STS College Science Librarians Discussion Group   [Conference Report]

  	
  	
  	
  


	Issues in Science and Technology Librarianship  	Summer 1999  


	DOI:10.5062/F4BC3WHM


  

Conference Reports
     STS College Science Librarians Discussion Group
      Rocco Piccinino
  Smith College
rpiccini@library.smith.edu    Kathleen Kenny
  Bowdoin College
kkenny@polar.bowdoin.edu  

  

Selecting Full-Text Subscriptions    This session focused on the complicated process of selecting electronic full-text  subscriptions, many of which are useful for college libraries, but difficult to  afford. Tim Klassen, Science Librarian, Weselyan University (Conn.) and Jennie  Devaery, Science Librarian, Kenyon College, made brief presentations on their  experiences in acquiring key electronic resources, either on their own or by  working within consortia to achieve the best outcome. 

    Tim Klassen explained how he worked with faculty and his library director to obtain  a subscription to SciFinder Scholar in order to improve access to chemical  information across campus, and particularly to strengthen support for graduate  level programs. By canceling duplicate formats and under-used sources, enough  funding became available to purchase a subscription to this new service. Since its  introduction on campus, SciFinder Scholar has proven to be popular, and, as a  result, an enhanced user access license is needed to meet demand for use. Tim  emphasized that having dependable and timely usage reports was crucial in  documenting need and enlisting support for the purchase of an additional user  license. Tim suggested that in other circumstances STN Easy might be an  appropriate alternative to SciFinder Scholar. 

    Tim also told about his experience in working with a library consortium to purchase  access to Inspec. After IEE withdrew Inspec from First Search, and the price for a  subscription for a single institution increased significantly, Tim sought to obtain  a more affordable price by working with the CTW (Connecticut College, Trinity  College, Weseleyan University) Consortium and with the Oberlin Group, an  affiliation of 76 liberal arts colleges. He described his method of coordinating  negotiations among the interested libraries and two vendors. In the end there were  enough subscriber libraries to arrive at an acceptable subscription price. He  noted that the needs of small colleges are not always factored into vendor database  pricing and licensing proposals. Tim concluded with the observation that "patience  is a virtue" in the negotiation process. 

    Jennie Duvernay explained how Kenyon College has used its membership in three  different consortia to obtain licenses to various resources. She discussed the  process of OhioLINK's selection of Web of Science. She went on to describe  Kenyon's acquisition of Institute of Physics journals through the Oberlin Group and  her efforts to license MathSciNet when it seemed that no consortial agreement was  likely. 

    Though sometimes complex, this scheme of multiple consortia seems to work well for  Kenyon. Formal consortia provide support for member libraries, especially staff  who specialize in negotiating licenses. On the other hand, member libraries have  to compromise on the choice of products. Less formal arrangements sometimes allow  for speedy agreement on a chosen resource, but someone must take the lead in  achieving agreement within the group, and for negotiating the license. 

    A lively question and answer session and wide-ranging discussion followed the  presentations. Some of the issues explored further include: the difficulty of  finding sufficient funding to pay for high-priced database services when canceling  other formats is not an option; the complications and obligations of license  agreements; the need to have informal consortia, such as the Oberlin Group, to  incorporate formally in order to strengthen their position with vendors;  the fact  that many vendors are still developing pricing structures and often do not present  viable pricing and licensing options geared for small liberal arts colleges; and  strategies to obtain and maintain good rapport with colleagues in non-science areas  given high cost of science databases. 

    At the session closing, several of the twenty-five who attended the discussion  group meeting adjourned to the French Quarter and had a wonderful jazz lunch at Mr.  B's Bistro. 

    

  

  
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