ACRL News Issue (B) of College & Research Libraries 111 Joint Statement on Access to Original Research Materials F o r e w o r d The A CRL Board of Directors will consider the following statem ent at the ALA Dallas C o nfer­ ence in June. Comments on the statement should be sent to W esley C. Williams, Curator, Special C ollections, Case W estern R eserve U niversity, Cleveland, OH 44106. T he statem ent was developed jo in tly by the C o m m ittee on M anuscripts C o llection s o f the Rare Books and Manuscripts Section of the As­ so cia tio n o f C o lle g e and R e s e a rc h L ib r a r ie s (ACRL) and by the Comm ittee on Reference and Access Policies o f the Society o f American Ar­ ch iv ists. It su p ersed es and rep la ces the 1976 A CRL “Statem ent on Access to Original Research Materials in Libraries, Archives, and Manuscript R e p o s ito r ie s ” (C o l l e g e & R e s e a r c h L i b r a r i e s N ew s, November 1976, p .2 7 2 -7 3 ) as well as the 1974 “Standards for Access to Research Materials in Archival and Manuscript R ep ositories” (T h e A m erican A rch iv ist, January 1974, p. 153-54). A m e r i c a n L i b r a r y A s s o c i a t i o n — S o c i e t y ’ o f A m e r i c a n A r c h i v i s t s J o i n t S t a t e m e n t o n A c c e s s t o O r i g i n a l R e s e a r c h M a t e r i a l s i n L i b r a r i e s , A r c h i v e s , a n d M a m s c r i p t R e p o s i t o r i e s 1. It is the responsibility of a library, archives, or manuscript repository to make available origi­ nal research m aterials in its possession on equal terms of access. Since the accessibility of material depends on knowing of its existence, it is the responsibility of a repository to inform r e s e a rch e rs o f the c o lle ctio n s and archival groups in its custody. This may be acco m ­ plished through a card catalog, inventories and other internal finding aids, published guides, or reports to the National Union Catalog of Manuscript C o llection s, w here appropriate, and the freely offered assistance of staff mem­ bers, who, however, should not be expected to engage in extended research. 2. To protect and insure the continued accessibil­ ity of the material in its custody, the reposi­ tory may impose several conditions which it should publish or otherwise make known to users. a. The repository may limit the use of fragile or unusually valuable materials, so long as suitable reproductions are made available for the use of all researchers. b. All materials must be used in accordance with the rules of and under the supervision of the repository. Each repository should publish and furnish to potential researchers its rules governing access and use. Such rules must be equally applied and enforced. c. T h e rep ository may refuse access to un­ processed materials, so long as such refusal is applied to all researchers. d. Normally, a repository will not send r e ­ search materials for use outside its building or jurisdiction. Under special circumstances a collection or a portion of it may be loaned or placed on deposit with another institu­ tion. e. T he repository may refuse access to an in­ dividual researcher who has demonstrated such carelessness or deliberate destructive­ ness as to endanger the safety of the mate­ rial. f. As a protection to its holdings, a repository may reasonably req u ire a ccep ta b le id en­ tification of persons wishing to use its mate­ rials, as well as a signature indicating they have read a statement defining the policies and regulations of the repository. 3. Each repository should publish or otherwise make available to researchers a suggested form of citation crediting the repository and iden- Children’s Literature Research Grants The Children’s Literature Research C ollec­ tions, U niversity o f M innesota, will award grants-in-aid to students o f Am erican ch il­ dren’s literature in 1979, 1980, and 1981. T h e grants will be awarded to qualified scholars whose research requires the use of the C hildren’s L iterature Research Collections at the University of Minnesota. These collec­ tions include the Hess C ollection o f 7 0 ,0 0 0 D im e N ovels and S to ry P a p e rs and th e 10,000-volume Series Book Collection. T h e G ran ts-in -A id C o m m itte e w ill give p re fe re n ce to postgraduate research ers but will consider applications from others. Applications for 1979 must be in the hands of the comm ittee by May 1, 1979; for 1980 by April 1, 1980; and for 1981 by April 1, 1981. For application materials or further informa­ tion, contact: Grant-in-Aid Com m ittee, Chil­ d ren ’s L itera tu re R esearch C ollection s, 109 W alter Library, 117 Pleasant Street S E , Uni­ versity of Minnesota Libraries, Minneapolis, MN 55455; (612) 3 7 3 -9 7 3 1 . 112 tifying items within its holdings for later refer­ ence. Citations to copies of materials in other repositories should include the location of the originals, if known. 4. W henever possible a repository should inform a researcher about known copyrighted mate­ rial, the owner or owners of the copyrights, and the researcher s obligations with regard to such material. 5. A repository should not deny access to mate­ rials to any p erson or p erso n s, nor grant privileged or exclusive use of materials to any person or persons, nor conceal the existence of any body of material from any researcher, un­ less required to do so by law, donor, or pur­ chase stipulations. 6. A repository should, w henever possible, in ­ form a researcher of parallel research by other individuals using the same materials. With the written acquiescence of those other individu­ als, a repository may supply their names upon request. 7. R e p o sito rie s are co m m itted to p re serv in g manuscript and archival materials and to mak­ ing them available for research as soon as pos­ sible. At the same time, it is recognized that every rep ository has certain obligations to guard against unwarranted invasion of personal privacy and to p rotect confidentiality in its holdings in a cco rd a n ce with law and that every private donor has the right to impose reasonable restrictions upon his or her papers to protect privacy or confidentiality for a rea­ sonable period of time. a. It is the responsibility of the repository to inform researchers of the restrictions which apply to individual collections or archival groups. b. The repository should discourage donors from imposing unreasonable restrictio n s and should encourage a specific time limita­ tion on such restrictions as are imposed. c. The repository should periodically reevalu­ ate restricted material and work toward the removal of restrictions when they are no longer required. 8. A repository should not charge fees for making available the materials in its holdings. How­ ever, reasonable fees may be charged for the copying of material or for the provision of spe­ cial services or facilities not provided to all researchers. ■■ 113 W H ITE HOUSE C O N FE R E N C E DIRECTOR NAMED The National Commission on Library and In­ formation Scien ce (N C L IS) has announced the appointment of Marilyn Killebrew Gell as direc­ tor of the W hite House Conference on Library and Information Service and Jerry Manolatos as deputy director of the conference. At an executive session in Washington, D .C ., on January 6, N C LIS voted unanimously to seek a full-time W hite House Conference director to assume responsibility for conference planning ef­ forts. N C L IS E xecu tiv e D irec to r Alphonse F . Trezza had been serving as conference director since the summer of 1977. G ell and Manolatos, who were selected by a unanimous N C LIS vote, assumed their new posi­ tions in February. The W hite House Conference will be held in Washington, D .C ., October 28 to November 1, 1979. ■■ c o s t s o f b o o k s a n d p e r i o d i c a l s s o a r The cost of a market basket of U.S. hardcover books purchased by colleges and universities rose by 81 percent between 1971 and 1978. The cost of U .S. periodicals increased by 122 percent dur­ ing the same period, and the price of foreign monographs went up 91 percent. T he average annual increase was 11.6 percent for books, 17.5 percent for periodicals, and 13 percent for foreign monographs. These figures are based on data presented in the Higher Education Price Index compiled by D . K ent Halstead of the National In stitu te of Education. The index shows that if a college library ex­ pended 55 percent of its budget on books, 30 p e r c e n t on m on ograp h s, and 15 p e r c e n t on foreign monographs, it would have had to pay 98 percent more in 1978 than in 1971 to purchase the same market basket of library materials. According to the Higher Education Price In ­ dex, employee fringe benefits compensation was the only item in college and university budgets that rose faster in cost than books and periodicals between 1971 and 1978. The higher education price index data for fiscal years 1971 through 1978 may be found in D. K en t H alstead, H ig h e r E d u c a t io n P r ic e s a n d P ric e In d e x es , 1978 S u p p lem en t, U .S . D ep art­ ment of Health, Education, and Welfare, Office of Education, U .S. Government Printing Office, Washington, D .C ., 1978. ■■ ACRL SECTIONS C o m m u n i t y a n d J u n i o r C o l l e g e S e c t i o n “ W ho are w e?” “W hom do we re p re se n t? ” These are questions that members of the Com­ munity and Junior College Section of ACRL have been asking about their section during the past year. T he Executive Com m ittee of the section has endorsed a Membership Committee proposal that the name of the section be changed to Two-Year College Section. The reasoning behind the pro­ posal is that the new name would better reflect the real diversity of the section s constituency and would replace a rather cumbersome and some­ tim es inaccurate title . T he issue o f the name change will be brought up at the annual meeting of the section in Dallas. Members are invited to comment on the pro­ posed name, suggest alternative names, and offer suggestions for a suitable logo. Contact Margaret Charters, Chair, Membership Committee, Clock- amas Community College, 19600 S. Molalla Ave., Oregon City, OR 97045. S c i e n c e a n d T e c h n o l o g y S e c t i o n At the Midwinter Meeting, the ACRL Board accepted the recommendation o f David Oyler, chair of the Agriculture and Biological Sciences Section, that the name of the section be changed to Science and Technology Section. The section itself had approved the change at its annual meeting in June 1978 after more than a year of internal study. Section members had con­ cluded that broadening the mandate of the sec­ tion would encou rage participation by A CRL m embers cu rrently lacking access to a su bject session. ■■ Rocky Mountain Conservation Guild The newly formed Rocky Mountain Conser­ vation Guild is a group of professional curators from various institutions and interested indi­ viduals. Although members of the initial group are mainly interested in the preservation of li­ brary and archival materials (books, manu­ scripts, maps, prints, photographs, etc.), they encourage the participation of anyone who has an interest in the preservation of all kinds of historic and artistic works: artifacts, paintings, sculpture, pictures, textiles, buildings, etc. Persons desiring further information and notification of coming events should contact Paul Foulger, Conservator, Marriott Library, University of Utah, Salt Lake City, U T 84112.