College and Research Libraries B y F R A N C E S K E M P From the Librarian's Office to the Faculty Miss Kemp, the librarian of Lake Erie College at Painesville, Ohio, deals with one aspect of the publicizing of college library facilities. LIBRARY and f a c u l t y r e l a t i o n s h i p s pro-v i d e a c o n s t a n t source of discussion in l i b r a r y m e e t i n g s and in the p r o f e s s i o n a l j o u r n a l s . T w o a r t i c l e s w i t h a l m o s t the i d e n t i c a l title, " T h e C o l l e g e P r e s i d e n t L o o k s at the C o l l e g e L i b r a r y , " 1 ' 2 a p p e a r e d w i t h i n three y e a r s in School and Society. M r . R o b R o y M a c G r e g o r ' s paper, " T h e I n s t r u c t o r L o o k s to the L i b r a r y and the L i b r a r i a n , " 3 is a g o o d s t a t e m e n t of w h a t t e a c h i n g f a c u l t y m e m b e r s e x p e c t and w a n t f r o m their c o l l e a g u e s in the l i b r a r y . " F a c u l t y C o - O p e r a t i o n w i t h the L i b r a r y S t a f f " 4 a n d " T h e C o l l e g e L i b r a r y a n d C o l l e g e T e a c h i n g " 5 a d d to the i n c r e a s i n g e v i d e n c e t h a t in the e d u c a t i o n a l task of the c o l l e g e , i n s t r u c t i o n by f a c u l t y m e m - bers m u s t be s u p p o r t e d by r i c h l i b r a r y resources i n t e l l i g e n t l y and s y m p a t h e t i c a l l y a d m i n i s t e r e d . K a t h a r i n e M . S t o k e s con- t r i b u t e d an a r t i c l e to this j o u r n a l a b o u t a y e a r ago, " S e l l i n g the C o l l e g e L i b r a r y ' s 1 S n a v e l y , G u y E. " T h e College President L o o k s at the College L i b r a r i a n . " School and Society 46: 101-04, J u l y 24, 1937. 2 M c C o n n e l l , W . J. " T h e College President L o o k s at the College L i b r a r y . " School and Society 52: 186-87, Sept. 14, 1940. 3 M a c G r e g o r , Rob Roy. " T h e I n s t r u c t o r Looks to the L i b r a r y and the L i b r a r i a n . " Library Journal 67: 259-61, M a r c h 15, 1942. 4 Barksdale, N . P . " F a c u l t y Co-Operation with the L i b r a r y S t a f f . " Journal of Higher Education 13: 146-49, M a r c h , 1942. 5 N o r t o n , T . E. " T h e College L i b r a r y and College T e a c h i n g . " School and Society 43:241-46, Feb. 22, 1936. S e r v i c e s , " 6 w h i c h is a s t i m u l a t i n g a c c o u n t of w h a t the P e n n s y l v a n i a S t a t e C o l l e g e L i b r a r y does t o keep both f a c u l t y a n d s t u d e n t s i n f o r m e d of its services. T h e purpose of this brief and i n f o r m a l s t u d y is to a t t e m p t some t e n t a t i v e an- s w e r s to the " H o w " question in l i b r a r y - f a c u l t y relationships. T h e m o r e basic and f u n d a m e n t a l " W h y " questions are dis- cussed in such books as B r a n s c o m b ' s Teaching with Books and in the a r t i c l e s noted in the p r e c e d i n g p a r a g r a p h . A s - s u m i n g t h a t the w o r k of the l i b r a r y and the i n s t r u c t i o n a l staff s h o u l d be a coopera- t i v e v e n t u r e , h o w does the l i b r a r i a n let the f a c u l t y k n o w of the p a r t he is r e a d y to p l a y ? " W h a t devices do y o u use to a c q u a i n t f a c u l t y m e m b e r s w i t h the services of y o u r l i b r a r y ? " w a s the c e n t r a l question in a l e t t e r of i n q u i r y sent to fifty-six l i b r a r i a n s . T h e c o l l e g e s and u n i v e r s i t i e s selected v a r i e d in s i z e of s t u d e n t b o d y , type of con- t r o l , g e o g r a p h i c a l l o c a t i o n , and size of l i b r a r y c o l l e c t i o n . Since the purpose of this s t u d y is to discover as m a n y m e t h o d s as possible w h i c h m i g h t be u s e f u l or a d a p t a b l e in m a n y l i b r a r i e s r a t h e r t h a n to d e t e r m i n e w h a t specific m e t h o d s are m o s t p r e v a l e n t , the findings are presented in d e s c r i p t i v e notes r a t h e r t h a n statistical tables. M a n y l i b r a r i e s m a y use m e t h o d s 6 Stokes, K . M. " S e l l i n g the College L i b r a r y ' s Serv- i c e s . " College and Research Libraries 4:120-27, M a r c h , 1943. v 134 COLLEGE AND RESEARCH LIBRARIES t h a t are listed here but w h i c h the l i b r a r i a n did not happen to e n u m e r a t e . F o r t y - s e v e n replies w e r e r e c e i v e d . M a n y i n d i c a t e d an interest in the topic. O n e s u g g e s t e d several m e t h o d s and is " s t i l l l o o k i n g f o r o t h e r s . " A n o t h e r w i l l be " g l a d to hear w h a t has w o r k e d in other l i b r a r i e s . " A f e w salty replies c a m e f r o m people w h o f e l t t h a t there w a s no need f o r this s t u d y . " N o t by a n y s t r e t c h of the i m a g i n a t i o n c o u l d there be a n y need f o r such a c t i v i t y . T h e f a c u l t y need no u r g i n g and need no c o a c h i n g . " A n o t h e r , " A p p a r e n t l y w e h a v e assumed and I hope c o r r e c t l y t h a t o u r f a c u l t y is f u l l y a w a r e of o u r s e r v i c e s . " A n i n t e r e s t i n g s i d e l i g h t on the c h a r a c t e r of l i b r a r i a n s w a s the g r e a t m o d e s t y w i t h w h i c h c o n t r i b u t i o n s w e r e sent. W h i l e no g r e a t w e i g h t can be a t t a c h e d to w h a t is p r o b a b l y a c o n v e n - tion of c o r r e s p o n d e n c e , it w a s s t r i k i n g to find in o v e r h a l f of the replies such re- m a r k s as " n o special m e a n s , " " f e a r w e do n o t h i n g h e r e , " " n o i n n o v a t i o n s to r e p o r t , " " n o t h i n g o u t of the o r d i n a r y . " T h e in- fluence of the w a r w a s e v i d e n c e d in several cases. B o o k lists and p u b l i c a t i o n s h a v e been d i s c o n t i n u e d ; l i b r a r y c o m m i t t e e m e e t i n g s h a v e been m o r e i n f r e q u e n t ; a s t u d y of l i b r a r y - f a c u l t y c o o p e r a t i o n has had to be postponed u n t i l a f t e r the w a r . Personal Contact T h e three m e t h o d s of l e t t i n g f a c u l t y m e m b e r s k n o w of the services r e n d e r e d by the l i b r a r y m e n t i o n e d w i t h g r e a t e s t f r e - q u e n c y are personal c o n t a c t , n o t i f i c a t i o n t o professors a b o u t books or o t h e r m a - terial either o r d e r e d by t h e m or l i k e l y to be of interest to t h e m , and book lists. M o s t i m p o r t a n t of a l l m e t h o d s is per- sonal c o n t a c t , a c c o r d i n g to the opinion of the l i b r a r i a n s in this s u r v e y . I t w a s spoken' of r e p e a t e d l y as the " m o s t e f f e c - tive and most used m e a n s " or as t h e " c h i e f m e t h o d . " Since there has been a consid- e r a b l e a m o u n t of w r i t i n g w h i c h has m a d e l i b r a r i a n s sound like a c a d e m i c C i n d e r e l l a s , it w a s h e a r t e n i n g t o read l e t t e r a f t e r l e t t e r w h i c h testified to the close, c o r d i a l , and c o o p e r a t i v e relationship e x i s t i n g b e t w e e n l i b r a r i a n and f a c u l t y m e m b e r s . A n u m - ber of l i b r a r i a n s m e n t i o n e d the f a c t t h a t they had f a c u l t y status. S e v e r a l believe t h a t the f a c t t h a t they also teach m a k e s their a p p r o a c h to f a c u l t y m e m b e r s easier. I n discussing this m a t t e r one l i b r a r i a n w r i t e s t h a t a g r e a t deal is done at o t h e r points on the c a m p u s " a s I g o t o and f r o m classrooms, f o r I happen to be a f a c u l t y m e m b e r in f a c t as w e l l as in n a m e . " A n - o t h e r says, " T h e f a c t t h a t I am, m y s e l f , a m e m b e r of the f a c u l t y and do a consid- erable a m o u n t of t e a c h i n g , I believe, has c o n t r i b u t e d s o m e w h a t t o w a r d d e v e l o p i n g a m o r e i n t i m a t e relationship b e t w e e n f a c - u l t y and l i b r a r y and has g i v e n me m a n y o p p o r t u n i t i e s to e x p l a i n l i b r a r y policies and needs to f a c u l t y m e m b e r s at c o m m i t - tee g a t h e r i n g s , f a c u l t y meetings, e t c . " A n u m b e r of replies noted special a t t e n t i o n paid to n e w m e m b e r s of the f a c u l t y . I n the s m a l l e r schools, the l i b r a r i a n u s u a l l y m a k e s a point of m e e t i n g t h e m and t e l l i n g t h e m of the services and r e g u l a t i o n s of the l i b r a r y . O n e of the l a r g e schools spon- sors a m e e t i n g at the b e g i n n i n g of each q u a r t e r f o r a l l n e w f a c u l t y m e m b e r s . A serious a t t e m p t to be a c q u a i n t e d w i t h the special interests of f a c u l t y m e m b e r s con- t r i b u t e s to the effectiveness of personal c o n t a c t s . O n e w r i t e s , " W e t r y t o h a v e each f a c u l t y m e m b e r feel w e are interested in his s u b j e c t p a r t i c u l a r l y . " A n o t h e r says, " M y m e t h o d has been a l w a y s to deal w i t h f a c u l t y m e m b e r s i n d i v i d u a l l y , to t a l k to as m a n y of them a b o u t their specific needs and interests as o f t e n as possible, to keep MARCH, 1944 135 t h e r e b y their interest in the l i b r a r y alive, and to m a k e t h e m the f r i e n d l y a g e n t s of t h e l i b r a r y a m o n g the s t u d e n t s . " Notification of Faculty Members A n e x t e n s i o n of personal c o n t a c t is the n o t i f i c a t i o n to m e m b e r s of the f a c u l t y a b o u t i t e m s t h a t w i l l be of special interest to t h e m . M a n y l i b r a r i e s a u t o m a t i c a l l y send a t h r e e - b y - f i v e c a r d , a d u p l i c a t e of their o r d e r slip, to each p r o f e s s o r f o r a l l books o r d e r e d by h i m . S e v e r a l n o t i f y t h e m of books p u r c h a s e d or g i f t s in their fields even t h o u g h not requested by t h e m . M a g a z i n e a r t i c l e s in j o u r n a l s t h a t are not u s u a l l y read by c e r t a i n f a c u l t y m e m b e r s are c a l l e d to their a t t e n t i o n f r o m t i m e to time. S e c o n d h a n d c a t a l o g s , publishers' c a t a l o g s , and a n n o u n c e m e n t s of n e w books are sent on to f a c u l t y m e m b e r s . T h a t this device m u s t be used w i t h discretion w a s pointed o u t by s e v e r a l l i b r a r i a n s , and some of their w a r n i n g s m a y be noted here. O n e l i b r a r i a n w a r n s t h a t this device should be used s p a r i n g l y so as not to bore people. O n e i n d i c a t e s t h a t it is some- times resented as a criticism of t h e f a c u l t y f o r not h a v i n g o r d e r e d the title s u g g e s t e d . O n e l i b r a r y has c h a n g e d f r o m a m i m e o - g r a p h e d to a personal n o t e . Book Lists W i t h the s h i f t f r o m a n a r r o w d e p a r t - m e n t a l i z a t i o n of c u r r i c u l a r o f f e r i n g s to t h e d e v e l o p m e n t of b r o a d divisions, has c o m e the necessity f o r f a c u l t y m e m b e r s to keep abreast of d e v e l o p m e n t s in fields o t h e r than their o w n . T o keep f a c u l t y m e m b e r s i n f o r m e d of a l l t h e c u r r e n t ac- quisitions of the l i b r a r y a l m o s t a l l li- b r a r i a n s r e p o r t e d d i s t r i b u t i o n of book lists. T h i s is a m o n t h l y list in most cases, t h o u g h a f e w i n s t i t u t i o n s s u p p l e m e n t it w i t h a w e e k l y typed list w h i c h is posted on the b u l l e t i n b o a r d and a f e w of the s m a l l e r i n s t i t u t i o n s i n d i c a t e t h a t it is issued sev- e r a l times a y e a r . A l l the samples sub- m i t t e d in this i n q u i r y w e r e m i m e o g r a p h e d , and books w e r e a r r a n g e d u n d e r the b r o a d h e a d i n g s of the classification system of the l i b r a r y . O n e l i b r a r y sends a single page of m a g a z i n e a r t i c l e s of g e n e r a l i n t e r e s t . A n o t h e r i n c l u d e s r e c o r d i n g s as w e l l as books. Memoranda Regarding Regulations, Services, Etc. S e v e r a l l i b r a r i e s r e p o r t e d s e n d i n g no- tices a b o u t a c t i v i t i e s o t h e r t h a n book b u y - i n g and acquisition. T h e s e i n c l u d e m i m e o g r a p h e d notices a b o u t such m a t t e r s as r e g u l a t i o n s f o r reserve books and use of l i b r a r y rooms. O n e l i b r a r i a n sends a m o n t h l y statistical r e p o r t to a selected list of f a c u l t y and a d m i n i s t r a t i o n b u t says t h a t it is a v a i l a b l e to a l l . I t i n c l u d e s f a c t s on the use of the book c o l l e c t i o n , a d d i t i o n s to the c a t a l o g , and donors. A n - o t h e r l i b r a r y has a brief m i m e o g r a p h e d p a m p h l e t e n t i t l e d " T h e F a c u l t y and the L i b r a r y . " I t o u t l i n e s in a brief and f r i e n d l y m a n n e r the policies of the l i b r a r y in book b u y i n g , p r o c e d u r e s f o r o r d e r i n g , i n t e r l i b r a r y l o a n , and o t h e r services w h i c h the l i b r a r y is p r e p a r e d to r e n d e r , such as p r e p a r i n g book lists on special topics. Stephens C o l l e g e has a v e r y f u l l and c l e a r s t a t e m e n t of its services, i n c l u d i n g sugges- t i v e sections on " W h a t the L i b r a r y C a n D o f o r the T e a c h e r " and " W h a t the T e a c h e r C a n D o f o r the L i b r a r y . " T e a c h e r s C o l l e g e of C o l u m b i a U n i v e r s i t y p u b l i c i z e s its services both f o r f a c u l t y a n d f o r s t u d e n t s by a t t r a c t i v e p r i n t e d f o r m s . O n e of these is a g e n e r a l p a m p h l e t on finding books in the teachers c o l l e g e li- b r a r y . S o m e are d e v o t e d to m a t e r i a l s a v a i l a b l e in special s u b j e c t fields. S o m e v 136 COLLEGE AND RESEARCH LIBRARIES are single sheets a n n o u n c i n g special serv- ices. T h e s t r i k i n g t h i n g a b o u t these teach- ers c o l l e g e p u b l i c a t i o n s is t h a t they are a l l d i f f e r e n t in f o r m a t , v e r y a t t r a c t i v e in ap- pearance, p r i n t e d on good paper w i t h in- t e r e s t i n g t y p o g r a p h y , and sometimes amus- i n g l y i l l u s t r a t e d . Library Publications S e v e r a l l i b r a r i e s sent samples of a suc- c e s s f u l c o m b i n a t i o n of these last t w o de- vices in the f o r m of a l i b r a r y serial pub- l i c a t i o n issued f r o m time to time. A t the U n i v e r s i t y of T e x a s a colored sheet serves as a c o v e r f o r the book list. T h i s is used to i n t r o d u c e n e w services, to c a l l atten- tion to o l d e r ones, t o quote a m u s i n g and p e r t i n e n t q u o t a t i o n s f r o m c u r r e n t books, and to serve as a m e d i u m f o r the l i b r a r i a n to m a k e i n f o r m a l o b s e r v a t i o n s a b o u t v a r i - ous m a t t e r s . A t M i l l s C o l l e g e a Library News Letter is issued e v e r y o t h e r m o n t h . I t i n c l u d e s c h a t t y and e n t e r t a i n i n g notes a b o u t special books, book c a t a l o g s , and such topics. T h e Scout at C o l o r a d o A . and M . appears i r r e g u l a r l y and i n c l u d e s special bibliographies of g e n e r a l interest as w e l l as a n n o t a t e d lists of n e w books. U n t i l the w a r D u k e U n i v e r s i t y L i b r a r y sponsored a Faculty News Letter several times a y e a r . T h i s i n c l u d e d notes a b o u t displays, the V i c t o r y B o o k C a m p a i g n , and staff changes. S e v e r a l l i b r a r i e s add brief notes of this c h a r a c t e r to their book lists. Notices in Other Publications S e v e r a l people spoke of the g e n e r o s i t y of the school paper in g i v i n g space to l i b r a r y m a t t e r s . T h o u g h this is p r i m a r i l y a i m e d at students, it is u s u a l l y also seen by f a c - u l t y m e m b e r s . A r t i c l e s describe n e w serv- ices, such as p h o t o s t a t or m i c r o f i l m , ex- hibitions, or book t a l k s sponsored by the l i b r a r y . Displays and Bulletin Boards A n u m b e r of l i b r a r i a n s m e n t i o n e d the use of displays as a means of l e t t i n g f a c - u l t y m e m b e r s k n o w w h a t is in the l i b r a r y . A special bookcase is u s u a l l y set aside f o r the display of n e w titles as they are m a d e r e a d y f o r the shelves. H a r v a r d U n i v e r - sity has r e c e n t l y p r o v i d e d an o p p o r t u n i t y to e x a m i n e books on special shelves in the c a t a l o g r o o m , w h e r e the f a c u l t y m a y look books o v e r f o r a w e e k b e f o r e they are m a d e a v a i l a b l e f o r c i r c u l a t i o n . T h i s has been a p p r e c i a t e d . O n e l i b r a r i a n w r i t e s t h a t exhibits a t t e m p t t o b r i n g both perti- nent and n e g l e c t e d m a t e r i a l to the atten- tion of the w h o l e c a m p u s . She goes on to say t h a t it is their purpose n e v e r to h a v e any interest t o u c h the c a m p u s w i t h - o u t h a v i n g t h a t interest reflected by a book display. T h e s e exhibits are done w i t h g r e a t care as to l e g e n d s , v i s u a l aids, and a n n o t a t i o n s . Annual Report A l l of the f o r e g o i n g m a y be t h o u g h t of as e m a n a t i n g f r o m the l i b r a r y w i t h the i m m e d i a t e and d i r e c t purpose of i n f o r m i n g f a c u l t y of services rendered by the li- b r a r y . S e v e r a l activities w e r e m e n t i o n e d w h i c h i n d i r e c t l y serve the same ends. O n e of these is the a n n u a l report, w h i c h a n u m b e r of l i b r a r i a n s considered w o r t h y of m e n t i o n . T h e l i b r a r i a n of W e l l e s l e y says, " I consider the a n n u a l r e p o r t an e d u - c a t i o n a l d o c u m e n t as w e l l as source ma- t e r i a l on the l i b r a r y . " O t h e r s note the f a c t t h a t their r e p o r t s are published a l o n g w i t h the president's r e p o r t . I f t h e r e c o u l d be w i d e r d i s t r i b u t i o n of the li- b r a r i a n ' s r e p o r t in all c o l l e g e s this w o u l d seem to be a u s e f u l w a y of m a k i n g f a c u l t y m e m b e r s a w a r e of a l l the services of the l i b r a r y . MARCH, 1944 137 Faculty Meetings T h o u g h most of the librarians consulted for this study probably attend faculty meetings, a number mentioned such meet- ings as a means of presenting matters of general policy and making announcements about new services. Library Committee of Faculty Sincere appreciation was expressed for the work of the library committee in in- terpreting library problems and activities to other faculty members. One librarian writes, " T h e principal function of the faculty committee on the library . . . is to serve as an agency for educating the fac- ulty in the resources and services of the library. . . . Representation of each divi- sion of the curriculum is always provided for. . . . T h e discussions have really been helpful in developing faculty interest in the library program." Another says, "Members of the library committee have been of considerable aid in reporting to the library staff any misunderstandings or fail- ure to render services desired." A n d an- other, " A rather large faculty-library com- mittee keeps the different interest groups informed as to major library planning." Meetings with Academic Departments Several librarians of large institutions described a method which should be very effective. T h i s is a meeting of the various academic departments, initiated in some cases by the librarian and in others by a faculty group. T h e librarian discusses briefly the recent acquisitions in the par- ticular field concerned, outlines services that the library is prepared to render, and seeks information from the faculty mem- bers on methods of making the library more useful. In places where this method has been used long enough to show any results, it has been found that there is a great increase of interest in the library and more understanding of library prob- lems. One writes, "Since we have been having these meetings I am sure there has been a great increase of interest in the faculty, as to buying problems and stu- dent use of the library as well as actual acquaintance with material that is ex- hibited at these department meetings. I think they have done more than any other thing the library has undertaken to create cordial and understanding relationships." In outlining a study of the library which has been interrupted by the war Charles H . Brown notes these plans for Iowa State College: " W e hope to take up with each department personally the possible uses of the library which can be made in con- nection with instruction in that depart- ment. O n e means of doing this will be to review a statement of the various meth- ods used in other departments which might be applied to the department under con- sideration." A ttendance at Classes A service which indirectly informs fac- ulty members of other library services is the librarian's presentation of bibliographi- cal methods and tools to various classes. A t Stephens College, where the librarian is dean of instruction, librarians attend class meetings and staff meetings and work as an integral part of the instructional staff of the department. A number of librarians spoke of going into various classes for lectures on library facilities in different fields. Service Coordinator A t the University of T e x a s an experi- mental position of service coordinator was set up last year and has been continued v 138 COLLEGE AND RESEARCH LIBRARIES this year. T h e announcement to the fac- ulty reads, " T h e person occupying this position will attempt to act as liaison offi- cer between the library and the faculty. T h e prime objectives of the position are: (1) T o coordinate the present or potential services of the public service units with the needs of clientele, especially under- graduates ; (2) T o maintain contact with the faculty, especially those responsible for under- graduate work requiring use of service units; (3) T o solicit faculty advice in recommend- ing new services and improvements in old ones; (4) T o give instruction in library usage and to lecture on library use to classes; (5) T o expedite in any reasonable way the purchase, cataloging, binding, etc., of books needed for class use." It is regrettable that space limitations make it impossible to present more about this very interesting position. It is, of course, a device which is useful only for the large institution but there it offers great possibilities. It would neither be possible nor neces- sary for every library to use all of these methods to inform faculty members of services. T h e size of the institution seems to be the factor that determines which methods are best suited to different li- braries. Such methods as publications, department meetings, and special staff members are obviously suited to the large organization. Notifications to faculty members will inevitably vary with the bur- den of work of the library staff, the re- sponses of faculty members, and the per- sonal contacts which have been built up to make staff members aware of special faculty interests. Size would not seem to be significant in regard to issuing book lists, though it would make a difference in respect to frequency of issue. There seems to be no other way to assure each faculty member this constant knowledge of the development of the library. It was encouraging to note how many librarians wrote of services, not in terms of books alone, but in terms of assistance to faculty members in making books more easily accessible to students. T h e increas- ing development of a feeling of mutual responsibility for the growth and use of the book collection should make the work of library staff members and faculty mem- bers more interesting.. Personal contacts are of paramount im- portance in any library. T h i s statement as one of the conclusions of this study is not unlike M . Jourdain's discovery in M o l i - ere's play that he had been talking prose all his life. In the small college the li- brarian knows personally all members of the teaching staff. However, even in the large school where this is not possible, the librarians to whom this inquiry was sent felt that their personal conferences with faculty members were their best means for making the work of the library effec- tive. MARCH, 1944 139 One College Library's Services to a Faculty THE PAPER in the present issue by Miss Kemp entitled "From the Librarian's Office to the Faculty" grew out of a re- quest from a correspondent for a treat- ment of what college librarians do to call library services to the attention of faculty members. In connection with it the edi- tor has thought there would be interest in the following, which is based on a section in the annual report for 1940-41 of the li- brary of the College of William and M a r y . T h e original list of items has been amended somewhat at the suggestion of the librarian, E . G . Swem, certain local matter being omitted and a few additions being made to bring it down to 1944. Also, some items having to do with services to students and to other groups and agen- cies are left out because of the necessity for saving space. SERVICES T O F A C U L T Y A N D S T U D E N T S This library has made a very strenuous effort to help the members of the faculty in their relations to the college library and also to assist students in every way. It occurs to me that you may be interested in seeing just what services we offer to the whole college community. I am, therefore, pre- senting the following list and including it as part of the report: A notice slip is sent to the head of the de- partment as soon as a new book is available which that department has requested. A notice slip of a gift book is sent to the professor who would be especially interested in the book. A selected list of current acquisitions is prepared in mimeographed form and dis- tributed monthly, except July, August, and December, to the members of the faculty. This is distributed also from the circulation desk to students who request copies. Advertisements of new publications in the field of a professor's interest are sent regu- larly to him. Notice of the arrival of the first number of a periodical which is a new acquisition is sent to the professor or professors especially interested in it. A statement of the balance of the depart- mental appropriation for book purchases is sent to the head of each department at vari- ous times, and attention is called to the fact that this balance should be spent. A record book is maintained at the cir- culation desk in which titles of books which members of the faculty and students recom- mend for purchase by the library are placed. The titles listed here by the members of the faculty are not books for their departments but books of a general nature which they wish to obtain in other departments. The weekly selected lists of U.S. govern- ment documents, checked for items which have been received, are sent to those profes- sors who request them. A copy of the monthly invoice of U.S. government publications listing items avail- able to depository libraries is sent to any professor upon request. Special government publications are put aside and called to the attention of profes- sors who would be interested in them, especially to those in the departments of government and law. Duplicate books . . . are sent to the pro- fessors for their office collections, if they wish them. Duplicate copies of pamphlets, government publications, and publications of associations and organizations are sent to the professors 140 COLLEGE AND RESEARCH LIBRARIES 1 for their office, department, or laboratory collections. Reproduction of material on film through Science Service is obtained by the library for professors. Occasional meetings are held with the professors of a department on the use of the library, bibliographical procedure, and material in the library covering their field. A duplicate list of reserve books, selected by any professor, is sent to him upon request. This is a report on the books which he has requested to be set aside for reserve, indicat- ing those available, those not available, and why. A professor is notified immediately if a book on his reserve list is missing after it has been placed on reserve. On request, comprehensive bibliographies used in seminars of topical majors are checked by the public catalog and a complete report made to the professor in charge. An exhibit of the latest books received is kept in the main reading room. Occasional lectures on bibliographical pro- cedure and the use of the library are given by the librarian to special classes, at the request of the professor in charge. Interlibrary loans are made for professors without charge and also for students at the request of their professors. A collection of faculty publications is maintained. All publications and manu- script addresses of members of the faculty and administration are solicited. A collection of complete files of student publications, programs, and other ephemeral material is kept up and forms a part of the archives. The library serves as a temporary deposit place for records of all student organizations and associations for the summer and until they are needed by the students. Special exhibits on the bulletin board of pertinent books are made for each special activity of the college, such as lectures, plays, and musical programs. Special arrangement is made for student collections to be on exhibit in the library, such as the International Relations Club alcove in the main reading room. The library provides open stacks for the students. On request, a table is provided for a student within the stacks near the class of books in which he is making his research. A study room, with desks, tables, lights, and comfortable chairs, is provided for sen- iors, graduate students, and faculty mem- bers. These are assigned by card on request and, in the case of students, approved by the professor in charge of his field of concentra- tion. A desk is assigned for a definite pe- riod and this may be renewed. This service is provided to meet somewhat the lack of cubicles and conference rooms. Reserves are made for all borrowers of the library of any book which circulates and which they may wish to secure. They are notified as soon as the book is returned or is available. The Cutler Essay must be submitted by each senior as a part of his degree require- ment. A complete bibliography of the se- lected subject for this essay is prepared by a member of the library staff and placed in the reserve book room so that books and pamphlets will be easily available. The privilege of conducting classes in the library is extended to any professor who wishes to have the library resources at hand during class discussion. The Virginia Historical Index is made a special feature, not only for students and professors, but also for persons outside of the college group who come to Williamsburg for historical investigation.. All the volumes indexed are kept together in one place nearby. MARCH, 1944 141