s history and other experienced oral history inter­ viewers and will be transcribed at the Schlesinger Library on the History of Women in America. • The St. Louis University Vatican Film Li­ brary has been awarded a $54,071 three-year grant by the National Endow m ent for the Humanities to aid its expansion of research re­ sources. The fund will be applied to the comple­ tion of the microfilming of the Vatican Library’s Ethiopic Collection and the cataloging of rare books on microfilm. • Sioux Falls College, South Dakota, has been awarded a partial matching grant of $20,103 by the National Historical Publications and Rec­ ords Commission to establish an archives records management program for the college and to pre­ pare a report on the feasibility of establishing similar or cooperative archival programs on the other nine campuses of the Colleges of Mid- America. • The Syracuse University School of Informa­ tion Studies has been awarded $166,612 by the National Science Foundation for a study of “Value Added Processes in the Information Life Cycle” in cooperation with the National Federation of Abstracting and Indexing Services. The 18-month study is under the direction of Robert S. Taylor, former dean of the school. The purpose of the re­ search is to develop methods of analyzing in­ formation systems by studying relationships among three factors: those steps in formal in­ formation systems where the potential usefulness of items being processed is enhanced; the methods of costing those steps; user costs or benefits associated with those added values. The study will utilize data and information from ab­ stracting and indexing services. • The University of Illinois Graduate School of Library and Information Science, Urbana, has received a grant of $15,000 from The Permanent Charity Fund of Boston on behalf of an anony­ mous donor. The gift will be used to increase a fellowship fund that was established in January 1955 to assist graduate students in library sci­ ence. • The University of Oklahoma Libraries, Norman, have been awarded a $200,000 chal­ lenge grant by the Kerr Foundation of Oklahoma City. The university will raise an additional $400,000 from private sources for a total grant of $600,000. The funds will be used for collection development over a three year period beginning in July 1982 to strengthen the libraries’ holdings in the American West, energy, 19th and 20th century Americana, philosophy, music, and art. • The University of Pittsburgh's School of Library and Inform ation Science has been awarded a grant of $15,000 for a preliminary study of library and information manpower and training needs in Spain. The study, to be carried out jointly with the Subdirectorate of Libraries of the Spanish Ministry of Culture, is supported by the Spanish-North American Joint Committee for Educational and Cultural Cooperation. The joint project results from the recommendations of a U.S.-Spanish Seminar on the Training of Librar­ ians and Documentalists held in Madrid in April, Retired Librarian of Congress, L. Quincy Mumford answers librarians’ questions about the CUMULATIVE TITLE INDEX TO THE CLASSIFIED COLLECTIONS OF THE LIBRARY OF CONGRESS, 1978 the unique 150 volume, single-alphabet listing of virtually every work classified by LC since 1897. Background: Librarians have been asking penetrating questions about the Cumulative Title Index to the Classified Collections o f the Library of Congress (TLC) ever since it was first announced. We distilled what we believed to be the most significant of these questions and discussed them with retired Librarian of Congress Dr. L. Quincy Mumford, whose 21 year regime (1954-1974) witnessed such relevant landmarks as the beginning of MARC and the introduction of the Shared Cataloging Program. Here are some of the questions and his answers. Carrollton: Dr. Mumford, just why is titie access so important? Mumford: Well, in the case of the Title Index to the LC Collections, its greatest value probably lies in its most obvious use. When only titles are known to a searcher, TLC will show: authors’ names (and the years of publication), which lead to National Union Catalog entries: precise LC Classification Numbers, which lead to specific card images on the LC Shelflist microforms, and LC Card Numbers for ordering from the Cataloging D istribution Service. In the case of the Shelflist, of course, searches for the precise Class Number should be made in TLC even if the author is known as well as the title. In addition to this primary use, I should like to comment on the recent trend by acquisitions departments to set up their records by title in order to enjoy faster and more precise access than is provided in main entry catalogs (especially when corporate authors and other problem authors are involved). The Catalog Management Division of the Library of Congress converted its own Process Information File from a main entry to title arrangement about eight years ago, and I understand that their searching efficiency increased substantially after that change. In short, librarians have long needed a definitive, single­ alphabet title index to the Library's huge retrospective collection of the world's literature, and there is no doubt in my mind that this 150 volume set is going to fill that need. “Because of the overwhelming size, longevity, and international scope of LC's holdings, the great majority of the 6.5 million records in its Classified Collections have never been included in MARC, OCLC, or any other data base.” Carrollton: Now that we've established the importance of title access, let's explore just how many and w hat kin d s of title s are In th e C la s s ifie d Collections. Mumford: Essentially, these contain all of the materials (both monographs and serials) which have ever been cataloged and classified by the Library of Congress since the adoption of its Classification System in 1897. As of January 1979, these totaled approximately 6.5 million titles. About one million (or 18 percent) of these records are included in the MARC (MAchi ne Readable Catalog) data base which was established in 1968. Carrollton: In view of the fact that access to the MARC data base is already available to libraries in a wide variety of segments and formats — and as it amounts to only one-sixth of the Library’s collection — would you describe for us just what records make up the non-MARC portion of TLC? Mumford: Yes. The more than 5½ m illion non-MARC entries in TLC will include the following: — English Language works cataloged before 1968, — French Language works cataloged before 1973, — German, Spanish and Portugese Language works cataloged before 1975, — Materials in the other Roman-alphabet languages cataloged before 1976, and — Transliterated non-Roman alphabet ma­ terials cataloged by LC through 1978. Because of these delays in entering the Roman- alphabet non-English-Language materials, it is estimated that more than half of the one million records prepared during the 12 years of the Library’s Shared Cataloging Program have not entered the MARC data base. A small number of exceptions to the above listing are represented by the Library's highly selective RECON (REtrospective CONversion) Program which after several years has only just reached its 150,000th record (most of which covered 1968 and 1969 English Language reprints). Actually, it has been the Library's long range emphasis on collecting and cataloging non-U.S. materials which has led it well beyond the role of a “ national library" to its preeminence as a “ library to the world". This emphasis is illustrated by the fact that in the last ten years, only 37 percent of the books processed by LC were in English (and, of course, a large number of these were of non-U.S. origin). Carrollton: Well, that pretty well takes care of TLC's coverage of the non-MARC records. Now let's talk about OCLC. Several librar­ ians have asked what benefits they would get from the Title Index that they would not already be getting as OCLC participants. Mumford: First, of course, is the matter of coverage. Because of the overwhelming size, longevity and international scope of LC's holdings, the great majority of records in its classified collections have not been included in MARC, OCLC, or any other data bases. Actually, there's no way of knowing exactly how many records are in the LC Classified Collections that are not in OCLC. We know how many records LC has sent to OCLC (over one m illion MARC records) but we do not know how many non­ duplicate retrospective LC records have been put into the data base by OCLC participants. In spite of the large numbers of records cited by OCLC, after one deducts the MARC input, non-print materials, duplicate records, local publications, and other non-LC materials, the number of retrospective non-MARC LC records entered by OCLC partici­ pants should be relatively small. Based on conversations with LC catalogers and others, however, my outside guess would be that some 1.5 Mumford (Continued) million unique non-MARC LC records may have been added by OCLC participating libraries. This, of course, leaves 4 m illion non-MARC records in the Classified Collections that are not in the OCLC data base. The main reasons for the relative lack of OCLC overlap, as indicated above, are the size and international nature of the Library of Congress holdings when compared to those of even the largest of the OCLC participants. COMPARISONS OF HOLDINGS The overwhelming relative strengths of the LC collections in specific subject areas are best illustrated in the biennial report, Titles Classified by the Library of Congress Classification: National Shelflist Count (published by the University of California at Berkeley under the auspices of the organization of “ Chief Collection Development Officers of Large Research Libraries’’). This study compares the holdings of LC to those of 27 major U.S. research libraries in individual LC Classifica­ tion Schedules. The 1977 edition of this report shows that the Library of Congress’ holdings are often two or more times as large as those of second-place libraries in a wide variety of significant subject areas, in­ cluding: American History (Classes E-F), Social Sciences (H-Hx), Language & Literature (P-Pz), Technology (T-Tx), and Bibliography and Library Science (Z). In a telephone survey conducted by Carrollton Press during September, 1979, of the 20 largest members of the Association of Research Libraries, it was learned that although 16 of them are currently OCLC p a rtic ip a n ts , none s u b m it s ig n ific a n t numbers of retrospective LC records to OCLC. (A possible exception to this is the University of Texas, which has sent OCLC approximately 20,000 retrospective records to date.) LC CLASSIFICATION NUMBER CHANGES Tens of thousands of LC Classification-Number As the TLC Index Is produced from the REMARC Database, the title entries will be enhanced by the addition o f full Imprint data. Also, TLC Itself can be used to order full REMARC records for retrospective convers changes will have been picked up and printed in TLC. In many cases where participating OCLC libraries derive their cataloging data from old LC printed cards it would be beneficial if they would c o n s u lt TLC en trie s before th e y c o n trib u te retrospective cataloging to the OCLC data base. Access to up-to-date LC Classification numbers, of course, will also be extremely important to libraries converting from Dewey to the LC Classification system. Moreover, OCLC participants can refer to TLC to find LC Class Numbers for those OCLC records which show only Dewey call numbers. Carrollton: Dr. Mumford, you've demonstrated the usefulness and unique coverage of the LC Tille index. But the set is expensive (even with our pre­ publication prices and extended payment plans). How can librarians justify’ its cost? Mumford: I think the cost effectiveness of the set is best illustrated by the fact that for a one-time expenditure which is less than the year’s salary of a cataloger, TLC will go on year after year saving tim e and m oney fo r a lib ra ry 's R eference, Acquisitions and Cataloging Departments — and do so during those future years when inflation will have increased staff salaries and other costs. Looking at it another way, TLC records cost only $2.48 per thousand at the pre-publication ion. price — and even less if paid in advance. The arguments for rdering the set now and paying in advance also seem impressive to me. Those libraries which rdered Mansell’s Pre-1956 Imprints edition of the a tio n a l U nion C atalog when it was firs t nnounced paid less than half of today's price for hat set. Also, the 10% prepayment discount on the itle Index amounts to a healthy $1,293. It is herefore obviously advantageous for libraries to get their orders on record now at the pre­ publication price. That way, they'll be certain to get he “Z” volumes at the same price they paid for the A" volumes. o o N a t T t t “ 294 1980, at which leaders in the Spanish library and information communities identified the need for systematic analysis of current and future national information manpower requirements. NEWS NOTES • N ELIN ET, I nc., Newton, Massachusetts, has elected three new members to its Board of Directors at its annual spring membership meet­ ing held April 1. Artemis Kirk, director of librar­ ies at Simmons College; Colin McKirdy, systems librarian at Boston College; and Richard Talbot, director of libraries at the University of Mas­ sachusetts at Amherst, assumed three year terms on the board on July 1. Former NELINET Board Chair, Jay Lucker, director of libraries at MIT, was re-elected by the membership to serve a second term on the board. • The Texas A&M University, College Sta­ tion, has announced that a special keepsake pub­ ' lication on artist, illustrator and teacher Harvey Dunn produced for the Friends of the Library has won an award. The keepsake, published in the spring of 1980, was entitled I Am My Work; My Work Is Me, and included some of Dunn’s work as well as a few of his thoughts about art. In a recent regional competition sponsored by the Council for the Advancement and Support of Education (CASE), the keepsake was selected to be the recipient of the Council’s Grand Award in Special Print Communication. • The University of Texas at El Paso has been authorized by the University of Texas Sys­ tem Board of Regents to begin construction of a new central library building. The total project cost is estimated at $28.8 million. The site will be near the academic center of the campus, conve­ nient to th e public and in an area that will accommodate future expansion. The new building will house 1.2 million volumes, provide seating for 2,420, and fulfill p resen t and anticipated growth for the next ten years. PROFILES Elizabeth M. Corbett has been named librar­ ian at Barnard College, the undergraduate college for women affiliated with Columbia University in New York. Corbett has been acting librarian for one year. She joined the Barnard administration as cir­ culation librarian in 1969. She received her bachelor’s degree from Wellesley College and her MLS from Simmons College. In fall 1977 she was a library consultant for purchases and planning at Silliman University, Dum aguete City, Philip­ pines. Corbett was president of the Academic and Special Libraries Section of the New York Li­ brary Association in 1979-80. Evelyn H. Daniel has been appointed dean of the School of Information Studies, Syracuse Uni­ versity, effective July 1. Daniel joined the faculty of the school in 1976 and formerly served as assis­ tant dean and associate professor. She succeeds Robert S. Taylor, who has headed the school since 1972 and who will continue on the faculty. Before she came to Syracuse, Daniel taught at the University of Rhode Island (1974-76), the University of Kentucky (1972-74), and the Uni­ versity of Maryland (1970-72). She has been a consultant for the University Consortium for In­ structional Development and Technology (1976- 77) and for the Learning Activities Resource Cen­ ter, California State University at Chico (1974— 75). People She holds a master’s and a doctorate in library science from the University of Maryland (1969 and 1974). Daniel is chair of the ALA Library Education Committee, a member of the Amer­ ican National Standards Institute Subcommittee on Revision of Library Standards, and a member of the U.S. Department of Education Office of Libraries and Learning Technologies Task Force charged with defining a research agenda for the 1980s. Ann M. de Klerk has been appointed universi­ ty librarian of the Ellen Clarke Bertrand Library, Bucknell University, Lewisburg, Pennsylvania. She comes to Bucknell from Carnegie-M ellon University, Pittsburgh, where she has served in num erous positions since 1965, including associate director from 1978 and head librarian of the Engineering and Science Library from 1975 to 1978. She suc­ ceeds George M. Jenks, who asked that a new librarian be appointed Ann de Klerk so he could devote more time to collection development. De Klerk obtained an MLS from the Universi­