College and Research Libraries ACRL Board of Directors BRIEF OF MINUTES January 24, 1966-2:00 p.m. Present: President Helen M. Brown; Vice President and President-Elect Ralph E. McCoy; Past President Archie L. McNeal; Directors-at-Large Thomas R. Buckman, James H. Richards, Jr.; Directors on ALA Council E . Walfred Erickson, W. Carl Jack- son, Rev. Jovian Lang, Kathryn R. Renfro, Edward B. Stanford, Robert L. Talmadge; Section Officers Carson W. Bennett, Martha L. Biggs, Andrew J. Eaton, Harriett Gen- ung, Everett T. Moore, James W. Pirie, Mary E. Schell, Lee Sutton; Executive Sec- retary George M. Bailey, and Secretary Rosemary Chamberlin. Guests included: Subsection Officers Eleanor Buist, William J. Dane, Jane Wil- son; Committee Chairmen Floyd M. Cam- mack, Morris A. Gelfand, Arthur T. Ham- lin, Frances Kennedy, Bernard Kreissman, Edmon Low, Norman E. Tanis; Editors Richard K. Gardner, Peter M. Doiron, David Kaser. Helen M. Brown presided. (Note: Individual reports of ACRL activ- ities were mailed to members of the Board and are available to ACRL members upon request. Wherever necessary, information from the reports will be added to the min- utes.) The minutes of the Board of Directors meeting as reported in CRL, September 1965, were approved. Mr. Bailey asked that proceedings of the Midwinter meetings be submitted to him before the end of Midwinter, to avoid the necessity of submitting two separate reports. The ·information from the proceed- ings is needed for Highlights, to be pub- lished in the ALA Bulletin. Proceedings should include action taken at Midwinter, schedules and plans for New York confer- ence meetings, and projected plans. Mem- bers of the Board and guests were reminded of the availability of funds from the J. Mor- ris Jones-World Book Encyclopedia-ALA Goals Award, for which applications are due two weeks after Midwinter. A sched- ule of activities to be completed prior to the Annual Conference will be sent to of- ficers of ACRL units. Appointments for 1966/ 67 should be completed prior to the conference. Requests for mailing lists and membership cards should be given to the executive secretary during Midwinter. Ralph E. McCoy, chairman of the Plan- ning and Action Committee, reported that: 1. The amendments to the ACRL Con- stitution, to be brought before the member- ship for the second time at the New York meeting, will be published in the May issue of CRL. 2. The committee expressed the need to continue the Ad Hoc Committee on Re- search as a permanent committee to keep the Association informed on the various federal government proposals involving in- formation systems, including but not lim- ited to the COSATI task force proposal. It was agreed that, after receiving advice on the nature of the assignment from the Com- mittee on Research, a recommendation for continuance would be made to the Board of Directors. 3. Miss Brown had informed the commit- tee of the loss of one ACRL councilor un- der ALA's biennial reapportionment, re- ducing the number of councilors to seven. 4. The committee members agreed to retain the non-voting status of councilors on the ACRL Board who are elected by the entire ALA membership, although nominat- ed by the division. 5. Only personal members of ALA should be permitted to vote jn ALA elections. A resolution to this effect will be sent to the ALA committee which is investigat- ing voting privileges. This was approved by the Board at its meeting on January 25. 6. Minor changes were made in the statement on "Services to Library Users," prepared by the ACRL Committee on Li- brary Services. The committee recom- mended adoption of the statement. 7. The committee members expressed concern that ACRL members should be bet- ter informed of pertinent federal legisla- tion. Miss Brown reported her plans for an information session, dealing with the High- er Education Act, at the New York Confer- ence. It was recommended that the Board approve the proposal made at the ALA Legislation Committee meeting on January 23-"that the ALA Bulletin publish in a prominent location a periodic letter to mem- bers from the ALA Washington Office ( sim- I 147 148 I College & Research Libraries • March, 1966 ilar in format to the letter from Mr. Clift), carrying late advice to librarians on how they might take advantage of new federal legislation, giving dates, procedures, sources of forms, etc. 8. A concern of several members about off-campus library service and a suggestion that a forum or round table be established to discuss university library extension work, was referred to the University Libraries Sec- tion for discussion. Edmon Low, chairman of the Advisory Committee to the President on Federal Legislation, reported on recent legislation. It is expected that a supplemental appropri- ation will be requested for the Higher Edu- cation Act of 1965, Title II A and B, but nothing for II C. If money is appropriated, it would have to be used during the current fiscal year. Librarians should be prepared for the use of funds if they become avail- able. During Midwinter, the ALA Commit- tee on Legislation held a workshop meeting to discuss the role of divisional commiftees. The Board approved the proposal to en- large the Audio-Visual Committee to twelve members, to emphasize problems of small college and junior college libraries. Bernard Rink, a junior college librarian, is now act- ing as chairman. Archie L. McNeal, chairman of the Budg- et Committee, stated that budget requests should be submitted to Mr. Bailey during Midwinter and should include a statement of justification. The ACRL Gra.nts Committee received a special grant of $25,000 from the United States Steel Foundation for the support of emerging institutions in the South. Arthur Hamlin, chairman, noted that the principal problem of the committee members would be to plan a program in relation to the availability of federal funds. Miss Brown commended Mr. Hamlin for the excellent work of his committee. The committee gives special attention to requests for funds to support cooperative projects. Bernard Kreissman, reporting for the Committee on Library Surveys, noted that the ACRL list of surveyors omits the names of many capable surveyors, and includes names of persons whom the committee would not recommend. The committee is trying to develop a proposal whereby a highly qualified surveyor might take along an inexperienced librarian to train him in survey techniques. Thus, capable librarians would become knowledgeable surveyors. Maurice Tauber, chairman of the commit- tee, reported other activities at the J anu- ary 25 meeting of the Board, including the publication, in the Spring of 1966, of the papers of the Columbia Conference on Li- brary Surveys, held in June 1965; publica- 1 tion of a manual on library surveys; com- pilation of a bibliography of academic li- brary surveys; and consideration of the ALA Statement of Surveys, which seemed satis- factory. It might be desirable to correlate the list of consultants used by ACRL and LAD. The Local Arrangements Committee for the New York Conference has been help- ing the College Libraries Section locate a site for its Preconference on Non-Western Resources. Queens College will act as host for the Section's conference meeting. The ACRL booth is being planned as an active service center for visiting college and uni- versity librarians. Morris Gelfand is resign- ing as chairman of the committee because of overseas assignments and will be replaced by Bernard Kreissman. Frances Kennedy reported an ACRL membership of 10,126 as of December 31, 1965. Ralph Hopp, representative from the University Libraries Section, had mailed an -~' excellent letter to head librarians who were not ALA members. Figures for section mem- bership were distributed. A second draft of the guidelines for ex- tension library services is being developed with the help of Walfred Erickson and should be completed before the Annual Conference. The report of the American Association of Junior Colleges- ALA Committee on Jun- 1 ior College Libraries, resulting from its metting in May 1965, was issued late in 1965. A press release has been issued, not- ing the committee's recommendations for action, and was distributed to the Board in Detroit. Representatives of ACRL will at- tend the AAJC conference in St. Louis, February 28-March 4. ACRL Representatives have been ap- pointed to the Association of American Col- leges-ACRL Committee on College Li- braries. A meeting of the joint committee is planned for the spring. Mr. Bailey reported on his attendance at the convention of AAC in Philadelphia, January 11-12, when he distributed information about ALA to col- lege administrators and met with the AAC Commission on Liberal Learning. He was assisted by James Govan, Swarthmore Col- lege, and Warren Owens, Temple Univer- sity. ACRL has been elected to honorary membership in the Association of American Colleges. The Editorial Board of CHOICE: Books for College Libraries agreed to drop the subtitle from the publication, which will henceforth be known as CHOICE. Subscrip- tions continue to increase. Volume 2 in- cluded 4, 729 reviews. The publication wilJ be copyrighted, beginning with the Febru- ary 1966 issue. Miss Brown expressed ap- preciation, on behalf of the ACRL Board, for the excellent work which Richard Gard- ner has accomplished in establishing the book selection journal. Mr. Gardner re- signed, effective January 31, 1966. He will be succeeded by Peter Doiron, who has served as assistant editor for reviewing. The College Libraries Section's activities were given in detail in the report submitted prior to Midwinter. Martha Biggs, section chairman, had reported that the Ad Hoc Committee on Community Use of Academic Libraries has been analyzing the results of a questionnaire sent to academic libraries. These results will be reported in the Sec- tion's conference program. The Committee on Non-Western Studies will hold its pre- conference at Douglas College, Rutgers Uni- versity. James W. Pirie, chairman of the Junior College Libraries Section, distributed a re- port of activities. He has been appointed editor of the Junior College Book List and is resigning as chairman of the section. He reviewed the plans for completion of the book list. Harriett Genung, chairman-elect of the section, will become chairman for the remainder of the year, as well as 1966/67. Helen Brown read her report as Presi- dent of ACRL, noting her "pleasur.e and sat- isfaction in being a member of this active and constructive professional association." She expressed appreciation for the willing- ness of busy members to work on commit- tees and the support received from the ACRL office. A brief review of programs of concern to ACRL included academic library needs only partially supported by foundation and federal funds. The ACRL program in New York "will be designed to ACRL Board of Directors I 149 give practical information to librarians on how to take advantage of the library pro- visions of the Higher Education Act of 1965. The speakers will review the Act from the standpoint of library administration, of reference services, of technical services, and of library education. Their papers, hopeful- ly to be published in College & Research Libraries will form in effect a valuable man- ual. Other divisions of ALA have been in- vited to join ACRL in sponsoring the pro- gram, including LAD, LED, RSD, and RTSD." The work on standards by the AAJC-ALA Committee on Junior College Libraries and the ACRL Standards Commit- tee should result in an acceptable document. Other activities noted included the work of the Grants Committee and the future of that program, the development of a list of quali- fied library consultants, and the Preconfer- ence on Non-Western Resources. Finally, Miss Brown again expressed appreciation to Richard Gardner for his contribution to the establishment of CHOICE, our regret in re- gard to his resignation, and the wish for his improved health and success. The meeting was adjourned at 3:45p.m. BRIEF OF MINUTES January 25, 1966-8:30 p.m. Present: President Helen M. Brown, Vice President and President-Elect Ralph E. Mc- Coy, Past President Archie L. McNeal; Di- rectors-at-Large Thomas R. Buckman, James H. Richards, Jr.; Directors on ALA Council E. Walfred Erickson, Elliott Hardaway, W. Carl Jackson, Mrs. Frances B. Jenkins, Rev. Jovian Lang, Kathryn R. Renfro, Ed- ward B. Stanford, and Robert L. Talmadge; Section Officers Martha L. Biggs, John M. Dawson, Andrew J. Eaton, Harriett Genung, James Humphry, III, Everett T. Moore, Mary E. Schell, Lee Sutton; Executive Sec- retary George M. Bailey, and Secretary Rosemary Chamberlin. Guests included Subsection Officers Flem- ing Bennett, William J. Dane, Jane Wilson; Committee Chairmen Floyd M. Cammack, Mrs. Patricia B. Knapp, Norman E. Tanis, Maurice F. Tauber, R. Kent Wood; Editor David Kaser; Forrest Carhart, Mrs. Judith Krug, Harald Ostvold, and Dorothy Strouse. Helen M. Brown presided. Members of the Board and guests intro- duced themselves. Maurice F. Tauber, chairman of the Ad Hoc Committee on Research, reported on 150 I College & Research Libraries • March, 1966 matters discussed by the committee, includ- ing the issuance of the COSATI report, "Recommendations for National Document Handling Systems in Science and Technol- ogy," and the future meeting of the com- mittee to discuss the report; areas of re- search involving the committee; legislation affecting research; funds and personnel available for research; and developments relating to academic and research libraries, such as the establishment of the Education- al Research Information Center (ERIC) in the U.S. Office of Education. The commit- tee plans to draft a status report and offer suggestions for a national program. Miss Dorothy Strouse attended the Board meeting as a representative of PLA to con- sider the revised statement of PLA stan- dards. A second draft will be mailed to con- cerned ACRL members early in April, re- questing comments, and a final revision should be ready for the New York meeting. Comments on the revision should be sent to Miss Louise Hazelton, Director of the Standards Revision Project, 136 Warren Street, Concord, New Hampshire. ACRL Board members commented that the revised document would be helpful and timely. Norman Tanis, chairman of the ACRL Stan- dards Committee, had been asked to look at the document and was especially pleased with the emphasis on cooperation. The statement of "Service to Library Users," recommended by the Planning and Action Committee for adoption, was ap- proved by the Board, with two changes. Physical facilities should include "listening facilities." Under the same heading, studies or carrels should be available for "students." These two additions will be made in the statement which will be published in CRL. The National Library Week Committee is emphasizing junior college development and is planning a brochure for distribution to junior colleges during National Library Week, according to R. Kent Wood, chair- man. Floyd Cammack reported that the Publi- cations Committee accepted the report of the ACRL Publications Officer. Noting that there had been a 100 per cent increase in the ACRL membership during the past eight years, with 25 per cent reduction in headquarters staff, the committee recom- mended an increase in headquarters staff. The editorial and production staff were com- mended. The committee noted approval of the new design of CRL, started in 1965; voted to retain subscriptions to CRL, as did the Planning and Action Committee; voted to authorize the investigation of publication of an anthology of CRL articles. Maurice Tauber is working on the anthology. Finally. the committee voted to authorize CRL to begin publication, as soon as possible, of a trial series of monthly news supplements, thus separating the two types of information service: ( 1) a scholarly journal, and ( 2) rapid news dissemination. The ACRL News, a supplement to CRL, would be sent free to members and financed from the present budget. News items would be indexed in CRL as before, possibly in greater depth. The ACRL Board approved the supplemen- tary publication in principle, subject to ad- ditional clarification. The Publications Com- mittee recommended the reappointment of David Kaser as editor of CRL, of Mrs. Mar- garet Toth as editor of the Microcard Series, and the appointment of David Heron as edi- tor of the Monograph Series. Appointments are for three years, beginning July 1966. Editors are responsible for the appointment of Editorial Boards for the same period. The Planning and Action Committee also discussed the CRL subscriptions and voted to retain them to permit wider circulation of the journal. Circulation should not be tied to membership, which carries other rewards and privileges, as well as responsibilities. However, this would not preclude an in- crease in subscription price, if recommended by the Publications Committee. A "Summary of a Proposed Study for De- termining the Requirements of College Li- brary Patrons, and Relating These Require- ments to the Acquisition Process," was dis- tributed to members of the Board. An ex- planation of the proposal was made by For- rest F. Carhart, Director of the Office of Research and Development, and Mrs. Judith Krug, research analyst in the office. The prospect that academic libraries will face a large increase in book funds under the Higher Education Act of 1965 suggests a need for guidelines to assist librarians in making acquisitions decisions. The proposed study would be conducted by a private re- search firm, Human Sciences Research, un- der the direction of the ALA Office, and financed by the National Science Founda- tion. An advisory board of qualified mem- hers of the supporting divisions would be formed. The study would determine how present acquisitions decisions are made and suggest improvements in policies and prac- tices. After some discussion, the Board voted to refer the proposal to the ACRL Ad Hoc Committee on Research for a decision. James Humphry, III, chairman of the Subject Specialists Section, reported on the proposal to change the status of the Sec- tion to a division of ALA, noting the in- crease in membership and the possibilities of affording the subject specialists a more congenial place within the ALA framework. The matter will be explored by the section officers before the Annual Conference. At the present time, the Section favors co- sponsorship of a Subsection conference pro- gram of interest to all members of the Sec- tion, as will be the case in New York. Miss Brown introduced Mr. Humphry as a candidate for the office of Vice President and President-Elect of ACRL. Harald Ost- vold was introduced as the other candidate. A list of candidates for all ACRL offices was distributed to the Board members and will be published in CRL. The University Libraries Section had sub- mitted reports of activities before and dur- ing Midwinter. The Committee on Academic Status is continuing its investigation of top- ics concerned with academic status. Two more papers have been published in CRL. In the Fall of 1965, Miss Brown had ap- pointed an Ad Hoc Committee on Relations with ARL, under the chairmanship of Ever- ett Moore. In his written report, Mr. Moore noted that James Skipper, a member of the committee, had suggested establishing in- formational contact between the two orga- nizations. More direct and effective co- operation was desirable on such activities as relations with COSATI and implementation of ideas for bibliographical programs. The committee members recommended that the executive secretary of each organization should be invited to attend the meetings of the other Board. The report of the Midwinter PEBCO meetings was distributed to members of the Board. Archie MeN eal, PEBCO repre- sentative, noted the emphasis on relations with other organizations and the fact that ACRL was responsible for two of four new activities during the past year. He also noted the need for an evaluation of ACRL Board of Directors I 151 current library practices by the ALA Office of Research and Development. Finally, the passage of the Higher Education Act needs to be supported by appropriations. Mr. McCoy reported that the Planning and Action Committee: 1. Recommended approval of the petition of the Missouri Association of College and Research Libraries for chapter status. This was approved by the Board. 2. Recommended endorsement of a pro- posal of the American Association of State Libraries for an analysis and coordination of library standards for all types of li- braries. The proposal, received from Maryan E. Reynolds, president of ASL, was read to the Board, which approved the principle. 3. Voted to submit the proposal for an ALA division on library automation to the Board for information without recommenda- tion. A letter from Hannis S. Smith, chair- man of the ALA Committee on Organiza- tion, was read to the Board: "A petition signed by more than five hundred members of the Association has been presented which proposes the creation of a new division in the Association which will be responsible for the Association's concern with the auto- mation of , any and all library activities. This proposal is now under consideration and study by our committee. While there appears to be no doubt but that the sub- ject-automation-is a matter of grave con- cern to the entire association, there seems to be a wide variation in opinion of how this can be handled in the structure of the Association. Since this impinges upon the interests of all divisions, and is by implica- tion in the field of responsibility statements now dispersed among several divisions, our committee is requesting that each division Board give this matter some serious thought and communicate your thinking to us as soon as possible, but certainly in time for the committee's meetings in New York." In- formation was attached to the petition. The Board approved the appointment of a com- mittee to inform the Board members about this matter. Information about the proposed division will be sent to members of the Board, giving the names of committee mem- bers to whom comments might be made. (NoTE: It was later learned that COO had desired a recommendation from the ACRL Board for the COO meeting on Thursday, during Midwinter. As a result, the ACRL 152 I College & Research Libraries • March, 1966 officers agreed to state that the Board had seen no objection to the establishment of a new division, as recommended by COO. The new division was approved by the ALA Council on Thursday, January 27, under the title, "Information Science and Automation Division.") A statement on preliminary planning for the administration of Title IIA of the Higher Education Act of 1965 was read by Miss Brown, including prospects for funds and preliminary and unofficial information for basic grants, applications from "com- binations of institutions," supplemental grants, and special purpose grants. The in- formation will be published in CRL in clari- fied form. Robert Talmadge, chairman of the LAD Statistics Committee for College and Uni- versity Libraries, reported the extensive re- organization of the U.S. Office of Educa- SPECIAL LIBRARY SERVICES . (Continued from page 199) library is somewhat more limited than it has been proclaimed to be, a more impor- tant implication is that there is widespread lack of understanding or, at least, consensus among faculty and staff about what a li- brary can and should contribute to the college-indeed, about what a library is.3 Unlike the training of high school teachers and administrators, the training of college faculty and administrators does not ordinarily include courses deal- ing with education on the college level. There is ordinarily no opportunity pro- vided in the training of college faculty and administrators, therefore, to equip them to teach students to find and use multiple sources, or, indeed, to de- termine whether this is desirable. Nor is there opportunity provided to study ways in which teaching methods might fulfill these educational goals by using special library services and techniques as aids in these teaching methods. The objectives of the study did not include the setting forth of a blueprint which college librarians might follow in a Ibid., p. 93. tion. Frank Schick has been transferred to the National Center for Educational Sta- tistics. With this upheaval, a distribution of the questionnaires for statistics collec- tion was delayed by four months. The fu- ture appears uncertain. USOE hopes to con- solidate the questionnaires sent to academic institutions to include library data. How- ever, ALA could get the data from USOE and publish it separately, if desired. The 1964/ 65 Statistics will appear as in the past, however. A statistics conference is scheduled for June 1-3, 1966 (the dates were changed after the A CRL Board meeting) and will include approximately one hundred partici- pants. The purpose is to determine what USOE wants from librarians and what the latter expects from USOE. The Handbook of Library Statistics should be published by April 1966. The meeting was adjourned at 11:40 p.m. acting upon its conclusions and implica- tions. One factor, however, appeared to the writer, as a subjective response, to be perhaps the major determinant of the future successful application of special library services and techniques to the college library in further experimenta- tion: the attitude of college librarians toward the service program. In order to determine exactly what educational goals are desirable and how they are best fulfilled, librarians, faculty, and administrators must be willing to divest themselves of preconceived ideas of what each "should" do and explore their roles on the basis of faculty and student need. The mere initiation of such discussions will be difficult and their outcome will undoubtedly indicate at least some change from present practice, bringing into play natural human re- sistance to change. It appeared to the writer, therefore, that the future service program in college libraries, whether or not special library services and tech- niques are ultimately applied, may well be a measure of the maturity of college librarians. • • ·,