TN 420-47-02 1 September 1991 BISON ~IATt UNIVERSIIY OF NEW YORK AT BUFFAU.J SEP 1 f) 1991 DOCUMENTS DEPOSITORY INSTALLATIONliBRARY om RECYCLING GUIDE US Army Engineering and Housing Support Center 1 September 1991 ******************************************* * As part of our commitment to preserving * * ·our earth's environment, this document * * has been printed on recycled paper. * ******************************************* TN 420-47-02 1 Septenber 1991 FOREWORD Today•s Army finds itself in the same environmental dilemma as the rest of America, struggling to dispose of its solid wastes in an environmentally sound, yet economical, way. By the year 2000, total u.s. tonnage is expected to be two and a half times greater annually than that generated in 1960. At the same time, it is believed that the solid waste landfills will only be able to accept 50 percent of the waste. Well before that time, eight states will have completely exhausted their landfills and will be forced to employ alternate methods of treatment and disposal. Since Army installations are an integral part of a civilian community, we have the same solid waste collection and disposal problems and must comply with the same environmental laws as they. Comprehensive waste recycling programs are mandatory in some civilian communities and at most military installations. Increasingly stringent legislation imposes further restrictions on local disposal options. Recycling programs are a joint installation effort, crossing all organizational boundaries: Personnel and Community Affairs (DPCA), Engineering and Housing (DEH), Defense Reutilization and Marketing Office (DRMO), Resource Management (RMO), tenant organizations, troop units, and occupants in military housing. This guide was prepared to assist installations in the development and management of their own recycling programs. Each installation can tailor a recycling program to fit its own specific situation. There are discussions on methods of collection, equipment and containers, handling and processing facilities, personnel requirements, use of contracting, regulatory compliance, publicity and public relations, marketing and economic analyses. Specifically excluded are hazardous and toxic wastes. By devising innovative waste stream reduction methods, maximizing recycling, and aggressively marketing their recyclables, installations can and must significantly reduce their waste stream volumes. ~::~~ Director us Army Engineering and Housing Support Center ; TN 420-47-02 1 September 1991 i i TN 420-47-02 1 Septenber 1991 ACDIOWLBDGBIIBIITS A special thanks to the Recycling Program Managers at the following Agencies/Military Installations for their cooperation and contributions to the U.S. Army Engineering and Housing Support Center's "Installation Recycling Guide." Environmental Protection Agency -Washington, D.C. Department of Defense (DASO) -Falls Church, Virginia ~eadquarters, Air Force Engineering & Services Center - Tyndall AFB, Florida Headquarters, Military Airlift Command -Scott AFB, Illinois Headquarters, u.s. Forces Command -Fort McPherson, Georgia Naval Air Station -Pensacola, Florida Elgin Air Force Base, Florida Fort Belvoir, Virginia Fort Benning, Georgia Fort Lewis, Washington Fort Monmouth, New Jersey City of St. Petersburg, Florida City of Seattle, Washington iii TN 420-47-02 1 September 1991 TN 420-47-02 1 September 1991 INSTALLATION RECYCLING GUIDE Summary. The Installation Recycling Guide supports the Army • s policy to prevent pollution, reduce waste, and conserve natural resources. It is intended for use by Army installation commander designated agenciesjactivities such as Directorates of Engineering and Housing (DEHs), Directorates of Logistics (DOLs), and Personnel and Community Affairs (DPCA). Providing guidance on efficiently developing and managing installation recycling programs, the guide covers a wide variety of topics to include establishing goals and objectives, methods of collection, necessary equipment and containers, handling and processing facilities, personnel and training requirements, use of contracting, regulatory compliance, However, the mechanics public relations, marketing and economic initiation, and procurement of recyclables. analyses, program Applicability. This guide applies to all Army installations regardless of size, location, or command. by which its concepts are applied may vary from one installation to the next, depending on the size of the installation, the agency/activity selected to operate the program, programs already in place, and contractor availability and requirements. suggested Improvements. The proponent agency of this guide is the u.s. Army Engineering and Housing Support Center. Users are invited to send comments and suggested improvements on DA Form 2028, Recommended Changes to Publications and Blank Forms, directly to the u.s. Army Engineering and Housing Support Center (CEHSC-A), Ft. Belvoir, VA 22060-5516. v TN 420-47-02 1 September 1991 TN 420-47-02 1 September 1991 TABLE OF CONTENTS Page Foreword . . . . . . . . . . . . . . . . . . . . . . . . . . i Acknowledgements .......................iii Summary . . . . . . . v Table of Contents . . . . . . . . . . . . . . . • vii List of Figures . . . . . . . ix List of Tables . . . . . . . . . . . . . . . . . . . . . . . ix Chapter one -Framework for Recycling 1.1 Introduction • • • • • . • . . • • . • • • • • 1 1.2 Recycling Program Goals • • . . . • • . • • • 1 1.3 Program Objective • • • • • • . • • . • • . . • • . • 2 1.4 Policy and Regulations. . • • • • • . • • • • • • • • • 4 1.5 Qualifying Waste Recycling Program (QWRP) .••.•••• 5 1.5.1 Accumulation of Proceeds. • •••.••.••••••• 6 1.5.2 Distribution of Proceeds from Recycling • • • . • • • • 6 1.6 Key Players and Their Roles . . . • . • • . . • • • • 7 Chapter Two -Program Planning and Evaluation 2.1 Organizing the Planning Effort • • . . • • . • . • 11 2.1.1 Establishing the Planning Committee • • . 12 2.2 surveying the Army Community • • • • • • . • • • • 12 2.2.1 Defining Local Issues and Problems • • . • . • • • • • 13 2.2.2 Market Assessment for Recyclables . • . • • • • • • • 13 2.2.3 Survey of Recyclable Materials.••••••.••••• 14 2.3 Establishing Goals and Objectives • . • . . • . • • . 18 2.3.1 Developing Program options. • • • . . . . . . . . . . . 18 2.3.2 Evaluating Program Options. • • • • • • . . • • • • • . 18 2.3.3 Assessing Management Options ••••••••••..•• 21 2.3.4 Assessment of Program Opportunities and Risks.•••••22 2.3.5 Relating the Plan to Recycling Goals and Objectives • • 23 2.3.6 Designing Program Alternatives • . . • . . . . • • . • 23 2.4 Economic Analysis of Alternatives•.•..•••••..23 2.4.1 Cost Estimates of Alternatives. • . • • . • • • • • • • 24 2.4.2 Computation of Potential Revenues of Alternatives •••25 2.4.3 Comparison of Costs and Revenues of Alternatives. • • • 25 2.5 Non-Economic Considerations • • • . . • • • • • • . • 26 2.6 Prioritization of Program Options • . • • • . • • • • 28 2.6.1 Development of the Recycling Plan. • . • • . . • • • . 28 2.6.2 Development of an Implementation Schedule . • • • . • 29 vii TN 420-47-02 1 September 1991 Paqe Chapter Three -Proqram Orqanization and Promotion 3.1 Organizing and Promoting a QWRP • • • • • • • • • 31 3.2 Commander's Responsibilities • • • • • • . . • • • 31 3.3 Roles of the Recycling Advisory Committee (RAC) • . • 32 3.4 Program Manager's Responsibilities • • • • • • • • 32 3.4.1 Developing Operating Procedures and Instructions • • • 32 3.4.2 Confirming Initial Market Agreements • • • • • • • • • 33 3.4.3 Acquiring Buildings and Equipment • • • • • • • • • • 33 3.4.4 Hiring and Training Additional staff • • . . . • • • • 35 3.4.5 Establishing a Recordkeeping System • . • . • • . • • 36 3.4.6 Implementation and Collection Schedules . • • • . • • 36 3.4.7 Promoting the Recycling Program . • • . • • • 37 3.4.8 Getting Community Involvement . • . . . • . . • • 37 3.4.9 Enlisting Command Support . • • . • . . . . • • • • . 38 3.5 Public Relations and Personnel ••.•....••.• 38 3.5.1 Publicity and Advertising •••.....•.•..•• 39 3.6 Acquiring Funding Resources • • • . • . • . . . • • . 40 3.7 Contracting Recycling Program Operations .••.••. 43 Chapter Four -Proqram Initiation and Development 4.1 Program Operation and Administration . • . • • • . 45 4.2 Proceeds from Recyclables . • • • • . • • • • 45 4.3 Training . • • . . . • . . . . • . . . . • 46 4.4 Public Awareness • . . . . . • . . . . • • • . 47 4.5 Program Evaluation . . . . . . . . • • . . • . 48 4.6 Sale of Recyclables • . . . . • • . . • . . • 48 4.7 Participation Strategy.••..••••.••..· .•• 49 4.8 Voluntary Program • • . . • . . . • • • . . • • . . . 49 Chapter Five -Procurement of Recyclables 5.1 Role of Army Installation . . . . . . . . . . • • 51 5.2 Procurement Practices . . . . • . . • . . . . . • • • 52 Appendix A Public Law 97-214, Amendment 2577 .....•.....•.. A-1 Appendix B State Composting Contacts • . • . . . • • . • . . • • • • . . B-1 Appendix c State Recycling Contacts • • . . • • • . . • . . • • • . . • C-1 Appendix D Industry Trade Associations . . . • • . . . . . . . . • . . • D-1 Appendix E Sample Position Descriptions . . . . . . • . . . • . . • . . E-1 viii TN 420-47-021 Septenber 1991 Page Appendix F • • . • . . • • . • . . F-1Sample DRMS Form 1427 • • . . . . . . Appendix G Sample Resource Recovery Tracking Chart and DD Form 1348-1 . G-1 Appendix B • . • • . . . . • . . • . H-1 Sample Performance Work Statement • Appendix I • . . • . . . . . . . • I-1 Descriptions of Recyclable Materials Appendix J . . . . . . . J-1List of Acronyms • • • • • . . . . . . . . . • LIST OF FIGURES Page Chapter one • • 8 Figure 1-1. Developing a QWRP Chapter Two . . • • . . . • 11 Figure 2-1. The Planning Process • Figure 2-2. Sample Economic Feasibility Worksheet 27 LIST OF TABLES Chapter One Table 1-1. Composition of Municipal Solid waste ...•..• 4 Chapter Two Table 2-1. Location of Recyclables . . . . . . . 17 Table 2-2. Organizational Advantages . . . . . . . • . . . • 22 Table 2-3. Recycling Implementation Plan . . • . . . . • 29 ix TN 420-47-02 1 September 1991 TN 420·47·021 Septedler 1991 Chapter One FRAMEWORK FOR RECYCLING 1.1 INTRODUCTION In an effort to prevent pollution, reduce the waste stream and conserve natural resources, Congress enacted significant legislation governing the sale of recyclable materials with the Military Construction Codification Act (P.L. 97-214) (see Appendix A) • The provisions of the Act expand the scope of recyclable materials and provide increased incentives for recycling programs at Army installations. AR 200-1, Environmental Protection and Enhancement (updated May 1991) , which concerns the division of revenues and AR 420-47 , Solid and Hazardous Waste Management, contain implementing guidance. The Military Construction Codification Act (effective 1 October 1982) established the basis for policies and regulations. The legislation provides installations incentives to undertake recycling programs. For example, the rules stipulate that all proceeds generated by sales of recycled materials through the Defense Reutilization and Marketing Service (DRMS) will be returned to installations with established Qualifying Waste Recycling Programs (QWRPs). The Act also ends the requirement for the military to report to Congress annually on the operation of their recycling programs. Prior to passage of the Act, an activity generating recyclable materials could spend only $50, 000 per year from the sale of recyclable materials on environmental improvement and energy conservation projects. Now, a generating activity, by establishing a QWRP, is not subject to the same spending limitations. 1.2 RECYCLING PROGRAM GOALS Installation Commanders with established QWRPs may not initially realize a profit from recycling and may, therefore, choose to integrate the cost of the recycling program into the solid waste disposal system. The Army's position on the recycling program is to prevent pollution, reduce waste and conserve natural resources. The program goal is to divert material destined for incineration or 1 TN 420-47-02 1 September 1991 landfill disposal by reducing, reusing and recycling. New orexisting recycling programs are encouraged to expand or integratewith a regional recycling infrastructure encompassing othermilitary branch installations, local, county or state recyclingprograms and a host nation. Solid waste recycling approaches include a variety of options, suchas family housing curbside collection, convenient drop-off/buy-backlocations, office recycling and recovery of recyclable material athigh volume areas. Composting is an additional avenue for reducingthe solid waste stream. Program awareness and community participation from soldiers, families and civilians is essential for the success of recycling. Opportunities and potential benefits in recycling are numerous. However, in order to stimulate the growth of the recycling industry, Army recycling programs should include all recyclablematerial in the waste stream. 1.3 PROGRAM OBJECTIVEThis manual provides guidance to the installation commander and hisrepresentatives for the establishment, improvement or expansion ofa QWRP. Program objectives are defined. Detailed guidance isprovided for all activities related to the successfulimplementation of a QWRP, including program planning, evaluation,organization, implementation, operation and administration.Recycling efforts related to hazardous waste minimization and usedoil recycling are not included in the scope' of this manual and are,therefore, not discussed. In addition, composting should beconsidered when establishing a QWRP. It offers a great deal ofcost avoidance. Sources for composting information are included inAppendix B. In a memorandum dated 10 October 1989, the Secretary of Defensemandated that the Department of Defense be the Federal leader inenvironmental compliance and protection. Military installationsmust meet environmental standards, and the priority inenvironmental policy must be to integrate and budget environmentalconsideration in our activities and operations. 2 TN 420-47-02 1 September 1991 An integrated approach is vital and necessary in the planning and development of a solid waste management program. Planners at the Federal, state, and local government and private sectors usually consider a hierarchy of methods for this integrated solid waste manage~ent (ISWM) program: reduction, recycling, incineration and landfilling. Waste reduction prevents the problems associated with disposal and is generally the most favorable waste management tool. Recycling diverts wastes from incinerators and landfills and provides for the reuse of resources. Incinerating waste is next in the hierarchy; it reduces volume and can recover energy. Landfilling is the least preferred waste management method, landfills being very costly to site and maintain. The installation ISWM program may include any combination of these four methods. This manual is intended to address only one of these, recycling. Recycling can result in both economic and environmental benefits. The reduction of solid waste through recycling results in avoidance of costs associated with the collection, handling and disposal of the solid wastes. However, there are costs associated with the collection, segregation, handling, transporting and marketing of recyclables. After covering the cost of the recycling operation, net proceeds from these sales are available to the installation commander. Recycling will divert large volumes of material from incinerators and landfills and recycling is vital to the achievement of local a and national environmental goals. In addition, recycling is of meeting the national goal of 25 percent reduction in the means amount of municipal solid waste disposed of by 1992. Recycling fulfills another national and Department of Defense objective, that of environmental enhancement. Table 1-1 shows the composition of solid waste as determined in a 1988 study. Almost 75 percent of these waste materials are potentially recyclable. Reduction of these materials in the waste stream will reduce the amount of waste disposal (i.e., incineration and landfill), and conserve natural resources and energy. 3 TN 420-47-02 1 Septetmer 1991 Table 1-1. Composition of Municipal Solid Waste MUNICIPAL SOLID WASTE 1988 Products in MSW · Examples % VOL Durable Goods Appliance, Furniture, Tires, Consumer Electronics 22.2 Nondurable Goods Paper, Clothing, Plastic 34.0 Containers & Packaging Paper, Plastic, Steel, Aluminum, Wood 29.6 Food Wastes Any Food Waste 3.3 Yard Wastes Grass Clippings, Leaves, Brush 10.4 Trimmings Other Concrete, Stone, Construction Debris 0.6 Community-based recycling programs enjoy a high success rate. This does not mean that programs must start at the grass roots level, but that community involvement during the planning and development stages often results in greater participation. Family participation in community recycling increases dramatically when schools conduct a recycling awareness/education program. 1.4. POLICY AND REGULATIONS The Military Construction Codification Act (PL. 97-214}, effective 1 October 1982, defines solid waste recycling in the Department of Defense. Recyclable materials are defined as "materials that normally have been or would have been discarded and that may be reused only after undergoing some kind of physical or chemical processing. 11 The legislation also increased the incentives for participation in installation recycling programs by increasing the options for the use of sales proceeds. Section 203 of the Federal Property·-and Administrative Service Act of 1949 (40 USC 484} · governs the procedures for the sale of recyclable materials in the Army. The sale of recyclable material 4 TN 420-47-02 1 Septetrber 1991 that was purchased with appropriated funds is the responsibility of the DRMO. Army Regulation 420-47, 1 January 1984, Solid and Hazardous Waste Management, describes the responsibilities, requirements and procedures for solid waste management at Army installations. The installation solid waste recycling program is a segment of the solid waste management program and should include, at a minimum, waste management, resource recovery, recycling, and waste disposal. Army Regulation 200-1, Environmental Protection and Enhancement, 23 April 1990 (revised May 1991), covers the areas of source separation, resource recovery, and recycling. The objectives of this regulation are to promote the protection of public health and the environment and to conserve valuable material and energy resources. or expand recycling Installations are encouraged to establish programs with emphasis on waste stream reduction and closed loop recycling before offering materials for sale. Installations with no recycling program of their own are encouraged to participate in programs conducted by other military organizations or the civilian community. Taking part in intraservice, regional or local recycling programs is also encouraged. Installations which do not have a QWRP may operate recycling programs if the end result furthers resource recovery by recycling and the annual cost to the Army is no greater than that of routine waste disposal. The operation of a QWRP is not limited by this cost restriction. Army Regulation 215-1, Administration of Morale, Welfare and Recreation (MWR) Activities and Non-Appropriated Funds Instrumentalities (NAFis), also contains guidance for the involvement of NAFI activities in the recycling program. 1.5 QUALIFYING WASTE RECYCLING PROGRAM COWRP) A QWRP is established when the installation commander designates an activity (i.e., DEH, DPCA, and Directorate of Logistics (DOL)) as 5 TN 420-47-02 1 Septenber 1991 the QWRP manager which, in turn, establishes with the installation commander's approval, the following: • Procedures for segregation and collection of specifically-named materials. • A method for maintaining fiscal accountability of funds received and disbursed. • A review process for all projects funded from the proceeds of the sale of recyclable materials. (All projects must be considered as if funded by normal appropriation.) 1.5.1 Accumulation of Proceeds The Defense Logistics Agency (DLA) and the Deputy Chief of Staff, Logistics (DCS, Log) are responsible for market research and sales. They are becoming much more responsive, so if your service is poor, follow the chain up to the point where you are getting the service needed. They will return 100 percent of the proceeds to the installation. Funds are deposited into the F3875 budget clearing account and are to be segregated in the account to ensure accounting accuracy. These funds are often held at the MACOM, so if your installation budget office does not know about the funds, go to the MACOM resource management office. Using the proper fund citation on all papers is very important. Make sure everyone understands the process for generating the number (see Section 3. 6) • 1.5.2 Distribution of Proceeds from Recycling Proceeds generated through a QWRP must first be used to reimburse the costs of the recycling program. The Army Auditing Agency will outline legitimate costs sometime after May 1991. However, at this time, recycling program costs include, at a minimum, the purchase of new or replacement equipment for recycling, overhead and salary costs for personnel used solely for the recycling program. Military personnel expenses may not be reimbursed from the proceeds. After reimbursement of the recycling program, proceeds may be spent at a rate of not more than 50 percent for pollution abatement projects, energy conservation projects, occupational safety and 6 TN 420-47-021 Septenber 1991 health projects and the remainder for morale and welfare activities. Refer to the May 1991 update of AR 200-1 for distribution details or toP. L. 97-124 (see Appendix A). 1.6 KEY PLAYERS AND THEIR ROLES All of the key players have a role in the initiation and continual development of the QWRP. Figure 1-1 indicates steps that are helpful . for developing a QWRP. As the laws and regulations governing solid waste disposal and the markets for recyclable resources evolve, a review of the recycling program is recommended. a. Department of Defense (DOD) (1) Commander, Defense Reutilization and Marketing Service, (Cdr, DRMS). For the solid waste management program, the Commander, DRMS, through field Defense Reutilization and Marketing Offices, has primary DOD responsibility for the sale, donation, reutilization and disposal of DOD material. (2) Defense Reutilization and Marketing Service (DRMS). The DRMS established policy for the sale of materials from all DOD activities. The formal role and relationship of local DRMOs with host installations is established by DRMS. The DRMS generates a variety of reports on the status of recycling sales and recycling markets throughout the world. (3) Defense Reutilization and Marketing Region (DRMR). The bulk of solicitations for the sale of recyclable materials is issued by one of the four DRMRs. Regional and national contracts for the sale of recyclable products are also managed at this level. A significant portion of the market studies for installation recyclable products is likely to be generated at this level. ( 4) Defense Reutilization and Marketing Office (DRMO) • The DRMO is the local representative of DLA. With the assistance of the DRMR and the DRMS, the DRMO supports recycling programs through the following services: (a) Performs market research to provide estimates on the quantities and prices that can be obtained for recyclable materials. 7 Planning • Feasibility • Decision • lmplemenlalion • Operation Set Up CamrnHiee Meeting Set Up Mwgemenl Con1nll Objl!cllves Base Commander • ~CGmmander or Designee • OBI or Designee • MWR • DIIMO • Aa:auntlng llr Finance Olr DlnlcDs or Designee • Tenlld CGnunanden or Designee lansportlllon Squadnm or Designee • Bulltlng 11-.rw MoniiiiiS • llillcllal al Logistics Q co • Comply will! All Laws aru1 Reoulations •ldentlly~eR-.n:es • Maintin Aa:ur.lle Alccountlng Records • Review Process lor Projecl Ftmds M Eslablish I'I1Jpn Criteria and Procedures • Program ManagemenJ • Reimbursement • Contrul and Review l'nlceaes ..RIIII~a. Quantity Resoura!S Available • Non-Fenous Metals • Steel • Paper • Glass • Plastics Martcet Supply- S Revenue Estimate Ett~nomic Anal~ • Added ColiS -Time -Equipmenl Funding • MMC Account • 0 llr M Actllunt • Non-Appropriated Fund Soun:es 15 lnstallallon lllnlctive • Oeslgnale Program Manager • Set Up Accounting Procedures • Eslabllsll Review lload ., Ownee Spending • Describe Specific: Implementation Procedures • Roll-all Containers • Balers • Shredders • Magnetic Separators • Bins • Carls • Vehicles • Binding Cuttllrs I Policies and Procedures Purpose Procedure • DellniUons 1. ~Adger Paper • Logistics 2. CanltJoanJ • DRMO Role lMetals • Actllunting 4. \\IJod - . iiEI] Figure 1-1 Developing a QWRP TN 420-47-02 1 SepteQ)er 1991 (b) Provides advice on the procedures and techniques for collecting, packing, segregating, storing and transporting materials to maximize sales income. (c) Assumes accountability for materials turned in for sale. (d) Determines which materials are recyclable. (e) Conducts sales and forwards proceeds for deposit to the program account. b. Department of the Army (DA) ( 1) The Chief of Engineers (COE) . The COE exercises primary Army staff responsibility for administering, directing, planning, and monitoring the Army's solid waste management programs and has delegated the waste management program to the Assistant Chief of Engineers (ACE). ( 2) Installation Commander. The installation commander establishes an organizational structure (DEH, DPCA, DOL, DRMO) to plan, execute and monitor solid waste management programs and program and budget for the necessary funds and personnel in order to execute the programs (including tenant organizations) • The installation commander also determines the most cost-effective and efficient means of waste disposal, which may include a localjregional facility (military or civilian) for resource recovery, treatment or disposal services other than the DRMS. (3) Finance and Accounting Office (FAO). The installation FAO may receive the sale proceeds and mail a copy of the cash collection voucher to the fiscal station. The FAO should also comply with other provisions of AR 200-1. (Since the money may go through your MACOM accounting office and not be forwarded, some coordination with the FAO of both the installation and MACOM may be necessary. ) (4) u. s. Army Engineering and Housing support Center (USAEHSC). The Sanitary/Chemical Branch of the Facilities Directorate of UASEHSC will provide technical support in this subject area. 9 TN 420-47-02 1 Septentler 1991 (5) U.S. Army Community and Family Support Center (CFSC). CFSC will have program proponency and oversight for MWR recycling programs. c. Other Government Agencies. (1) Environmental Protection Agency (EPA). The EPA provides up-to-date resources and assistance for conducting recycling activities and solid waste planning. (2) state Solid Waste Agencies. These agencies provide guidance, brochures, markets, processor information and state recycling regulations (see Appendix C). (3) Local, County or Regional Solid Waste Authority Recycling Coordinators. These coordinators provide information on solid waste plans, markets, processing and solid waste disposal options (resource recovery facilities, waste-to-energy facilities, landfills). d. Industry Trade Associations, Coalitions and Institutes. These organizations provide free technical assistance on program development, infrastructure development, end market specifications and buyers of recyclable materials (see Appendix D). e. Commercial Recyclers. These merchants provide technical assistance and act as processorsjbuye~s;outlets for recyclable materials. 10 TN 420-47-02 1 Septentler 1991 Chapter Two PROGRAM PLANNING AND EVALUATION 2.1 ORGANIZING THE PLANNING EFFORT Organizing the recycling planning effort will help ensure a comprehensive treatment of potential options. The same planning and evaluation techniques are equally applicable to new programs and for changes to existing programs. Figure 2-1 shows a typical planning process for a recycling program. Recycling Planning Function Techniques Management Planning Committee Recycle Options Issues Problems Goals Objectives Preliminary Cost Estimate Community Survey Figure 2-1. The Planning Process 11 TN 420-47-02 1 September 1991 2.1.1 Establishing the Planning Committee Successful recycling planning activities will involve a variety of installation personnel. This situation lends itself to the formation of a recycling committee. Through the committee, tasks can be assigned to the appropriate staff and personnel who may be involved in the actual operation of the program. The committee will provide the forum for discussion of recycling issues and, if properly managed, will ensure an integrated, installation-wide approach to the program. Suggested participants for the recycling committee include representatives from the Directorate of Engineering and Housing (DEH), Defense Reutilization and Marketing Office, (DRMO), Directorate, Personnel and Community Activities (DPCA), Directorate, Logistics (DOL), Directorate, Resource Management (DRM), Staff Judge Advocate (SJA), Safety Office, Public Affairs Office (PAO), contracting branch, family housing and office representatives, and major military units/tenants. The DEH, DPCA, and DOL may have ultimate management responsibilities for the Qualified Waste Recycling Program. The DRM assures fiscal accountability and SJA will provide the necessary legal interpretation of the use of funds and the applicability of public laws and regulations to program components. The DEH, Energy and Environmental, DPCA and the Safety Office have a vested interest in the revenue produced from projects. The success of the planning stage needs direct input from representatives of the military units and family housing areas. 2.2 SURVEYING THE ARMY COMMUNITY The recycling committee should survey both residents and activities on the installation. The survey should determine current recycling awareness, ideas for the program, and the desire to participate in a recycling program. Committee representatives from the military and housing areas may conduct surveys on what items potential participants are willing to recycle (i.e., newsprint, glass, and cans) and the preferred methods of collection such as drop-off points versus curbside collection. This information can be used 12 TN 420·47·02 1 Septe!Rler 1991 later in both the planning process and the final decisions made by the commander. 2.2.1 Defining Local Issues and Problems Significant local issues and problems should be identified by the recycling committee prior to initiating the survey of recyclable materials and a market assessment. Some of these items will be developed from the community survey and others will result from legal, economic, safety and environmental requirements. The identification of local issues and problems is essential to the establishment of local goals and objectives. Committee members should be realistic about local situations. Some examples of local issues are: • Commander is opposed to mandatory recycling in family housing • DRMO is not supportive of expanding marketing • Same type of recycling failed 5 years ago • DEH refuse operations are contracted • Local handicap/civic groups are already collecting the high return items on the installation • County regulations • Lack of labor available for collection • Small/large housing area • Near capacity landfill • Shop supervisors think it is a waste of timejreduces their production • Military commanders do not enforce "cleanup" of fired brass • Lack of local markets for particular items such as plastic. • Lack of storage facilities The task of the recycling committee is to sort through these issues and to define the problems that will be addressed by the recycling program. 2.2.2 Market Assessment for Recyclables Understanding post-consumer materials markets is one of the most important elements of developing a recycling program. An initial assessment must be done to determine what types of markets are 13 TN 420-47-02 1 Septenber 1991 available for each of the identified recyclables. The market assessment should address the major, significant aspects of the demand for various materials, including price per quantity, quality standards for materials, processing requirements, packaging and contractual options. The first step is to identify local markets. If local markets are not satisfactory or are non-existent, move on to identify regional, national or even international markets. Remember, an increased price for a commodity allows for increased shipping and transportation, if necessary. Also remember to explore future markets that may develop for recyclable materials either locally or regionally. Find out from potential buyers what standards they have for the materials they purchase. It is important to be able to meet these standards on a regular basis to ensure that loads of recyclables that have been collected and segregated will not be rejected by the purchaser. The information developed on potential recyclable materials and generation rates must be taken to the local DRMO, which will determine the market value and market stability for the waste products. This marketing information can be used to force the DRMO to sell to the highest bidder. DRMOs are mandated through operating instructions to furnish generating activities data on materials having definite local markets. When no local markets can be determined, DRMOs are required to request assistance from their respective regional offices in identifying other potential markets. 2.2.3 survey of Recyclable Materials Start with a quick survey of the marketability of a material. Then the survey of those materials that are available to you on the installation. The survey of recyclable materials involves both identification of materials and estimating the amount of material that is generated and the proportion that can reasonably be recovered for recycling. Recycling industry representatives provide free technical and infrastructure development information (videos, literature, market specifications) that are essential in the survey of recyclable materials (see Appendix D). Recyclable materials are largely those items removed from the waste stream or 14 TN 420-47-02 1 September 1991 "materials" that normally have been or would have been discarded (i.e., scrap and waste) and that may be reused only after undergoing some kind of physical or chemical processing. Very lucrative recyclable materials are non-ferrous scrap metals. Materials which do not qualify for consideration in installation recycling programs include: • Precious metal-bearing (platinum, gold and silver) scrap (e.g., used film, hypo solution, precious metal electroplating solutions, and solder with precious metal content). • Ships, planes, weapons or any discarded materials which must undergo demilitarization or reutilization prior to sale • Property disposed of under a higher priority program (e.g. , foreign military sales, strategic materials stockpile) • Items which may be used again for their original purposes or functions without any special processing (e.g. , used vehicles, vehicle or machine parts, electrical components, unopened containers of unused oils or solvents). The Planning Committee must coordinate with DRMO to ensure that all materials proposed for recycling are eligible for the program. When receiving scrap designated by an activity as recyclable, DRMO has the option of redesignating it as an item for the Reutilization, Transfer, and Donation (RTD) program if it appears to be a usable item. Items designated for the RTD program are screened at four possible stages: 1. An item is first screened to determine whether or not it can be reused by a DOD component. 2. If no use for an item is found in DOD, it is then available for transfer to another Federal agency if an interested party can be found. 3. If an item is not picked up by a Federal agency, it is then available for donation to states or other parties authorized by Congress (e.g., Boy Scouts of America). 4. If an item is not picked up during any of the previous stages, it is then sold either as scrap or as a usable item. 15 TN 420·47·02 1 September 1991 Once potentially recyclable materials have been identified, estimate the amounts of these materials that will be available for recycling purposes. One method of estimating the generating rates of recyclable material is to examine, if available, incoming and outgoing receipts of materials. Based on the type of material and estimates can be made of the quantity of materials its usage, reaching the waste stream and the generation rate. Many that have installations have performed solid waste studies characterized the wastes generated on the installation. These studies can be used to determine both the types and quantities of recyclable materials that are available. DO Forms 1348-1, can be reviewed to estimate generation rates submitted to the DRMO, of scrap materials. The u.s. Army Construction Engineering Research Laboratory (CERL) is developing a materials tracking program, which could be useful in operating and managing an installation recycling program. becomes Information on this program will be provided when it available. (POC is Ron Webster, 1-800-USA-CERL.) After identifying the amounts of recyclable materials in the waste stream, estimate the amounts of these materials that may be recovered by reasonable means. A comparison of recovery rates in established programs with the type of recovery options envisioned for the installation program can be used for these estimates. It is important to account for items currently being recovered through existing programs. activity will receive proceeds A non-industrially funded (NIF) no are from the sales of materials that fall into the RTD program and not picked up in stages 1, 2, or 3. Only industrially funded activities will receive proceeds from the sales of items within the RTD cycle. Table 2-1 lists some potentially recyclable materials and where they may be found on post. Make sure all contractors understand that they are not to remove any salvageable items from post. Contract inspectors should check on them, as necessary, to ensure they are complying with this part of the contract. 16 TN 420-47-02 1 September 1991 Table 2-1. Location of Recyclables MATERIALS Tab Cards Computer Paper/Office Paper Mixed Paper Cardboard Aluminum Cans Glass Plastic Steel Cans Newspapers Rubber (tires, etc.) Copper Wire Metal Scrap Scrap Wood (pallets, furniture, etc.) Food Wastes Fired brass LOCATION ON POST Office Areas Office Areas Office Areas, Schools, and Housing Areas Officer, NCO and EM Clubs Mess Halls, Commissary & Post Exchanges, Class 6 Stores, Supply Issue Pts Housing Areas, Hospital Lounges & Office Areas Housing Areas, Clubs, Bowling Alleys, Mess Halls, Hospital Cafeteria Housing Areas, Clubs, Mess Halls, Motor Pools, Service Stations, Bowling Alleys, Hospital Cafeteria and Cleaning Areas, Schools & Laundries, Hospital and School Cafeterias, Housing Areas Housing and Office Areas I Automotive Shops, I Contractors Doing I I Salvage from I I Renovation by I I DEB/Contractors; I I DOIM (telephone) DOL, Supply Areas in All Activities Cafeterias, Clubs, Mess Halls Ranges/Training Areas/ Ammunition Supply Points 17 TN 420-47-02 1 September 1991 2.3 ESTABLISHING GOALS AND OBJECTIVES Part of the planning process involves setting goals and objectives. It is important to develop and recommend realistic goals and objectives. Goals should be general statements of what the program is designed to accomplish. For example, after evaluating remaining landfill capacity and performing a preliminary assessment of the installation waste stream, the committee may find it helpful to set a goal of recycling 30 percent of the waste stream within the next five years. Specific planning objectives in support of this goal will also be required. Planning objectives may include determining which waste stream components should be part of the program (based on market analysis and makeup of the waste stream), investigating feasibility of a comprehensive curbside collection program, developing a pilot-scale curbside program, and investigating public outreach avenues. When a plan is decided upon and a program is being implemented, new, more specific objectives should be set. An example could be working toward 90 percent participation. The committee will recommend the goals and objectives of recycling to the installation commander as part of the planning process. Recycling is not a "miracle solution," anymore than waste-to-energy or landfilling is. The installation will developed, achievable goals and objectives approach to waste management. benefit and from carefully an integrated 2.3.1 Developing Program Options Recycling programs come in many shapes and sizes. The type of program that is developed should be designed to address the full range of local needs. In developing a preferred program, a full range of potential and feasible alternatives should be considered. This process will help prioritize and select the option that is most likely to address the majority of objectives that have been established and result in diversion of the most material at the least cost from the waste stream. The first step in this process is to evaluate program options. 2.3.2 Evaluating Program Options The evaluation and eventual selection of appropriate recycling options will be largely dependent upon the types and quantities of 18 TN 420-47-02 1 Septellt)er 1991 materials targeted for recovery and the relative locations of thegenerating sources. The generation of large quantities ofhigh-value recyclables in a concentrated area will dictatedifferent options than a set of family housing units. Eachinstallation situation will be different and each requires carefulanalysis. The first step in evaluating recycling options is to organize the data obtained from the materials survey into a meaningful format. Mapping the locations of similar sources of materials generated (color coding is a convenient technique) and indicating the type and quantity of materials generated will provide a general picture of the situation. Widely dispersed locations of low volume and low value materials generated should have low priority for initial recycling efforts. Available resources could be concentrated on those materials and locations that will have an immediate and positive payback. This could be extremely important for both economic and public relations purposes. The types of material recovery systems that are selected for therecycling program must be cost effective and efficient. This meansthat the recovery systems must address the type, quantity andlocations of generators. There are five basic options that may be combined in varying degrees to develop program alternatives. Eachoption will require tailoring to local situations. Remember, atthis stage in the planning process, all generators of recyclablematerials are planned to be served by an appropriate materialrecovery system. The options include: a. Drop-Off Centers require residents or businesses to sourceseparate recyclables and bring them to a specified location.Drop-off centers range from single-material collection points tomulti-materials collection centers. Since individuals mustseparate materials and bring them to drop-off centers, lowparticipation can be a problem with this option. To encourageparticipation, drop-off centers must be conveniently located. While mobile drop-off centers can increase both convenience andparticipation, locations at shopping centers, schools, and along high traffic areas are common. 19 TN 420-47-02 1 September 1991 b. Materials Recovery Centers are permanent drop-off centers that are staffed to accept (and often process) a wide variety of recyclables. Properly locating a materials recovery facility is crucial to. its success. These operations normally purchase, as privately-owned recyclables from individuals or groups an incentive to participate. An example of this is the purchase of aluminum cans from children. These operations often market the commodities and are normally used in conjunction with both drop-off and curb-side recovery operations. Some recovery centers will accept co-mingled recyclables; this is a major advantage in some areas. c. Full Stream Processing Centers normally involve a high technology separation technique that is capable of processing all components of community solid wastes, not just recyclables. In some applications, the recyclables are removed from co-mingled waste and the remainder is separated into compostable and/or combustible materials with very little residue for the landfill. The low technology version of this option is the dump-and-sort method of recovery. d. Desk-top Recovery Systems are employed in office environments. These arrangements involve separation of recyclables at individual work stations (usually high-grade paper and consumer items such as beverage cans) with intermediate collection areas. This technique, properly developed, can significantly reduce volumes of material in the waste stream. e. curb-side Recovery is primarily a technique for application in residential areas. In a curb-side system, source separated recyclables are collected separately from regular refuse in residential locations. This technique can also be used to service businesses and industries where recyclables are generated. There are many different variations of this technique. Some programs require separation of the recyclables into separate materials (e.g. , paper, glass) , while other programs accept co-mingled recyclables. This option normally has much better participation than that obtained with drop-off centers because individual time and effort in transporting the material is greatly reduced. 20 TN 420-47-02 1 Septe!R)er 1991 2.3.3 Assessing Management OptionsThe installation is ultimately responsible for the management of the recycling program. This does not mean that the installationmust operate the recycling program. The program should be viewedas any other utility or service that is managed by theinstallation. In this regard, the program may be closelyintegrated into the refuse collection system, it may be operatedseparately, or the function may be contracted to a private firm. Installation operation of the program should be evaluated in thecontext of a commercial activities function. The specificprocedures for conducting this review are contained in AR 11-18,Cost and Economic Analysis Program. The key factor in theevaluation process is whether the cost and benefits of acontractual arrangement outweigh those for installation operationover a specified time period. There has been considerable discussion of various opinions on whichstaff agency should operate the waste recycling program. There isno simple, clear cut answer to this issue. Each installation'ssituation must be carefully studied and evaluated before making adecision. In addition to the initial factors involved in anymanagement action, the following elements should be considered inthe final determination: a. While there is no single, "best" organizational arrangement foroperating this program, the Directorate of Engineering and Housingwill continue to have overall responsibility for solid wastemanagement. The scope of solid waste management goes well beyondrecycling. b. A recent Air Force audit identified the critical need to employ"sound business practices" to realize maximum potential returnsfrom the recycling program. Additionally, there is considerableevidence that extensive use of NAF employees in this programprovides greater flexibility. c. The primary beneficiary of the proceeds from recycling shouldbe evaluated when assigning responsibilities. In general, the 21 TN 420-47-02 1 Septentler 1991 staff that can most benefit from proceeds of the recycling effort will have the greatest incentive to generate the most revenue at the least cost. d. Successful and profitable recycling programs have been operated by the Engineer, DOL, DPCA or other staff agencies. Each of these requires close coordination, cooperation, and the enthusiastic support of the local commander. To help in assessing the "best" installation staff to operate the recycling program, Table 2-2 summarizes some of the major advantages of Engineer and DPCA operation. Table 2-2. Organizational Advantages Waste Recycling Program Organizational Advantages IMWRF/NAFI DEH/DOL/Other • Business/Profit Orientation • Cover APF Costs • Buy/Sell Post-Consumer Waste • Integrate Waste Mgt • Better Use of Manpower Spaces • In for Long Term • Commercial Sponsorship • No Depreciation $$ • Marketing Structure • Sell/Trade NAF Equipment • Brokering of Recycle Sales • Great Economic Incentive 2.3.4 Assessment of Program Opportunities and Risks The preferred recycling plan must be flexible enough to allow for all risks and opportunities associated with the availability of funds, future outlook of recyclables markets, and the rising cost of processing and collection. 22 TN 420-47-02 1 SeptentM!r 1991 2.3.5 Relating the Plan to Recycling Goals and Objectives The single most important factor in developing a successful recycling plan is to ensure all factors have been addressed to accomplish the programs's objectives. In general, the plan should propose a program which maximizes waste diversion and minimizes cost. 2.3.6 Designing Program Alternatives Several program alternatives should be developed for each installation situation. The alternatives should include different management options, different areas to be served by the program, and a mix of recovery options to be employed. A typical program alternative could consist of several drop-off points, a central materials recovery facility and a curbside collection system or all of these. Special collections are often included for commissary, post exchange and other commercial and industrial operations. Program alternatives may also be developed for parts of the installation where a higher probability of obtaining recyclables exist --the more difficult areas may be part of another alternative. Each alternative that is developed must include an estimate of the resources required to implement the option. Every attempt should be made to make resource estimates as accurate as possible. At a minimum, the types of equipment, facilities, vehicles, materials and manpower are crucial to an objective economic analysis. The probable recovery rates of recyclable materials for each alternative must be calculated. These factors are used in analyzing the potential revenue that will be generated by the sale of recyclables and in estimating the cost avoidance. Recovery rates should be specified by both weight and volume to ensure required calculations can be performed. 2.4 ECONOMIC ANALYSIS OF ALTERNATIVES An economic analysis of recycling program alternatives is a crucial step in the planning process. This is the stage where cost and revenue estimates are made and evaluated leading to the economic 23 TN 420-47-02 1 Septeflt)er 1991 recommendation. The decision maker, with very limited resources, will rely heavily on the results of this analysis. When combined with the non-economic factors, this will provide the sum total of the staff influence into the decision-making process. 2.4.1 Cost Estimates of Alternatives One of the most difficult tasks in planning a recycling program is developing reasonably accurate estimates of the costs associated with each recycling option for each program alternative that is under consideration. These estimates are, however, crucial to the decision-making process and must be carefully constructed. One method of accomplishing this task is to obtain cost factors from the experience of other operating programs with similar options. This technique is also useful as a check on the basic cost data that is developed for your program. The costs associated with initiating and operating a recycling program are termed "added costs." Added costs are the increased time, effort, and possibly equipment associated with removing a recyclable material from the waste stream and subsequently preparing it for sale. The added costs of a qualifying recycling program consist of the initial cost of establishing the program and the annual cost of operating the program. a. Initial Investment Costs. Estimate the cost to build new facilities, procure necessary equipment, and prepare and implement operational and administrative procedures. Some examples are costs of constructing or renovating storage buildings or sheds, costs of purchasing trucks, shredders, balers, drums, boxes, vacuums, pumps, and scales; costs of preparing instructions, financial records, and procedures; and training cost. Depending on the type of facilities/equipment needed, use appropriate amortization schedules to spread the cost over several years. b. Annual Recurring Costs. For each recycling option, estimate the annual maintenance and labor costs. If facilities/equipment used for waste disposal are also used for recyclable material, prorate maintenance costs to each recyclable material. Utility costs for facilities should be included. Labor costs include 24 TN 420-47-02 1 September 1991 estimates for collection, handling, storage, packing, segregation, and administration. c. Avoided Costs. Cost avoidance estimates are required for each recycling alternative. Avoided costs are decreases in the off-site costs of waste handling, hauling, and disposal by removing a recyclable material from the waste stream. Estimate avoided costs by determining the weight or volume of each recyclable material diverted from the waste disposal stream by the QWRP. Calculate tipping fees, surcharges, labor, prorated maintenance, hauling fees, permit fees, landfill space and generator "taxes" that are saved by recycling that quantity of material, instead of disposing of it. This may not be a significant factor; it will depend on the material. 2.4.2 Computation of Potential Revenues of Alternatives Information developed on estimates of potential quantities of recyclables generated by each alternative are multiplied by the expected price determined from the market assessment. Consideration in each alternative is given to the quantity and quality of materials since this will affect the market price and the projected revenues. A chart that consolidates this information may result in adjustments to the structure of the alternatives under consideration. 2.4.3 Comparison of Costs and Revenues of Alternatives After developing program cost estimates and projected revenues of each alternative, the installation must conduct an economic analysis to determine if any alternative would be cost effective, and which alternative is the most cost effective. Economic and cost factor analyses should be undertaken whenever there are significant program changes such as the addition of materials to be recycled or a proposal for a significant capital investment that was not considered in the initial analysis. An economic analysis will help decide the feasibility of establishing a qualifying recycling program. Figure 2-2 is a worksheet for documenting an economic analysis. For more information on approved methods for performing economic analyses, see AR 11-28, Economic Analysis and Program Evaluation for Resource Management, and Technical Report 25 TN 420-47-02 1 September 1991 P-151, Economic Analysis, Description and Methods Handbook, prepared by the u.s. Army Construction Engineering Research Laboratory, Champaign, Illinois. CERL has also developed a software program called "ECONPACK" for performing this economic analysis. It is available in a PC version and can be run on a PAX or computer system. "ECONPACK" is taught in a PROSPECT training class in Huntsville, Alabama. (POC is Bob Morgan, Huntsville Division, DSN 645-5266 or Commercial (205) 955-5266.) The economic analysis must generate meaningful measures of economic performance. The generally accepted measures of these analyses that are comparable among the various alternatives are uniform annual cost, discounted present values, internal rate of return and payback period. Each parameter will provide insight into probable economic results of investing and implementing each alternative. In virtually every type of analysis that uses estimates (cost estimates, material quantity estimates, etc.) there are varying degrees of risk involved. This risk is compounded by the fact that recyclable materials are commodities that are subject to wide variations in market values. In developing the economic analysis, a careful list must be made and maintained of all assumptions employed in making estimates, and factors should be developed for each cost element that indicates its degree of reliability. several "what if" scenarios should be developed to indicate the economic status of the alternatives if cost estimates or revenue estimates are in error. This will provide additional information to the decision maker. 2.5 NON-ECONOMIC CONSIDERATIONS There are many non-economic factors that will be involved in the decision to establish and operate a recycling program. The most compelling would be a local, state or Federal law that would require the program. Particular waste commodities may be mandated to be recycled or specific percentage reduction in waste stream volume may be required. Another major non-economic consideration is the conservation of landfill space and conservation of natural resources. The Army's policy of no new landfills in areas where municipal or regional 26 ECONOMIC I'EASIBILll'YWO Army Installation: Fort Apache Preparer: John Doe Location: Badlands, IA Date: 14 August 1990 Recyclable Material: TAB CARDS Quantity: 200 net tons/yr. TN 420-47-02 1 September 1991 ESTIMATED ADDED COSTS 1. Source separation and material preparation a. Equipment-none necessary b. Labor (1) Operations (.2 manyear/yr.) ($25,000/manyr.) (1.12-overhead) c. Other (Misc. packaging materials) $5,600/yr. $1,000/yr. SUBTOTAL $6.600lJr. 2. Collection and Storage a. Equipment (1) Flatbed Truck ($25,000) (1 day/week)/20 yrs. $ 250/yr. (2) Front-end loader ($30,000) (1 day/week)/20 yrs. $ 300/yr. (3) Warehouse ( 1300 sq. ft.) ($25.10/sq. ft.)/20 yrs. $1,631/yr. b. Labor (1) Procurement (.2 many.r) ($25,000/manyr) ( 1.12-overhead)/20 vrs. $ 280/yr. (2) Operations (.2 man~.r) ($25,000/manyr) ( 1.12-overhead) $5,600/yr. (3) Maintenance (.1 manyr) ($25,000/many.r) ( 1.12-overhead) $2,800/yr. c. Other (Pallets, shelves, fuel) $2,000/yr. SUBTOTAL $12.861/yr. 3. Program Administration a. Instructions and operating procedures (.1 mar... yr.) ($25,000/manyr) (1.12) $2,800/yr. b. Fiscal management (.05 man yr.) ($25,000/m~r) (1.12) $1,400/yr. c. Publicity (.05 man yr.) ($25,000/manyr) (1.12) $1,400/yr. SUBTOTAL $5,600/yr. TOTAL ADDED COSTS: $25.06Uyr. ESTIMATED AYOIDED COSTS AND REVENUE 1. Tipping Fee Savings ($10/ton) ( 200 net toDbr)= $2,000/yr. 2. Sales revenue (200 net tons/yr.) ($180/net ton)= $36,000/yr. TOTAL AVOIDED COSTS AND REVENUE: $38.000/yr. ESTIMATED RETURN ESTIMATED RETURN = 38,000/yr. -25,061.5/yr. = $12.938,5/yr. Figure 2-2. Sample Economic Feasibility Worksheet 27 TN 420-47-02 1 September 1991 landfills exist, unless they are economically and ecologically justified, demands the conservation of existing installation landfills. The siting of new landfills and their costs are difficult to measure against recycling economics but should be evaluated. Other non-economic considerations include local and state special interest groups • involvement with recycling and siting of new landfills; availability of regional municipal waste combustion facilities; other local recycling management options available, such as civic type groups or contractors; command emphasis; special waste requiring revenue for handling rather than placing in landfill (such as tires and pallets if there is no market); and resource reduction methods such as composting. 2.6 PRIORITIZATION OF PROGRAM OPTIONS To aid the prioritizing of your program alternatives, the following factors should be addressed: • Tonnage diversion potential • Reduction in environmental and health risks • Ease of implementation • Technical track record (e.g., equipment) • Cost performance The importance of each of these factors will be determined by the recycling committee's overall goals. 2.6.1 Development of the Recycling Plan Upon completion of the economic analysis of program alternatives and the determination of other non-economic factors, the Recycling Committee should develop a Recycling Plan. This plan is set up to best satisfy the objectives and goals that were established by the Recycling Committee at the start of the planning process. The development of this plan should include the following steps: • Prioritization of program alternatives • Development of an implementation schedule • Assessment of program opportunities and risks 28 TN 420-47-02 1 Septentler 1991 • Relating the plan to the recycling committee's goals and objectives 2.6.2 Development of an Implementation Schedule The development of a program implementation schedule is suggested to facilitate a phase-in strategy for each alternative. The schedule should include a list of all options to be implemented, a phase-in fiscal year schedule with associated costs, and the diversion rate associated with each option as shown in Table 2-3. Table 2-3. Recycling Implementation Plan Recycling Implementation Plan Phase I Phase II Diversion Diversion Options FY 90-91 FY 91-92 FY 92-93 Rate Rate Multi-Material Implement Expand Curbside Service to Service to All 0.3°/o 3.5°/o Collection 20,000 One-to-Four Households Family Units Compost/ Implement Add Expand Mulch Pilot Leaf Brush Pilot Production Collection 1.2°/o and to 10.7°/o and Grass Full Com posting Clippings Scale to Pilot 29 TN 420-47-02 1 September 1991 TN 420·47·021 Septentler 1991 Chapter Three PROGRAM ORGANIZATION AND PROMOTION 3.1 ORGANIZING ANp PROMOTING A OWRP The decision to implement an installation recycling program rests with the installation commander, unless mandated by local/state law or required by Army policy. The installation commander will review the proposed recycling plan and select the management alternative (i.e. , proponent) • The proponent will determine how the program is to be organized, decide how it is to be operated, and identify the resources required to implement the program. Together with the decision to implement the program, the installation commander has specific responsibilities to ensure the program meets all the qualifications of a QWRP as outlined in Section 1.5. Finally, a comprehensive promotional campaign must be initiated from the outset to encourage maximum participation and support. The success of the program is directly proportional to the level of command emphasis and community involvement. 3.2 COMMANDER'S RESPONSIBILITIES The installation commander has the ultimate responsibility and authority to operate the QWRP in accordance with Public Law 97-214, which means: a. The installation commander designates the QWRP proponent. The QWRP proponent is the installation activity responsible for operating the program. The proponent has the responsibility to select the program manager. b. The installation commander approves operating instructions and procedures. The QWRP program manager will develop, for commander approval, a mechanism to formally establish the QWRP. This mechanism usually takes the form of an installation regulation, directive, or instruction and will address m1n1mum program requirements. Once adopted, the installation commander notifies the servicing DRMO of the establishment of a QWRP. 31 TN 420·47-02 1 September 1991 c. The installation commander directs and approves the use of proceeds from the sale of recyclable materials to fund proposed projects. (See Appendix A and AR 200-1 dated May 1991). d. The installation commander selects a Recycling Advisory Committee. 3.3 ROLES OF THE RECYCLING ADVISORY COMMITTEE CRACl The purpose of the RAC is to provide advice on recycling policy matters, to provide periodic program review, and to exchange information concerning the recycling program. The installation commander or a designated representative will serve as commitee chairperson. The duties of the RAC could be assigned to the recycling planning commitee or to an existing commitee such as the Environmental Quality Control Committee (EQCC). 3.4 PROGRAM MANAGER'S RESPONSIBILITIES Once the recycling program plan has been approved by the installation commander, the program manager implements the plan. To do this, the program manager must accomplish the following tasks before the program begins officially. 3.4.1 Developing Operating Procedures and Instructions The program manager should prepare a Memorandum of Instruction (MOI) for the operation of the recycling program. The MOI should be signed by the installation commander. Distribution should include all activities that will participate in the QWRP. This MOI addresses, but is not limited to, the following major topics: • References • Purpose • Scope • General or Background • Organization • Responsibilities • "How to" instructions for participants In addition to the comprehensive MOI for the recycling program, other standard operating procedures (SOP) may be needed to address 32 TN 420-47-02 1 Septetrber 1991 specific functions within the program. Some examples are SOPs for the operation of equipment (i.e., balers, forklifts), an SOP for collection and transport of recyclables, and an SOP for recordkeepingjtracking of recyclables and the revenues they generate. An installation may wish to incorporate QWRP guidance into an installation regulation. The installation regulation should be geared to participants rather than program administrators. It should answer the questions of who, why, what, where, when and how. 3.4.2 Confirming Initial Market Agreements During the planning phase, the recycling planning committee will have assessed the overall market for targeted recyclables. This market evaluation should have included identification of potential buyers for materials to be sold. Sales contracts will be managed either by the installation DRMO or the NAF contracting office. The program manager should confirm that satisfactory market agreements are in place and scheduled in conjunction with the program "kick-off". Marketing of recyclable materials is addressed in Section 2.7 of this guide. 3.4.3 Acquiring Buildings and Equipment During the planning phase of the recycling program, some consideration should have been given to the logistical needs for operation of the program. At most Army installations, funds will not be available to build a sophisticated recycling center. However, operation of an installation-wide recycling program will require a certain amount of building space and equipment. a. Building Requirements. Due to funding limitations, the program manager will usually select an existing building for use as the new recycling center. The first priority will be a covered receiving area and permanent bins for storing the collected materials. Glass and metal can be stored outside, but paper storage bins should be in a covered area. Where processing of recyclables is performed, sufficient building space will be needed for equipment, and for movement of materials from collection bins to the processing area and to final storage. It is also important to have extra storage 33 TN 420·47·02 1 SeptellOer 1991 space in the event of a downsurge in the market which slows sales.Space should also be allocated for employee facilities and anoffice. The program manager should consult the installation legaloffice to ensure that all necessary permits, variances or otherlegal approvals are obtained. b. Equipment Needs. Some investigation of equipment needs willhave been performed during planning. Equipment requirements willbe determined based on the types of materials to be recycled,volumes the center will process, and specifications of the buyers. Processing recyclables begins with sorting. Usually some degree ofsorting is required at the processing center. Good sourceseparation by participants in the program will reduce the amount ofsorting required at the recycling center. Therefore, propersorting of recyclables should be stressed in the promotionalprogram. Sorting can be accomplished with various types ofmechanical equipment, such as magnets, conveyors, and airclassifiers. However, hand sorting may be all that is needed,particularly during the program's infancy. One of the most common pieces of equipment used at recyling centersis the baler. Paper, plastic, aluminum, and other metals can bebaled. There are several different types of balers. One should beselected based on volumes to be handled and ease of use. Other equipment is needed at a recycling center for storage,movement and weighing of materials. Large storage boxes are neededfor storage of materials before and after processing. The programmanager will also need equipment to move materials, such asforklifts, dollies, or conveyors. Lastly, if sales are notaccomplished by DRMO, some means to weigh materials being sold isneeded. The recycling program manager should procure a scale(s) orarrange for weighing of materials off-post. The recycling program manager must also consider providingcollection containers to participants in the program. Well-labeledandjor conspicuous containers for use at the participant level willincrease participation. The program manager should provide these 34 TN 420-47-02 1 Septen"ber 1991 containers if the collection function is performed in-house. If the collection of recyclables is contracted, the program manager may include the provision of collection containers as a contractor responsibility. Sources for the above equipment types can be found in current trade journals (e.g., Waste Age, Resource Recycling, Recycling Today), which publish equipment guides regularly. These journals also have information regarding collection vehicles which are addressed in the following section. c. Collection Vehicles. The recycling center may be operated as a drop-off facility, which requires participants to transport their recyclables to the center. Although this option eliminates the need for collection vehicles and personnel, it has been proven that much greater participation results from a curbside pick-up service. To initiate curbside collection, the program manager must arrange for the necessary vehicles and crews (personnel requirements are addressed in the next section). There are a variety of vehicle designs on the market that are very effective for collecting recyclables. If economically feasible, the program manager may be able to procure or lease specialized collection vehicles. If costs make this prohibitive, collection of recyclables may be accomplished using standard refuse collection trucks or other truck types. The program manager may perform minor retrofitting of trucks to tailor them for use in recycling. 3.4.4 Hiring and Training Additional Staff once the program manager has a good handle on the efforts required for the collection and processing of recyclables, personnel must hire the people needed to accomplish each task. The number of people required to perform each task depends on the size and degree of sophistication of the program. The program manager is responsible for seeing that each new employee receives adequate training to optimize job performance. Following are some of the positions that may be needed to run a recycling center: 35 TN 420-47-02 1 September 1991 • Foreman (plant manager) • Laborer (for sorting or collection) • Equipment Operator (to run baler) • Forklift Operator • Vehicle Operator (to drive collection trucks) Please note that some of these positions may be combined. Sample job descriptions for these types of positions are provided in Appendix E. 3.4.5 Establishina a Recordkeeping System Although the DRMS/DRMO maintain a computerized scrap sales tracking system, installations need to augment this report. Tracking the delivery and sales of installation recycled materials is the job of the QWRP manager. Accountability must be maintained from the date material is received until sales proceeds are credited to the installation, as discussed in Chapter Four. Information to assist in this tracking system is available from the servicing DRMO on DRMS Form 1427 (Notice of Award, Statement and Release Document) (See Appendix F.). A tracking system (See Appendix G) should include, but is not limited to, the following: Date of turn-in • Item description (to include total weight) • DD Form 1348-1 • Sales date • Sales price • Date distribution received on installation • Total proceeds • 3.4.6 Implementation and Collection Schedules The program manager should have a schedule of the sequence and time frames for each major implementation task. A logical sequence should be followed based on how long he/she predicts each task will take. Effective preparation will foster more efficient operation during the most difficult early stages. The program manager will select collection schedul~s for the recyclable materials as well as collection frequencies based on volumes generated, capacity of 36 TN 420-47-021 September 1991 collection vehicles, and availability of collection personnel. If collection is done by a contractor, the frequencies will be is negotiated based on similar factors. The program manager responsible for publishing and disseminating collection schedule information prior to program start-up. 3.4.7 Promoting the Recycling Program The program manager is responsible for promotion of the QWRP. Due to the importance of this function, promotion is addressed in Section 3.5. 3.4.8 Getting Community Involvement A successful recycling program must have the support of the entire installation community. This is especially true for programs that depend upon voluntary participation and individual involvement. The keys to gaining strong support from the beginning are education and training, publicity, support from the command level, and grass roots involvement. Making the program highly visible, well-organized and well-managed will help ensure that the program starts off well and stays strong. If the program does not appear credible, it will not be supported. Some general suggestions for promoting a good recycling program are: a. Be creative --do not overlook any opportunity to educate or publicize, and take advantage of unusual ways to solicit support from local recycling, environmental or other organizations. Recycling industry trade associations have representatives, videos, literature and educational material to assist in program development. See Appendix D for resource listings. b. Incorporate mechanisms for feedback to evaluate the program's success. c. Maintain credibility by practicing what you are preaching. Minimize the waste stream and use recycled products. d. Plan early --education, training and advertisement should begin prior to program start-up. Allow plenty of time for purchasing promotional items and printing publications. 37 TN 420-47-02 1 September 1991 e. Make a time line, setting deadlines to keep plans organized and on track. Make periodic reviews to ensure all materials have been ordered and all other arrangements are being addressed. 3.4.9 Enlisting Command Support A strong, successful recycling program must have command support. Prior to implementing a recycling program, ensure that the installation commander has a good knowledge of program plans, the benefits of the program and operational strategies. Interest in the program must flow down the chain of command, and unit commanders and organization directors must emphasize and promote the program through their workforces. 3.5 PUBLIC RELATIONS AND PERSONNEL The primary key to a successful recycling program is a strong educational program that gets information to everyone in the community and attempts to elicit everyone's participation. The program should educate each target group on the reasons and benefits of recycling, offer incentives for participation, and tell them how to participate. In most cases, it is best to identify target groups, determine how they are to participate, and plan methods especially tailored to those groups. A military installation community can usually be broken into the following groups: • Military and civilian workforce • Family housing residents • Dependent school students Address every member of the military and civilian workforce, including single soldiers and all APF and NAF employees. Information on the recycling program can be delivered at new employee briefings, at soldier orientation briefings and through post publications. Starting a recycling program in family housing should involve community life offices and mayorial organizations to establish grassroots support. These groups can provide ideas on what may and 38 TN 420·47·02 1 September 1991 may not work in getting participation. These groups can also assist in disseminating information, setting up bins, establishing schedules and collecting feedback. Opportunities to inform newcomer newcomers about the program might include welcome wagons, briefings and self-help classes. Dependent schools can be a great source of support. Children are naturally enthusiastic and take ideas home, influencing household participation. Schools generally appreciate new educational programs and are typically receptive and helpful. Recycling is an adaptable topic for all grade groups; no group should be overlooked. the reasons for recycling, Educational programs should address including regulatory reasons. When applicable and appropriate, information can also be given on "green consumerism" such as buying recycled products, buying in bulk, and selecting products with less packaging or in recycled packaging. In providing information to any group, participation guidance should be simple and easy to follow~ It should cover all specific requirements, such as how to prepare materials for pick-up or drop-off, and offer points of contact for questions. "A Guidebook for Effective Public Involvement" can be ordered from EPA (EPA/53 0-SW-90-019, March 1990). 3.5.1 Publicity and Advertising Publicity and advertisement are critical in establishing interest and participation. Creativity and innovation will help ensure that the program gets attention at the beginning and maintains interest afterwards. The public affairs office is usually responsible for post media, which are good mechanisms for getting information to the community. Radio, newspaper and post TV news channels can be used to deliver messages. Other publications, such as pamphlets and newsletters, can also be utilized. Contests are another good way to involve individuals, neighborhoods, or units by offering prizes for greatest volumes or dollar values of recyclables collected. Puzzle, essay, project or slogan contests can also be used. 39 TN 420·47·02 1 Septed)er 1991 In addition, the program coordinator may offer to speak to wives' clubs or any management, engineering or other post organizations. Take advantage of meetings. Having a speaker at commander's meetings will demonstrate command emphasis. Interesting speakers from local organizations or industries can be solicited to give quality recycling-related presentations for meetings or bag-lunch lectures. Promotional ideas for recycling can piggy-back other programs and benefit from their publicity. These might include Energy Awareness Week, Earth Day, July 4th activities or unit organizational days. Promotional programs may include incentives for participation such as community improvements (playground equipment, walking trails) monetary returns (proceeds can go to unit funds for parties), and individual awards or prizes. Recycling program coordinators can enlist the aid of other organizations to help promote their programs. The Army and Air Force Exchange Service (AAFES) may offer special promotions such as printing check-out tape messages, hanging posters in stores or having employees wear recycling buttons. Club systems, youth activities groups and local scouts may also be able to give assistance or help promote the program. The recycling program kickoff could include a large, well-planned event, such as a picnic or parade, to get attention and establish awareness. New logos, slogans or mascots can be used to get interest and establish the program's visibility. However, promotional plans should not end with kick-off, but be a continuous process. 3.6 ACQUIRING FUNDING RESOURCES The cost of equipment, personnel and other operational expenses must be recovered from the proceeds 'Of materials sales. Consequently, most recycling programs will encounter cash flow problems during start-up. Start-up grantsjloans from installationjMACOM operational accounts (Appropriated Fund) are allowable but must be repaid prior to distribution of any sales proceeds. 40 TN 420-47-02 1 Septetrber 1991 The funds that are borrowed from appropriated funds can come from the engineers accounts if the amount does not exceed the expense/investment threshold. M account (Base Operations System (BASOPS) Engineering Support) funds are recommended (9800 accounting classification). This threshold varies from year to year, but, at present, is $15,000. If the item's cost is in excess of the threshold, procurement funds (such as Other Procurement, Army (OPA)) must be used. The POC for help is Walter Seip (USAEHSC, Directorate of Facilities Engineering, DSN: 345-2347, Commercial: 703-355-2347). All sales proceeds (100 percent) are returned to the installation once a sale is completed and the buyer has paid for material picked up. If DRMS/DRMO has managed the sale, the proceeds will be forwarded to the Army Finance and Accounting Center for electronic deposit in the installation budget clearing account or a check in the name of the installation budget clearing account will be mailed to the installation. The tracking system previously described should be cleared once actual funding is credited at the installation. Reimbursement by DRMS/DRMO cannot be accomplished without an accurate recycling funding cite. Installation material generating be in turn-in activities must diligent assuring that the is completed accurately. documentation (DD Form 1348-1, Appendix F) The recycling fund cite and certification of recycling eligibility are important parts of this document. The recycling fund cite consists of four parts: 1. A two digit service identification code (SIC) a. 21-Army b. 17-NavyjMarines c. 57-Air Force d. 97-other DOD activities 2. Recycling Budget Clearing Account Code (BCAN)-F38753 3. Appropriation Limitation identifier a. 1111-Army b 25RM-Navy c. 27RM Marines 41 TN 420-47-02 1 September 1991 d. 8900-Air Force e. 4. Fidentifier, xxxx -Differs iscal station such as S 91587 with DOD number activthe ities installation specific Thus, an example of a recycling fund cite would be 21F38753 11118 91587 If the generating activity fails to provide the accurate recycling fund cite or to accurately complete the recycling program identifier, funds generated will be deposited to the general account of the U.s. Treasury. Reversals/recoveries from the general account of the Treasury are not authorized. Supplemental funding sources provide a wide range of cost and labor-saving capital investment which could include equipment or facilities for recycling. These funds operate under DOD Instruction 5010.36 and AR 5-4, which provide uniform project documentation format and criteria for project selection. Projects that produce significant resource savings have the highest probability of competing for the limited funding. This program must have the submission 2 years or more prior to funds dispersal. The following fund: sources are available through the DOD Productivity Capital 1 Investment Program (PCIP): a. The Quick Return on Investment Program (QRIP) focuses on short-term investments with a payback period of less than two years. Investments are limited to projects which cost less than $100,000. The MACOM is the approval authority of these projects. b. In the Productivity Enhancing Capital Investment Program (PECIP), projects must have a payback of four years or less and cost over $100, 000. There is a practical funding limitation of $200,000 for these projects. MACOMS review and approve proposals for funding under this.program. c. OSD Productivity Investment Funding (PIF) projects costing over $100,000 and with payback periods of less than four years that 42 TN 420-47-02 1 Septeri)er 1991 cannot be funded under the PECIP are eligible for the PIF program. These projects are submitted to OSD for approval and funding. 3.7 CONTRACTING RECYCLING PROGRAM OPERATIONS If the installation chooses to operate a QWRP through an agreement or contract with a non-installation entity, it may still receive sales proceeds. Examples of this type of entity include, but are not limited to, the contractor currently handling solid waste collection, city or county recycling programs and contractors specifically established to manage/operate recycling programs. The installation will receive sales proceed when the contractor turns in recyclable materials to DRMO per contract specifications (DD form 1348-1) as indicated previously or sells non government property. Contracts must be implemented using the APF or NAF contracting systems as appropriate (see Appendix H for sample of a performance work statement). 43 TN 420-47-02 1 Septenb!r 1991 Chapter Four PROGRAM INITIATION AND DEVELOPMENT 4.1 PROGRAM OPERATION AND ADMINISTRATION Material recycling programs are most successful if they produce profits. However, profits are not a prerequisite. The development of a waste recycling program is a continuous effort involving marketing, promotion, and evaluation. This chapter provides guidance on initiation, development and operation of recycling programs. 4.2 PROCEEDS FROM RECYCLABLES Public Law 97-214 permits the proceeds from the sale of recyclable material to be credited first to the cost of collecting and processing the materials; second, up to 50 percent of the remaining amount, to go to projects for environmental improvement and energy conservation andjor occupational health and safety; with the remainder to go to MWR. The new Section 2577 (Addendum a) retains these principles and expands them to provide incentives for installation commanders to have an aggressive material recycling program. The key incentive is that all proceeds are returned to the installation. In addition, the legislation limits the accumulation of excessive balances in the recyclable materials account and requires the transfer of excesses over $2,000,000 at the end of fiscal years to the Treasury as miscellaneous receipts. The following are examples of the reimbursable expenses which must be compensated for before funds are allocated to other programs: • Procurement of equipment to support the movement/transportation of recyclables from the site of the generator to the DRMO or to the buyer. • Civilian labor for collection, segregation, and transportation waste materials to the DRMO or to the buyer. • Administrative support. • Cost of supplies to operate the program. • Elements of expenses charged by the installation accounting system such as overhead costs. 45 TN 420·47·02 1 September 1991 • Cost of new facilities or for reconditioning facilities and utilities as measured or determined by the Directorate of Engineering and Housing. The Finance and Accounting Division will: • Ensure that checks received from the proceeds of the sale of recyclable materials are deposited into the budget clearing account until used. • Prepare reports identifying quantities and dollar values of recyclable materials proceeds deposited in the budget clearing account. • Ensure proceeds are applied to cover the costs of operating and maintaining the recycling program. • Send reports through the Director of Resource Management to the Recycling Control Office, Accountable Property Officer, Engineer Resources Management Division, Solid Waste Manager (probably the DEH) and MWR program coordinator. 4.3 TRAINING The sale of virtually all recyclable materials that were originally procured with appropriated funds is the responsibility of DRMO. Training is required to properly carry out these functions. This is an area where the community leader must become involved if the DRMO is not operating his function from a profit motive point of view. New legislation is being investigated now to help DRMO run more efficiently and effectively. Training must be considered an essential element of recycling and marketing of solid waste materials. Therefore, the objective of the solid waste disposal training program should be to assure systematic development of essential skills. Installations must develop and maintain the essential technical and professional competence for all employees from the installation recycling program manager down to the solid waste materials processor. The following training requirements should be used when preparing an Individual Development Plan (IDP) for employees: 46 TN 420-47-02 1 Septenber 1991 • Financial management • Sales contracting procedures • Sales writing • Scrap management • Metals identification and recovery • Inventory management • Basic skills in statistics • Sales contracting officer (SCO) • Material handling equipment operator • Safety Personnel training at the installation varies with the level of responsibility. The individual development plan for the recycling program manager should include financial management, identification of recyclable materials and inventory management, marketing operations, and survey techniques as applicable to recyclables and coordination techniques. Other personnel in DOL and DEH need training on the segregation of metals and identification of recyclable material.. Contract inspectors should have, as a minimum, a working knowledge in the identification of recyclable materials and turn-in procedures in order to enforce contract obligations. Depending on the scope of recycling activities, additional training may be needed for office and janitorial personnel and housing residents. Military personnel training should be incorporated in existing environmental training by the program manager. 4.4 PUBLIC AWARENESS Programs should be designed with mechanisms to frequently monitor their success or failure. Equally important, programs should monitor participant behavior and attitudes toward the program itself. Surveys can be conducted before and after several educational campaigns take place to provide program organizers with a clear indication of which education campaigns have the most impact on attitudes and behavior of your particular community. Feedback will enable installations to modify the program as appropriate to fit their audience. This transfer of information 47 TN 420-47-02 1 September 1991 helps to make the consumer •s efforts personal, tangible, and "visible" and enhances the credibility and effectiveness of the program, as well as the value of individual action. · 4.5 PROGRAM EVALUATION Evaluation and monitoring of your recycling program means keeping accurate and up-to-date statistics, including records of tonnage figures, dollars received from recycling vendors and estimated cost avoidance figures for removing recyclables from the waste stream. ·4 • 6 SALE OF RECYCLABLES In order to receive best-price offers for all recyclables, it is advantageous to have them separated and contaminant-free. Listed below are some common contaminants in various recyclable categories: Paper: Colored envelopes Asphalt impregnated paper Coffee grounds Other impregnated paper Waxed paper Plastic coated paper Ashes Metals and plastic binders Plastics Food residues Cigarette butts Sticky glue or adhesive materials Glass: Ceramics/pottery Mirrors Windshields Packaging and segregation of recyclable material can significantly affect sale price. For example, cardboard cannot be economically recycled unless it is baled. Colored glass must be separated into ·three categories: amber, green or clear. Any mixing of these colors will, in some cases, reduce the value. (For descriptions of recyclable materials, see Appendix I.) 48 TN 420-47-02 1 September 1991 4.7 PARTICIPATION STRATEGY Mandatory requirements and restrictions, by definition, stipulate that certain decisions be made, such as purchasing goods that are considered to reduce waste. The major advantage to mandatory requirements is that participation rates may be higher than in most voluntary programs. The public, may, however, react negatively to required changes if they impact on freedom of choice. Voluntary efforts, such as household consumer education and certain marketplace initiatives can be used to alter the consumer's purchasing behavior. Economic incentives and disincentives and mandatory requirements can also be used to change product and packaging availability and composition. The following are ideas and suggestions on implementing mandatory recycling requirements: • Installation commanders and activity directors at all levels should encourage the promotion of waste reduction and recycling. • The installation recycling coordinator's responsibilities should include monitoring. • Leadership positions could include recycling in their job requirements. • on-the-spot inspections should include an analysis of waste streams with follow-up memos detailing results of inspection. However, this must not be done where individuals can be identified as it could be considered as invasion of privacy. 4.8 VOLUNTARY PROGRAM Numerous options are available and program development will require strategic planning when properly implemented. Regardless of the size of your installation, there should be a diversity among staff and probably among the programs handled by the installation. Continuous educational efforts, while important in a mandatory program, are especially critical .to voluntary programs. Good rapport with the customers will be invaluable for implementing this voluntary action. One of the most important steps is feedback, that is using questionnaires, memos, etc. Querying the program participants is also important. The results of questionnaires as 49 TN 420·47·02 1 Septenb!r 1991 well as monthly and quarterly collection rates should be displayed on posters, graphs, charts, and video monitors. Other activities can involve staff and housing resident training. By conducting small seminars and appointing "monitors" to gently ease-in the program, recycling resisters may eventually become enlightened by peer pressure. 50 TN 420-47-02 1 Septenber 1991 Chapter Five PROCUREMENT OF RECYCLABLES 5.1 ROLE OF ARMY INSTALLATION Recycled products are those which meet minimum standards for recycled content and establishment of standards for, and definitions of, recycled content. Because government purchased goods represent a large share of the market (approximately 20 percent of the Gross National Product), the combined purchasing power of all agencies purchasing recycled products can strengthen the industry and lead to a greater availability of recycled products. Under the Resource Conservation and Recovery Act (RCRA) (42 USC 6901), the EPA has established guidelines for the purchase of five categories of products: paper, lubricating oils, tires, concrete and cement, and thermal insulation. These guidelines include establishing minimum content standards, recommended minimum content levels, and quality/performance levels. The EPA has identified Federal agencies using appropriated funds as procuring agencies( i.e. Army Installations), which are required under RCRA, Section 6002, to: • Eliminate from specifications any discrimination against the reuse of recovered materials. o Purchase products which contain recovered material of reasonable levels where technical performance, cost availability, and competition can be achieved. • Obtain certification from suppliers that they have met minimum contractual requirements for including recovered materials in their products. The RCRA further mandated Federal agencies and procuring agencies to: • Review and revise, as necessary, specifications to allow for the purchase of recycled materials and identified performance requirements so that acceptance/rejection is based on verifiable tests. 51 TN 420-47-02 1 September 1991 • Design an affirmative procurement program. 5.2 PROCUREMENT PRACTICES Suggestions for a promotional program include explicit statements in Requests for Proposal and mentioning products that include recycled material at pre-bidder conferences. The following are steps for implementing a procurement strategy: a. Organize in-house resources, such as a procurement subcommittee in your recycling committee, to help design and implement the procurement plan. Work with your procurement staff, contract administrators, and grant program administrators from the start. Enlist the support of other in-house agency staff and support resources, such as General Services Administration (GSA), to define your installation's procurement strategy. b. Review existing procurement specifications for installation supplies. Survey program units and other components of the installation to determine volumes and uses of the materials, in order to plan and consolidate your procurement program. c. Develop a profile of standards for recycled products and a list of definitions for those products. (Consult RCRA guidelines.) d. Develop a profile of the capability for a recycled material to meet the specifications of each item on your installation's list of purchased materials. Include information such as cost, availability, and potential vendors. e. Test the recycled material to determine its replacement ability for certain products in your procurement program. Especially evaluate over-specified products and determine which recycled materials are to be purchased based on your analysis and other installation environmental factors, such as cost and management support. f. Get the word out throughout the installation to BUY RECYCLED. 52 TN 420·47-02 1 September 1991 g. Advertise and promote the program with vendors early and often. h. Negotiate agreements with the prospective vendor(s) for each type of material. 53 TN 420-47-02 1 Septenber 1991 TN 420-47-02 1 September 1991 Appendix A Public Law 97-214 2577. DISPOSAL OF RECYCLABLE MATERIALS (a)(1) The Secretary of Defense shall prescribe regulations to provide for the sale of recyclable materials held by a military department or defense agency for the operation of recycling programs at military installations. Such regulations shall include procedures for the designation by the Secretary of a military department (or by the Secretary of Defense with respect to facilities of a defense agency) of military installations that have established a qualifying recycling program for the purposes of subsection (b) (2). (2) Any sale of recyclable materials by the Secretary of Defense or Secretary of a military department shall be in accordance with the procedures in section 203 of the Federal Property and Administrative Act of 1949 (40 u.s.c. 484) for the sale of surplus property. (b) (1) Proceeds from the sale of recyclable materials at an installation shall be credited to funds available for operations and maintenance at that installation in amounts sufficient to cover the cost of operations, maintenance, and overhead for processing recyclable materials at the installation (including the cost of any equipment purchased for recycling purposes.) (2) If after such funds are credited a balance remains available to a military installation and such installation has a qualifying recycling program (as determined by the Secretary of the military department concerned or the Secretary of Defense), not more than 50 percent of that balance may be used at the installation for projects for pollution abatement, energy conservation, and occupational safety and health activities. A project may not be carried out under the preceding sentence for an amount greater than 50 percent of the amount established by law as the maximum amount for a minor construction project. (3) The remaining balance available to a military installation may be transferred by the nonappropriated morale welfare account of the installation to be used for any morale or welfare activity. (c) If the balance available to a military installation under this action at the end of any fiscal year is in excess of $2,000,000, the amount of that excess shall be covered into the Treasury as miscellaneous receipts. A-1 TN 420-47-02 1 Septenber 1991 A-2 Til 420-47-02 1 SeptedJer 1991 Appendix B State Composting Contacts CALIFORNIA: Mitch Delmage, Resource Conservation & Local Planning Developments, Waste Management Board, 1020 Ninth Street, Suite 300, Sacramento, CA 95814, 916-322-7364 CONNECTICUT: K. C. Alexander, Senior Environmental Analyst, Department of Environmental Protection, 165 Capital Avenue, Hartford, CT 06106, 203-566 5847 FLORIDA: Francine Joyall, Environmental Specialist, Department of Environmental Regulation, 2600 Blairstone Road, Tallahassee, FL 32301, 904-488-0300 LOUISIANA: Bijan Sharafkhani, Civil Engineer, Solid waste Division, Department of Environmental Quality, Baton Rouge, LA 70804 MASSACHUSETTS: Allen Dussault, Compost Director, Division of Solid Waste Management, Department of Environmental Protection, 1 Winter Street, 4th Floor, Boston, MA 02108, 617-292-5869 MICHIGAN: John McCabe, Environmental Quality Analyst, Recycling & Recovery Unit, Department of Natural Resources, P. o. Box 30241, Lansing, MI 48906, 517-373-0540 MINNESOTA: Sig Scheurle, Office of Waste Management, 1350 Energy Lane, St. Paul, MN 55108, 612-649-5769 NEW JERSEY: McShane, Recycling Specialist, Office of Recycling, Department of Environmental Protection, 401 E. State Street, CN 414, Trenton, NJ 08625, 609-292-0331 NEW YORK: Richard Hammond, supervisor, Residuals Management Section, Bureau of Municipal Waste, Department of Environmental Conservation, 50 Wolf Road, Albany, NY 12233, 518-457-7337 OREGON: Bill Bree, Waste Reduction Section, Department of Environmental Quality, 811 s. w. 6th Avenue, Portland, OR 97204, 503-229-5913 RHODE ISLAND: Betsy Loring, Department of Environmental Management, B3 Park Street, Providence, RI 02903, 401-2773434 TEXAS: T. A. Outlaw, Division of Solid Waste Management, Department of Health, 1100 W. 49th Street, Austin, TX 787563199, 512-458-7271 VERMONT: Will Gehr, Recycling & Resource Conservation Section, Department of Natural Resources, 103 s. Main Street, Waterbury, VT 05676, 802-2447831 WASHINGTON: Cheryl Clemens, Environmental Planner, Office of Waste Reduction, Department of Ecology, PV-11, Olympia, WA 98504-8711, 206-438-7482 B-1 Composting Information Resources The Biocycle Guide to composting Municipal wastes, Manual, BioCycle, 18041. 215-967-4 Box 351, Emmaus, PA 135 Master Composter Training Community Compost Education Program, 4649 Sunnyside Avenue North, Seattle, WA 89103. 206-633-0224 Leaf composting -A Guide for Municipalities, Connecticut Department of Environmental Protection, Local Assistance and Program Coordination Unit, Recycling Program, 165 Capitol Avenue, Hartford, CT 06106. 203-566-5599 Leaf composting Guidance Document, Massachusetts Department of Environmental Quality Engineering, 1 Winter Street, 9th Floor, Boston MA 02108. 617-292-5856 The Art of Composting, Solid Waste Department, MetropolitanService District and the Bureau of Environmental Services, 2000 sw First Avenue, Portland, OR 97201-5398. 503-221-1646 A Guide for Municipal Leaf Composting Operations, Minnesota Pollution Control Agency, Resource Information Center, 520 Lafayette Rd., St Paul, MN 55155. 612-296-8439 Leaf composting Manual for New Jersey Municipalities, New Jersey Department of Environmental Protection, Division of Solid Waste Management, Office of Recycling, CN 414, Trenton, NJ 08625. 609-292-0331 study and Assessment of EightYard waste composting ProgramsAcross the United states, USEPA, Office of Policy,Planning, and Evaluation, washington, DC 20460. 1-800-424-9346 Institute for Local SelfReliance, 2425 18th Street, NW, washington, DC 20009. 202-232-4108 B-2 TN 420-47-02 1 Septemer 1991 Appendix c State Recycling Contacts ALABAMA: Department of Environmental Management Solid Waste Division 1715 Congressman Dickinson Dr. Montgomery, AL 36130 205-271-7700 ALASKA: Department of Environmental Conservation Solid Waste Program P.O. Box 0 Juneau, AK 99811-1800 907-465-2671 ARIZONA: Department of Environmental Quality -O.W.P Waste Planning Sect, 4th Floor Phoenix, AZ 85004 602-257-2317 ARKANSAS: Department of Pollution Control Solid Waste Division 8001 National Drive Little Rock, AK 72219 501-562-7444 CALIFORNIA: Recycling Division Department of Conservation 819 19th Street Sacramento, CA 95814 916-323-3743 Environmental Affairs Agency 1102 Q Street Sacramento, CA 95814 916-322-4203 COLORADO: Department of Health 4210 E. 11th Avenue Denver, co 80220 303-320-4830 Department of Nature Resource State Centennial Bldg, Rm 718 1313 Sherman Street Denver, co 80203 303-866-3311 CONNECTICUT: Department of Environmental Protection State Ofc Building, Rm 1134 165 Capitol Avenue Hartford, CT 06106 203-566-2110 Recycling Program 203-566-8722 DELAWARE: Department of Natural Resources and Environmental Control P.O. Box 1401 Dover, DE 19903 302-736 4794 DISTRICT OF COLUMBIA: Public Space and Maintenance Administration 4701 Shepard Parkway, sw Washington, DC 20032 202-767-8512 Environmental Control Division Housing and Environmental Regulation Administration Consumer & Regulatory Affairs Department 5010 Overlook Drive, SW 202-783-3180 FLORIDA: Department of Environmental Regulation 2600 Blairstone Road Tallahassee, FL 32201 904-488-0300 C-1 TN 420-47-02 1 Septed)er 1991 GEORGIA: Department of Community Affairs 40 Marietta St., NW, 8th Floor Atlanta GA 30303 404-656-3898 Division of Environmental Protection Department of Natural Resources 205 Butler Street, Suite 1152 Atlanta, GA 30334 404-656-4713 HAWAII: Litter Control Office Department of Health 205 Koula Street Honolulu, HI 96813 808-548-3400 Office of Environmental Quality Control Department of Health 465 s. King Street, Room 104 Honolulu, HI 96813 808-548-6915 IDAHO: Department of Environmental Quality Hazardous Materials Bureau 450 w. State Street Boise, ID 83720 208-334-5879 Department of Health and Welfare 208-334-5840 ILLINOIS: Environmental Protection Agency Land Pollution Control Division 2200 Churchill Road P.O. Box 19276 Springfield, IL 62706 217-782-6761 INDIANA: Office of Solid and Hazardous Waste Management Department of Environmental Management 105 s. Meridian Street Indianapolis, IN 46225 317-232-8883 IOWA: Department of .Natural Resources Waste Management Division Wallace State Office Building Des Moines, IA 50319-0034 515-281-8176 Division of Environmental Protection 515-281-6284 KANSAS: Department of Health and Environment Bureau of Waste Management Forbes Field, Bldg 740 Topeka, KS 66620 913-296-1594 KENTUCKY:. Resources Management Branch Division of Waste Management18 Reilly Road Frankfort, KY 40601 502-564-6716 Department of Environmental Protection · Natural Resources and Environmental Protection Cabinet 502-564-2150 LOUISIANA: Department of Environmental Quality State Land and Natural Resources P.O. Box 44307 Baton Rouge, LA 70804 504-342-1216 C-2 Til 420-47-02 1 Septesd;)er 1991 MAINE: Office of Waste Reduction and Recycling Department of Economic and Community Development State House Station #130 Augusta, ME 04333 207-289-2111 Department of Environmental Protection State House Station #17 207-289-2811 MARYLAND: Department of Environment Hazardous and Solid Waste Administration 2500 Broening Highway, Bldg 40 Baltimore, MD 21224 301-631-3343 Maryland Environmental Service Department of Natural Resources 2020 Industrial Drive Annapolis, MD 21401 301-974-7281 MASSACHUSETTS: Division of Solid Waste Management D.E.Q.E. 1 Winter Street, 4th Floor Boston, MA 02108 617-292-5962 Executive Office of Environmental Affairs 1000 Cambridge Street, Rm 2000 Boston, MA 02202 617-727-9800 MICHIGAN: Waste Management Division Department of Natural Resources P.O. Box 30028 Lansing, MI 48909 517-373-0540 Division of Environmental Protection 517-373-7917 MINNESOTA: Pollution Control Agency 520 Lafayette Road st. Paul MN 55155 612-296-6300 Environmental Quality Board 658 Cedar Street, Room 300 st. Paul, MN 55155 612) 296-2603 Environmental Health Division Department of Health P.O. Box 9441 Minneapolis MN 55440 612-623-5320 MISSISSIPPI: Non-Hazardous Waste Section Bureau of Pollution Control Department of Natural Resources P.O. Box 10385 Jackson, MS 39209 601-961-5047 MISSOURI: Division of Environmental Quality Department of Natural Resources P.O. Box 176 Jefferson City, MO 65102 314-751-3176 MONTANA: Solid Waste Program Environmental Sciences Division Department of Health and Environmental Sciences Cogswell Bldg, Rm B201 Helena, MT 59620 406-444-2821 C-3 Til 420-47-02 1 Septeailer 1991 NEBRASKA: Litter Reduction and Recycling Programs Department of Environmental Control P.O. Box 98922 Lincoln, NE 68509-8922 402-471-4210 NEVADA: Energy Extension Service Office of Community Service 1100 s. Williams Street Carson City, NV 89710 702-885-4420 Division of Environmental Protection Dept of Conservation and Natural Resources 201 s. Fall Street, Rm 221 702-885-4670 NEW HAMPSHIRE: Waste Management Division Department of Environmental Services 6 Hazen Drive Concord, NH 03301 603-271-2900 Environmental Protection Bureau Office of the Attorney General State House Annex 25 Capitol Street 603-271-3679 NEW JERSEY: Department of Environmental Protection CN 402 401 E. State Street Trenton, NJ 08625 609-292-2885 Office of Recycling CN 414 609-292-0331 NEW MEXICO: Solid Waste Section Environmental Improvement Division 1190 St. Francis Drive Sante Fe, NM 87503 505-457-2780 Health and Environment Department Room 54155 505-827-2773 NEW YORK: Bureau of Waste Reduction and Recycling Department of Environmental Conservation 50 Wolf Road, Room 208 Albany, NY 12233 518-457-7337 NORTH CAROLINA: Solid Waste Management Branch Department of Human Resources P.O. Box 2091 Raleigh, NC 27611 919-733-0692 Department of Natural Resources and Community Development P.O. Box 27687 Raleigh, NC 27687 919-733-7015 NORTH DAKOTA: Division of Waste Management Department of Health Box 5520 Bismark, ND 58502-5520 701-224-2366 Environmental Health Section 701-224-2374 OHIO: Environmental Protection Agency P.O. Box 1049 Columbus, OH 43266-0149 614-644-2782 C-4 Til 420-47-021 5epteaber 1991 Division of Litter Prevention SOUTH DAKOTA: and Recycling Energy Office 217-1/2 West Missouri Fountain Square Bldg, E-1 Columbus, OH 43224 Pierre, so 57501 614-265-7061 605-773-3603 OKLAHOMA: Department of Water and Natural Solid Waste Division Resources Department of Health 523 E. Capitol Avenue, Room 209 1000 N.E. lOth Street Pierre, so 57501 Oklahoma City, OK 73152 605-773-3151 405-271-7159 TENNESSEE: Department of Pollution Control Department of Public Health P.O. Box 53504 Division of Solid Waste 405-271-4677 Management 701 Broadway, 4th FloorNashville, TN 37219-5403 OREGON:Department of Environmental 615-741-3424 Quality 811 SW 6th Street Department of Health and Portland, OR 97204-1390 Environment436 6th Avenue North, Room 347 503-229-5300 Nashville, TN 37219-5402 PENNSYLVANIA: 615-741-3111 Waste Reduction and Recycling Section TEXAS: Dept of Environmental Resources Division of Solid Waste P.O. Box 2063 Management Harrisburg, PA 17120 Department of Health 49th Street 717-787-7382 1100 W. Austin, TX 78756 RHODE ISLAND: 512-458-7271 Office of Environmental Coordination Environmental Protection Department of Environmental Division Office of the Attorney General Management P.O. Box 12548, Capitol Station 83 Park Street Providence, RI 02903 Austin, TX 78711-2548 401-277-3434 512-463-2012 SOUTH CAROLINA: UTAH: Bureau of Solid and Hazardous Department of Health and Environmental Control Waste 2600 Bull street, Room 415 Department of Environmental Columbia, sc 29201 Health P.O. Box 16690803-734-5200 Salt Lake City, UT 84116-0690801-538-6170 C-5 TN 420-47-02 1 Septed)er 1991 VERMONT: Natural Resource Agency 103 s. Main Street Waterbury, VT 05676 802-244-8702 VIRGINIA: Department of Waste Management Division of Litter Control and Recycling 101 N. 14th Street, 11th Floor Richmond, VA 23219 1-800-Keepit Council on the Environment 202 N. 9th Street, Room 903 Richmond, VA 23219 804-786-4500 WASHINGTON STATE: Department of Ecology St. Martins College Mail Stop PV-11 Olympia, WA 95804 1-800-RECYCLE /206-459-6168 WEST VIRGINIA: Department of Natural Resources Conservation, Education & Litter Control 1800 Washington St. E., Rm 669 Charleston, wv 25305 304-348-3370 WISCONSIN: Department of Natural Resources P.O. Box 7921 Madison, WI 53707 608-266-5741 WYOMING: Solid Waste Management Program Department of Environmental Quality 122 w. 25th Street, 4th Floor Cheyenne, WY 82002 307-777-7752 C-6 TN 420-47-021 September 1991 Appendix D Industry Trade Associations SINGLE-STATE EXCHANGES California waste Exchange (Mr. Robert McCormick)Dept of Health ServicesToxic Substances Control Div. 714 P StreetSacramento, CA916-324-1807 Indiana Waste Exchange (Dr. Lynn Corson)Purdue UniversitySchool of Civil Engineering West Lafayette, IN 47907317-494-5036 Montana Industrial WasteExchange(Mr. Don Ingles)Montana Chamber of Commerce P.O. Box 1730Helena, MT 59624406-442-2405 Industrial Waste Information Exchange (Mr. William E. Payne) New Jersey Chamber of Commerce 5 Commerce Street Newark, NJ 07102 Tennessee Waste Exchange (Ms. Janet Goodman) Tennessee Manufacturers & Taxpayers Association 226 Capitol Blvd, Suite 800 Nashville, TN 37219 615-256-5141 RENEW (Ms. Hope Castillo) Texas Water Commission P.O. Box 13087 Austin, TX 78711 512-463-7773 D-1 TN 420-47-02 1 September 1991 MULTI-STATE EXCHANGES Great Lakes Regional Waste Resource Exchange & NewsExchange (Ms. Kay Ostrowski)(Mr. William Stough) 3250 Townsend NEWaste Systems Institute of Grand Rapids, MI 49505Michigan, Inc. 616-363-3262 470 Market St. SW, Suite 100A Grand Rapids, MI 49503 616-451-8992 Industrial Materials Exchange Service (Ms. Diane Shockey) Illinois Environmental Protection Agency P.O. Box 19276 Springfield, VA 62794-9276 217-782-0450 Northeast Industrial Waste Exchange (Mr. Lewis M. Cutler) Central New York Regional Planning Board 90 Presidential Plz, Suite 122 Syracuse, NY 13202 315-422-6572 Southeast Waste Exchange(Ms. Mary McDaniel)University of North CarolinaUrban Institute, UNCC StationCharlotte, NC 28223704-547-2307 Southern waste InformationExchange(Dr. Roy c. Herdon)Florida state University P.O. Box 6487Tallahassee, FL 32313904-644-5516 Pacific Materials Exchange(Mr. Bob Smee)South 3703 Godfrey Blvd.Spokane, WA 99204509-623-4244 0-2 TN 420-47-02 1 September 1991 Appendix E Sample Position Descriptions Appendix E contains job descriptions for: Page Motor Vehicle Operator Foreman, GS-08 E-2 Motor Vehicle Operator Foreman, GS-06 E-4 Crane Operator, GS-09 E-6 Motor Vehicle Operator, GS-07 E-9 Motor Vehicle Operator, GS-06 E-ll Forklift Operator, GS-05 E-13 Laborer, GS-03 E-15 Laborer, GS-01 E-17 E-1 TN 420-47-02 1 September 1991 TAl TAl TAl DIPAIIITIIINT OF THI ARMY 1. INSTA&.L.ATION 0" HlAOOUAtnl"S or••CI. .101 DESCRIPTION NONA,..IIIO,fi,"'TED FUNDI i CITATION TO Af'f'L.ICAIL.l ITANOAAD AND ITS DATI OF •· TITLE ISSUANCE Motor Vehicle Operator Foreman I. 'AY ICHIDUI.I I. OCC. CODE 7. CiAADE NS 5703 08 I. i0AL.UATION """"OVAL DATE Tille. "'eclled\lle, eooe and liM• of &IIIia lob lllawe been flaed 111 ..eordaMe wiUt Qepvt~aeal of lhe Annr aonappwoprt alld flaMe offlcl&l poUcy aad ~nde •..,,, e&ulllu4J. 1. SUf'IAVISOAY CONTAOL.S. OUTIII. AND WOAKINQ CONDITIONS Urt*'lcete """"'ofHMI (M-Ia ,..;or CMI)', wlterw PIP'IIIIIIIt c..,.,... ,,.,._,., ofdliUa, etc...,....,., If _ _,,, SUPERVISORY CONTROLS Works under the general superv~s~on of the Chief, Services Division who provides guidance onnew or changed regulations, policies and procedures. Performs duties independently inaccordance with established guidelines, referring only unusual or precedent.settingsituations to the supervisor. Work is reviewed for compliance with instructions, policiesand procedures, judgement used in resolving problems, soundness of recommendations andcustomer satisfaction. MAJOR DUTIES Manages the operation, maintenance, and marketing of the Recycling Center. Determines operating and maintenance requirements, forecasts materials and manpower nee~s, organizes and directs program resources, and evaluates program effectiveness through inspections,budget controls, and management improvement studies. 1. Plans and schedules overall work assignments on a long range basis for accomplishments by the Recycle Center. Plans for annual and long-range development and maintenance n~eds. Determines manpower, tooling, material requirements, and methods to be used. Providesinformation and advice to higher level management on such matters as ability to accomplish work, budget estimates, changes in recycling techniques or markets, requirement for newmachinery or other changes in facilities. Prepares plans and specifications for changes inthe facility. Directs rearrangement of space for more economical use. Prepares budgetestimates for operating costs for continuing and new operations. Prepares financialrequests and justification for increases in budget or new equipment requirements. Prepares reports relating to operating or maintenance problem. Develops and monitors inventorymanagement procedures. Assures building struct.ural, fire and electrical system integrity.Monitors operation of automatic baler, standard baler, glass crusher, decolater, andconveyer systems with variable speeds and air·clutches, and fork lift and bobcat with frontloaders. ).a•CONTINT AI'PROVAL a. 1 CI"T"'t THAT THII II AN ACCU"A~IITATIMINT OF TMI MAIO" DUTIII AND "IPDNIIIIL.ITIII Oil THII ltOSITIDNAND ITS D"GANIZATIONAL. "I&.ATIONIHif'S AND THAT TMI ltOIITIDN II NICIUA"Y TO CA""Y OUT GOVI ..NMINTIIIUNCTIONS F0" WHICH I AM "llf'ONIIIL.I. THII CI"TI.ICATION II MADI WITW THI KNOWL.IOGI THAT TMII INFO..WA·TtON II TO II UIIO flO" ITATUTO"Y ltU..f'OIII "I&.ATING TO AflltDINTMINT AND ltA'tMINT Oil ltUIL.IC fiUNDI AND THATFALSI 0" YIILIADING ITATIMINT'I MAY CONSTITUTE YtOLATIDNI OF IUCNITATUTU DR TNII" IMitL.IMINTING IIIIGULATIDNI. IL TMll ~~DIIC"IItTION WITH IUf'f'LIMINTAL. MATI ..IAL IIAOIQUATI FO" ltU..ItQII 0111 EVALUATION. DA FORM 3QI.R, MAY I& ... -•• "'.. ·-·-...,,..:a:"" IDITIDN OF I MA" II II DUOLITE• .... ~-...... lloc:s-1" E-2 TN 420-47-02 1 September 1991 2. Serves as point of contact and the Fort representative for development and coordination of the recycle program. Establishes procedures for and monitors appointment of unit recycling monitors. Provides training and assistance to monitors to ensure recycling program is fully utilized. Receives and reviews recycling publications and directives. Prepares supplements to higher headquarters directives. Markets recyclable products to brokers of paper fiber and metals. Tracks market, determines optimum market price and sells or holds to obtain the best price. Maintains records as to amount sold and prices received. Prepares monthly report to the supervisor and Central Accounting Division. (20%) 3. Personally or through subordinate supervisors, supervises the activities of approximately 30 personnel engaged in operations of the recycle center consisting primarily of motor vehicle operation and laboring functions. Plans and revises work schedules and assignments to assure an even flow and distribution of work, the expeditious handling of priorities, assure schedules and deadlines are met and to meet changes in workload. Coordinates with other units concerning matters of work accomplishment. Assures a sufficient amount of supplies and forms are available. Prepares workload and production reports. Assigns responsibilities to subordinates. Prepares performance standards and appraisals. Reviews production reports and other data for trends and work backlog. Takes corrective action. Reviews and interprets regulatory criteria and changes thereto. Prepares local supplements and SOPs. Discusses implementation of changes and resolution of problems with subordinates. Informs employees of management goals and objectives and higher level supervisors of employee concerns. Prepares formal requests for filling vacancies and temporary employees. Interviews and selects new employees. Prepares formal requests and recommendations for promotion, reassignment, outstanding performance, etc. Requests reaudit of jobs when duties change; reviews and signs job descriptions. Participates in position management and classification surveys. Initiates or participates in review and improvement "Of work methods, organization features and the structuring of positions. Approves and disapproves leave. Investigates and controls abnormal use of sick leave. Receive formal grievances. Holds corrective interviews with subordinates. disciplinary action. Orients new subordinates. Determines personnel, EEO and other employee programs. Initiates training needs. or recommends Implements (20%) Performs other duties as assigned. E-3 TN 420-47-02 1 Septe!IDer 1991 TAl TAl TAl TAl DEPARTMENT OF THI ARMY I. INSTALLATION 0" HIADOUAATI"I or••CI. .101 OEICRI"ION NONA"'ROPRIATEO FUNOS CITATION TO A~~LICAILI STANDARD AND ITI DATI. OF •· TITLE IISUANCI Motor Vehicle Operator Foreman S. 'AY ICHIDUU I. DCC. CODE 7. GAACE NS 5703 06 i. iVALUATtON A~~fiiOVAL Tille, par ~elllecluJe, eo.. aa4 pede of IIUa lob llewa bean IIGNATU"I DATE n..d Ia Meord...• wllb Depenment of the Annr •-pproprt...d flaocla offielal policy aod lftda level elaoclardl. t. SUI'I..VIIO"Y CONT..OLS. DUTIII, AND WO..KING CONDITIONS fl""leate ,._,.,o( HMI for-~~,...;., 4"''· wll1ow PlrtiMIIt ~.......... .....-111 of 411UN, lfc. Oil _,_, •t-.-r7.1 . SUPERVISORY CONTROLS Works under the direction of the Recycle Center Manager who prescribes methods, procedures,priorities, and time requirements and oversees incumbent's day-to-day direction of a well established routine operation. Supervisor is available for assistance when problems or unusual situations occur. Incumbent controls the ~ork operations to accomplish an adequatequantity and quality of work. Work is checked upon completion for efficiency and compliancewith procedures. MAJOR DUTIES Serves as Foreman over a shift of the recycling plant exerc~s~ng limited supervisoryresponsibility over work operations involving approximately 15 subordinate wqrkers. The occupation and nonsupervisory grade level that best reflect the nature of the overall work operation supervised are Motor Vehicle Operator NA-5703-07. Plans and schedules work assignments on a daily or project to project basis within the instructions and time limits provided. Makes additional assignments as work nears completion. Reviews instructions received and insures that arrangements are made for adequate personnel, materials, and equipment at the work site. Where work progress indicates the need for major. changes in procedure or sequence, consults with supervisor to obtain approval. Plans and prescribes deadlines and work sequence for individual workers based on guidance received. Selects workers and assigns tasks to be performed. Explainswork requirements, methods, and procedures; instructs subordinates in new procedures and provides assistance when problems arise. Reviews work in progress and on completion.Discusses changes in standard or prescribed procedures with supervisor. Adjusts proceduresand sequence of operations to accomplish work lllDre effectively and economically. Assures equipment and supplies are maintained and properly used. Coordinates with supervisor to assure arrival of supplies and equipment at work site. (70%) .101 CONTINT "'"OVAL a. I CI"TIII'Y THAT THII IS AN ACCU..ATIITATIMINT· 011' THI MAJO" OUTIII AND IIIIPONIIIIL.ITIII OF THII ~OSITION AND ITS OfiiGANIZATIONAL "IL.ATIONIHI~ AND THAT THE ~OSITION II NICIUAfiiY TO CARRY OUT GOVIIIINMINT II'UNCTIONI II'OR WHICH I AM IIIII~ONIIIL.IE. THII CIRTI~ICATION II MAOI WITW THE ICNOWL.IOGI THAT THII INfiOIIIIo.IA· TION II TO II UIIO 11'0111 ITATUTORY ~UR~OIII RIL.ATING TO A~"'INTMINT AND 'AVMINT Ofl ~UIL.IC I'UNOIAND THATII'AL.II OR YIIL&ADINQ ITATIMINTS MAY CONSTITUTE YIOLATIONI OF IUCH ITATUTU OR THIIR IM~L.IMINTINQ RIGUL.ATIONS• .._ THIS .101 OIICRI~TION WITH IU~'L.EMINTAL. MATERIAL II AOIOUATI FDA ~UA'OII 011' I VALUATION. DA FORM~.MAY 15 ..., -•• "'" ·-·-AA ,,..a:"'IDITION OF 1 MAIII •• II OI&OL.ITE. ...-......·~•~~~. E-4 TN 420-47-02 1 September 1991 2. Recommends performance requirements, promotions, reassignments, or other status changes of assigned personnel prior to initiation, and makes informal performance appraisals. Counsels employees on problems; resolves informal complaints and minor grievances; refers those unresolved to supervisor. Conducts corrective interviews with employees and refers disciplinary problems to supervisor. Encourages employees' participation in suggestion program, cost reduction program, etc. Provides on-the-job training for subordinates as needed and recommends employees for formal or cross-training to improve skills. Tentatively schedules annual leave and approve leave of short duration. Informs supervisor of anticipated vacancies, increase in workload or other circumstances to obtain replacements or additional staff. Reviews subordinates' job descriptions for adequacy and accuracy and suggests changes to supervisor. Maintains production reports and records for the unit. Implements personnel management programs where well established procedures exist in the organization such as, equal employment opportunity, time, leave, and overtime policies and practices, award and incentive systems, grievance procedures, and safety practices. (15%) 3. Operates equipment such as a 5-ton hi-lift, a 5-ton rear loader equipped with automatic transmission, rear end forks or chains, hydraulic controls and tipping frame to pick up dumpsters containing recyclable aluminum cans, newspaper and cardboard. Deposits materials in compactors for later removal to the recycling center. May operate 1-4 ton truck to deliver recyclable material to vendors and collect payment and a 2,000 and 4,000 pound forklift to unload and load and transport material to and from the loading dock. May operate a bobcat with a front loader. Performs operator maintenance. (15%) Performs other duties as assigned. SKILLS AND KNOWLEDGE Skill in handling controls of vehicles. Ability to judge clearances, turning radius, braking distance to maintain distance from preceding vehicle. Ability to load and unload refuse containers. Knowledge to maintain records and perform operator maintenance on ~ehicle and attached equipment. Ability to obtain a valid government driver's license. Required to possess or be able to obtain a Washington State Commercial Driver's License with applicable endorsements. Skill in handling controls for starting, stopping, backing, and driving a fork lift through narrow aisles in buildings, up and down ramps, and in and out of trucks, and for lifting, lowering, and tilting forks. Ability to provide the full scope of supervision to subordinates. PHYSICAL EFFORT Physical effort is required in reaching, bending, turning and moving hands, arms, feet and legs to operate hand and foot controls. Physical effort is required in securing refuse containers to vehicle. May have to work in awkward positions when servicing vehicles. WORKING CONDITIONS Required to work inside and outside in all weather conditions. Exposed to mud, dirt, dust, odors from the pick up and handling of recyclable materials. Drives in all types of traffic and weather and is exposed to the possibility of serious accidents. Is subject to cuts, bruises and broken bones from handling heavy or sharp objects. E-5 TN 420·47-02 1 Septenber 1991 TAl TAlTAl \, INSTAL.&.ATION 0111 HlAOQUAIIITIEIIIS 0'"'CI. DIPAIITMlNT DF THI AIIMY .101 DEICil.,TION NONA,..IlOII'IliA.TED FUNDS CITATION TO A""I.ICAI&.l STANDARD AND tTl DATI OF •. TITI.l IISUANCl Crane Operator I. PAY ICHIDUL.I I. DCC. COOl 7. GIIIADl NA 5725 09 i. iYALU,UION AI',.IIIOVAL IIGNATUIIII DATl flUe, "' •HtSuJe, eo.. onll pede of lllU lob laove bien flaell Ia ueordueo wiUl DeparUnea& of \It~ •-'•ouppropft. e&ell fla!Mie offlelol poUe7 oad lftM level elallducla. t. IUPIIIIVISOIIIV CONTIIIOI.$, DUTIII, AND WOIIIKING CONDITIONS tlrvlletll ,_,.._,.,of H,.l IM -~~ lrtWM lllul:r, wlleow fNriiiYIIt c:........ ,,.,,_,., .,............... --·,, _,..,.,, . MAJOR DUTIES Operates a variety of transportation/mobile type equipment utilized in the collection, transport and disposal of refuse and recycle commodities. 1. Operates special purpose motor vehicles. Equipment operated includes Dumpster trucks ranging from 5-30 tons, capacity of 10-80 yards, 4 or 5 speed automatic or standard transmission, gasoline and diesel, one and two axle, 4 or 8 wheels with controls for driving and dumping refuse such as hydraulic tipping frame, bail platforms, front end fork, compaction equipment, canister centering boom, hydraulic carriage, etc. The motor vehicle is equipped with a power takeoff and levers, buttons, pedals, etc. Drives and operates the vehicle to pick up loose refuse, containers, and canisters by mechanical means attached to the dumpsters. Aligns equipment with containers. Lifts containers to eithe~ dump refuse or place.containers on vehicle. Conveys refuse to the landfill. Empties containers at the landfill and returns to assigned lo.cations. Operator determines the routes to be followed. (60%) 2. Operates a 25 ton boom crane with various attachments for loading, unloading and ~oving heavy, bulky material and equipment, i.e. lumber, baled or spooled wire, boxes, crates, scrap metal, cars, etc. Selects and attaches equipment (spreader, bar, slings, hooks, etc.) to. complete the job. The fitting of the attachment is accomplished with the assistance of another employee. Segregates and moves scrap metal, etc. into trucks, bins, etc. within the salvage area. Moves crane in areas with close proximity of power lines and buildings where maneuverability and clearances are restricted. Works from hand signals of another workman when vision is obscured. Observes safety rules and remains constantly alert when operating equipment to avoid injury to other·workers in the area. (30%) o. I CI..TI"Y THAT THII II AN ACCU..ATI ITATIMIN'f.':O.. THI MAJO" DUTIII AND "IPDNIIII&.ITIII OP: THII "OIITION AND ITS OIIIGANIZATIONA&. llii.ATIONIHIPS AND THAT THI "OSITION II NICI..A"\' TD CAIIIIIIIIY OUT GDVIIIIINMINT 'UNCTIONa "0111 WHICH I AM IIIIII"DNIIII.I. THII CI..TI~I,ATIDN II MADI WIT14 THI ICNDW&.IDGI THAT THII IN .. OIIIUA· TION II TO II UIID "01111 ITATUTOIIIY 'Uil,OIIIIIIIII.ATING TO A'"DINTMUIT AND 'AYMINT 0" 'UII.IC 'UNOIAND THAT 'ALII 0111 YIILIADING ITATI...NTS MAY COHITITUTI YIOI.ATIONI OF IUCN ITATUTU 01111 THIIIIIIIM,L.IMINTING IIIIIGUI.ATIONI. THII JOI OIICIII"TION WITH IU,LIMINTA&. MATI ..IAI. II AOIQUATI 'Oil ii'Uil,OII 0" IYA&.UATIDN. IJiftlilllllll ,..,,..,_of,,.,,.,. C:~•tto• IDelli DA FORM 3G!Wt, MAY I& IDITIQN DF 1 MAIII II II OIIOL.lTE. TN 420·47·02 1 September 1991 3. Operates a diesel or gasoline powered 5 ton capacity heavy duty fork lift truck used for moving, stacking and unstacking, loadirig and unloading recycle commodities within the storage area, on and off vehicles, etc. Fork lift may be operated over rough terrain or surfaces. Sometimes drives in inside areas over level surfaces. (5%) 4. Performs operator maintenance and servicing of equipment or vehicles to include checking oil, gasoline, hydraulic fluids and water. Maintains proper pressure in tires and lubricates moving parts of hoist equipment. Posts data to trip ticket log books and load slips. Checks off pickups made on area check lists. Consolidates data into special and periodic reports. Reports include cubic yards of refuse collected and disposed of, mileage, number of cansisters picked up daily, etc. (5%) 5. On an as needed basis may perform the following: Works with and directs a crew in the loading and unloading of vehicles, equipment and scrap metal. Establishes work pace, assists workers in the more difficult and exacting tasks. On request, may furnish informal appraisal of crew members. Checks all completed work. (10%) Performs other duties as assigned. SKILL AND KNOWLEDGE Operator must be skilled in handling the controls for operation of the vehicle and attached refuse collection equipment; and in operating crane at all boom lengths, angles, and positions. Must be skilled in making rapid lifting capacity judgements; must have the ability to judge overhead and side clearances; turning radius and braking distance. Must be skilled in handling of controls for lifting, lowering, and tilting forks. Must exercise extreme caution to avoid accidents while operating the vehicles and equipment. Knowledge of record keeping regarding refuse and scrap metal collections. Must possess or be able to obtain a valid government driver's license. Required to possess or be able to obtain a Washington State Commercial Drivers License with applicable endorsements. RESPONSIBILITY Work is performed under the general supervision of the foreman who gives general working instructions by means of oral instructions or working schedule. Daily work is performed independently and is evaluated by type and frequency of complaints. Care and use of equipment is evaluated through review of maintenance orders and intermittent review of log books. Must exercise safety precautions at all times to prevent injury to personnel or damage to property. PHYSICAL EFFORT. Work requires strength to hold controls when work requires operator to hold the load in a stationary position. Work requires active physical effort in making continuous control changes to maneuver vehicles and equipment. May have to work in awkward positions when servicing or performing operator maintenance on vehicles or equipment such as lubrication of hoist equipment, etc. Work demands intense concentration, unusual alertness, and an exceptional degree of visual and physical coordination. May be required to lift and carry items weighing up to 80 pounds. TN 420-47-02 1 Septeniler 1991 WORKING CONDITIONS Required to work inside and outside in all weather conditions. Exposed to mud, dirt, dust, odors, unpleasant noises, heat, fumes and to continual vibration of the machinery during operation. Operator is freqently exposed to the possibility of accidents resulting in injuries such as cuts, bruises, and broken bones. May be exposed to contaminants such as asbestos, paints, solvents, etc. Required to wear protective clothing such as overalls, safety boots, ear plugs and gloves. E-8 TN 420·47-02 1 September 1991 TAl TAl TAl TAl 2 • .101 NUMIE A 1. INSTAL.L.ATION 0" HlADQUA,.TEIIIS OF"'(;I. DIPAitT'MENT OF THE AltMY .108 OESCRiniON NONA,.ItOPitiATlD FUNDS CITATION TO A~~L.ICAII..E sfANOAAO AND ITS OATI OF •. TITI.£ IISUANCIE Motor Vehicle Operator 5. PAY ICHIDUL.I I. OCC. COOl 7. GAAOE NA 5703 07 i. iVALUATeON ,.,.,.IIIOVAL SIGNATUIIII DATE Tille, pay ecbeclllk, eo..•114 plde of IIUalob ..... been ftaed Ia •eorclaac• wllll Deputmn& of llle Anny ooaapproprt a&ed fllod1 olflclal policy aod aracle ,..,,, e&aoduda. 8. SU~IIIIVISOIIIY CONTIIIOL.I. DUTIES, AND WOIIIKING CONDITIONS flrt4/icele pam"I of H"'e for-~~,..;., 4wtJ, wile,. ,_rtlrw"t c:.................... , .,....,.....,....-·,,_...,.,,, MAJOR DUTIES Operates a variety of transportation/mobile type equipment utilized in the collection, transport and disposal of refuse and recycle commodities. 1. Operates special purpose motor vehicles. Equipment operated includes Dumpster trucks ranging from 5-30 tons, capacity of 10-80 yards, 4 or' 5 speed automatic or standard transmission, gasoline and dieseal, one and two axle, 4 or 8 wheels with controls for driving and dumping refuse such as hydraulic tipping frame, bail platforms, front end fork, compaction equipment, canister centering boom, hydraulic carriage, etc. The motor vehicle is equipped with a power takeoff and levers, buttons, pedals, etc. Drives and operates the vehicle to pick up loose refuse, containers, and canisters by mechanical means attached to the dumpsters. Aligns equipment with containers. Lifts containers to eithe~ dump refuse or place containers on vehicle. Conveys refuse to the landfill. Empties containers at the landfill and returns to assigned lo.cations. Operator determines the routes to be followed. (70%) 2. Operates a diesel or gasoline powered 5 ton capacity heavy duty fork lift truck u~ed for moving, stacking and unstacking, loading and unloading recycle commodities within the storage area, on and off vehicles, etc. Fork lift may be operated over rough terrain or surfaces. Sometimes drives .in inside areas over level surfaces. (15%) 3. Performs operator maintenance and servicing of equipment or vehicles to include checking oil, gasoline, hydraulic fluids and water. Maintains proper pressure in tires and lubricates moving parts of hoist equipment. Posts data to trip ticket log books and load slips. Checks off pickups made on·area lists. Consolidates data into special and periodic reports. Reports include cubic yards of refusa collected and disposed of, mileage, number of canisters picked up daily, etc. (15%) Performs othrr duties as a5sjgped .aa• CONTINT AIIPROVAL a. I CIIIIT"Y THAT THII II AN ACCUIIIATISTATIMIH,.·'o~ THI MA.IOIII DUTIES AND tiiiPDNSIIII,.ITIII OP: THIS ~OSITION AND ITS OtiiGANIZATIONAL. IIIIL.ATIONSHI~ AND THAT THI ~OSITION 11 NICIUAtiiV TO CAatiiV OUT QOVIIIINMINT PUNCTIOHI ~Otll WHICH I AM aiS~NSISL.E. THIS ClaTI6tC:.TIOH II MADI WITW THI ltNOWL.IDGI THAT THIS IN~OIIIUA· TIOH IS TO II USED ~Otll ITATUTOtiiY ~aPOSIS aiLATING TO AP~INTMINT AND PAYMIHT OP: PUIL.IC ~UNOIAND THAT PAUl 01' WISL.IAOING STATIMINTIMAV COH8TITUTI VIOLATIONS OF SUCM STATUTU oa TMIIa IM..L.IMINTING IUGUL.ATIONII. L TMII JOI DIICI'IPTION WITH SU~UMINTAL. MATII'IAL. IS ADIQUATI P:QI' PUaPOII 0~ IYAL.UATION. DA FORM 3aloR, MAY I& ~-of"'"•-.-A til 21..3: ..._ IDITIQN OP: t MAIII II II OUOL.ITE. ..,_.....,..~·"· E-9 TN 420-47-02 1 septeneer 1991 SKILL AND KNOWLEDGE Operator must be skilled in handling the controls for operation of the vehicle and attached refuse collection equipment. Must be skilled in making rapid lifting capacity judgements; must know the height, width, length and weight of the vehicle; must have the ability to judge overhead and side clearances; turning radius, braking distance. Must be skilled in performing operator maintenance on vehicles and attached equipment. Must exercise extreme caution ~o avoid accidents while operating the vehicles and equipment. Knowledge of record keeping regarding refuse and scrap metal collections. Must possess or be able to obtain a valid government driver's license. Required to possess or be able to obtain a Washington State Commercial Driver's License with applicable endorsements. RESPONSIBILITY Work is performed under the general supervision of the foreman who gives general working instructions by means of oral instructions or working schedule. Daily work is performed independently and is evaluated by type and frequency of complaints. Care and use of equipment is evaluated through review of maintenance orders and intermittent review of log books. Must exercise precautions at all times to prevent injury to personnel or damage to property. PHYSICAL EFFORT Physical effort is required in reaching, bending, turning or moving hands, arms, feet and legs to operate hand and foot controls. May have to work in awkward positions when servicing or performing operator maintenance on vehicles or equipment such as lubrication of hoist equipment, etc. May be required to lift and carry items weighing up to 80 pounds. WORKING CONDITIONS Required to work inside and outside in all weather conditions. Exposed to mud, dirt, dust, odors, unpleasent noises, heat, fumes and to continual vibration of the machinery during opetation. Operator is frequently exposed to the possibility of accidents resulting in inj';i;ries such as cuts, bruises, and broken bones. May be exposed to contaminants such as asbEistos, paints, solvents, etc. Required to wear protective clothing such as coveralls, safety boots, ear plugs and gloves. E-10 TN 420-47-02 TAl TAl TAl 1 Septent>er 1991 1. INSTA~L.ATION 0" HlAOQUA"Tl"S OFI.,CI. DEPARTMENT OF THI ARMY JOI DESCRIPTION NONA,.ROPAIATED FUNDS i CITATION TO A~~L.ICAIL.l STANDARD ANO ITS DATE OF •· TITLE ISSUANCE Motor Vehicle Operator !. 'A'I ICHIDULI I. DCC. CODE 7. GAAOE NA 5703 06 i. iiVAL.UATION A'~IIIOVAL IIGNATUAI DATE TIUe, pa'J ~~:lledule, eoee and pad• of IIUa lob lie•• been ftaed 1111 accordaace wiUa Department of the Anay aoupproant• e,.d flaada official policy aad ~nde 1..e1 ataaducll. I. SU~l..VISOAY CONTAOLS, OUT IIS, AND WOAKING CONDITIONS (lrt41cefl INPnnf of 111101 (tw -""'Wtw 111111:1', ..,,.,,.. JNrfiMIIt C_,.._ tlele-111 of IIIIUia, ale. 011 _,_, If -·-ry.J MAJOR DUTIES 1. Operates a one ton capacity vehicle for the collection of recyclable materials such as paper. Picks up materials from administrative office throughout the installation and delivers to the Recycling Center. Establishes collection routes and schedules, or picks up on request. Performs operator maintenance. Posts trip tickets, maintains log books and load slips; consolidates record data for special and periodic reports. (70%) 2. Operates a diesel powered Garwood truck to pick up cardboard and large items. Vehicle has one gear range and five forward speeds, two driving wheels, and controls for packing and dumping the load; and weighs approximately 32,000 pounds. (15%) 3. Loads and unloads recyclable materials as required or during peak worklofid periods,. operates a baler, glass crusher, and other recycling equipment. Assists as required in segregating various commodities such as paper, newsprint, computer cards and paper, metals, glass, plastic, ~tc. (10%) Performs other duties as assigned. SKILLS AND KNOWLEDGE Skill in handling controls of vehicle. Ability to judge clearances, turning radius, bfa,king distance; skill to load vehicle assuring proper balance is maintained. Ability to sele'ct most expeditious route; knowledge of installation layout. Knowledge of traffic rules and regulations. Ability to properly maintain records and perform operator maintenance. ~·" Ability to use all controls in packing and dumping loads. Must possess or be able to obtain a valid government drivers license. JDI CONTINT ......OVAL. e. I CI"TI'Y THAT THIS IS AN ACCU..ATE ITATIMifi!T Of THI M.UOA DUTIII AND IIIIII'ONIIIILITIII O' THII POSITION AND ITS OIIIGANIZATIONAL AELATIONIHI~ AND THAT THI '011TIDN II NICIUAIIIY TO CARRY OUT GOYIANMlNT lit UNCTIONS fOIII WHICH I AM IIIII~ONIIILE. THIS CIRTII'ICATION II MAOI WITW THI KNOWL.IOGI THAT THII INf'OIUoiiA· TION II TO II UIID fOIII ITATUTOIIIY ~UIIIPOSII RELATING TO APPOINTMENT AND PAYMENT D' PUILIC f'UNDI AND THAT f'ALS& 01111 MIIL&ADING ITAT&M&NTS MAY CONSTITUTE VIOLATIONS 0' IUCM ITATUTII OR TMIIR IMPL.IMINTING ltiGULATIONI. THIS .101 OISCIIIIPTION WITH IUPPL.lMlNTAL MATERIAL. II ADEQUATE 'Dill PUIIIPOII Ofl IVAL.UATION. OA FORM 3QI.R, MAY I& IOITION 0, , MAIIl II II OUOLETI. ~-•• "'"·-·-AA , ..~: .._. llf•au•• ...,.., • ~IIll. E-ll TN 420·47·02 1 September 1991 RESPONSIBILITY Receives supervision from Foreman, who gives general working instructions verbally or through work schedules. Incumbent performs daily work independently and evaluates work. Provides instructions to a lower graded employee. Performs maintenance of and operates all equipment to avoid injury to others and damage to property. Care and use of vehicles and equipment is evaluated by maintenance orders intermittent check of log books. Work is evaluated by type and frequency of customer complaints. PHYSICAL EFFORT Physical effort is required in reaching, bending, turning or moving hands, arms, feet and legs to operate hand and foot controls. Physical effort is required in carrying containers to vehicles; frequently lifts and carries up to 100 pounds. May have to work in awkward positions when servicing vehicles. WORKING CONDITIONS Required to work inside and outside in all weather conditions. Exposed to mud, dirt, dust, odors from the pick up and handling of recyclable materials. Drives in all type of traffic and weather and is exposed to the possibility of serious accidents. Is subject to cuts, bruises and broken bones as a result of driving or when loading and unloading recyclable materials. NOTICE TO EMPLOYEE: Title and grade are established in accordance with position classification standards and guides referred to in item 3. These reference materials are available for your review in the Civilian Personnel Office. Assignment to duties not related to those above for a period exceeding 30 days may constitute a misassignment and consideration should be given to detailing or permanently assigning such duties. Questions regarding details or changes in duty assignments should be referred through your supervisor to the Civilian Personnel Office. E-12 TN 420·47·02 1 Septentler 1991 TAl TAl TAl TAl 1. INITAL.L.ATION OR HEADQUARTERS orc•cl. DEPARTMENT DF THI ARMY .108 DESCRIPTION NONA..ROPRIATED FUNDS i CITATION TO A~~I.ICAII.E ITANDAAD AND ITI DATI OF •· TITL.E ISSUANCE Fork Lift Operator I. PAY ICHIDUL.I I. OCC. CODE 7. o • • I~ ! 0 a: 0u• ..• 2a::Q Q .. •u~ I • ..... A :I 110 E 0 • ~ ao "' z ..... .. a:• ..e 0 •e c: "-~ u Q 0 Q Q c: .2.. -..• Q• Q, E ..u ..• CD Q G-1 _..,. it .. o I* "'10 i-N 11213141slal!Jal!lwlo_lll211~1411~~~~711allei~211221231241~~271~~~31132FI34~Jej371381311ooj•11421431"1~41~:J:i51~54J:4:fEj51ljonfa1182 l6711111slro!711ni~7517'!Tilllf8l I NUMBER I5tHIAl 10 ':; ~,-,-,·••••U'Jcn CJlz' iii ruuvl <'0 a~ DATE, .. -, U.Y DOD SINGLE LINE ITEM RELEASEI\lECEIPT DOCUMENT (8 PT) UNTIL EXUAUSTED \ 1 ENSURE ACCOUNT AND STATION IDENTIFY THE APPROPRIATE CODES ARE ON 'I'.HE DOCUMENT PROGRAM TN 420·47·021 septamer 1991 Appea4iz B sample Performance Work Statement SOLICITATION NO. PWS: Recycling PERfORMANCE WORK STATEMENT RECYCLING 1.0 GENERAL 1.1 Scope of Work: The Contractor shall be responsible for: 1.1.1 Collection of recyclables consisting of office mix paper products, aluminum beverage cans, tin and bimetal food and beverage containers, plastic containers, corrugated cardboard, glass bottles, jars, and newspapers separately from Family Housing. 1.1.2 Pickup of recyclable material at collection throughout the installation and its subposts, to include Family Housing areas, as defined in Appendix 3 (Recycling Collection Sites and Schedules) to this Performance Work Statement (PW'S). 1.1.3 Weighing, removing, and disposal operations based on workload provided at Appendix 2. 1.1.4 Fifty percent of the collection sites are located within buildings at central areas established by the building occupants. 1.2 The Contractor shall fully comply with all Federal, State and Local laws, ordinances, statutes and regulations pertaining to the collection, transportation and disposal of recyclables, including all permits, licenses, or other required authorizations. Recycling and disposal services shall be performed IAW AR 200-1 and AR 420-47. 1.3 Personnel Security Clearances: Clearances will be required for this function IAW Part 1, Section C, paragraph 4.3, and Section H, paragraph H.l38. 1.4 Occupational Safety and Health COSH): The Contractor shall comply with the requirements as specified in Part I, Section C, paragraph 5.0. 1.5 Policies and Procedures: The Contractor shall provide written policies and Standing Operating Procedures (SOPs) for all functional areas covered by this PWS. Policies and SOPs shall be submitted to the Contracting Officer's Representatives (COR) NLT 30 days after start of the contract. 2.0 ABBREVIATIONS AND DEFINITIONS 2.1 Abbreviations used in this PW'S are contained in Part I, Section C, Description/Specifications/Performance Work Statements, paragraph 2.1. 2.2 Definitions: H-1 TN 420-47-02 1 September 1991 PWS: Recycling SOLICITATION NO. 2.2.1 Collection Sites: The designated points where recyclables will be assembled for collection by the Contractor. 2.2.2. Office Paper Mix: Office paper, envelopes, flyer ads, newspaper, brown wrapping paper, manila folders, colored paper, glossy paper, magazines,books, telephone books, dry copy paper, copy paper, copy paper wrapping,bulletins, technical manuals, and schredded paper. 2.2.3. Recyclable Material: Materials that have useful physical propertiesafter serving their original purpose and can be reused or recycled for thesame or other purposes to include office paper mix, aluminum beverage cans,tin and bimetal food and beverage containers, corrugated cardboard, plasticcontainers, and glass bottles and jars. 2.2.4. Recyclin~: Any process by which materials that would otherwise becomesolid waste are collected, separated or processed and returned to the economicmainstream in the form of raw materials or products. 3.0 GOVERNMENT FINISHED PROPERTY (GFP) 3.1 The Government will not furnish any GFP under this PWS with the exceptionof expendable recycling containers. 4.0 CONTRACTOR FURNISHED PROPERTY 4.1 The Contractor shall furnish all the equipment, tools, materials andsupplies, except as specified herein as GFP, to perform the requirements under this PWS. 5.0 SPECIFIC TASKS 5.1 The Contractor shall: 5.1.1 Comply with all applicable Federal, State and local environmental laws and regulations, applicable directives and guidelines issued by agenciesincluding, but not limited to, the U.S. Environmental Protection Agency andthe New Jersey State Department of Environmental Protection. 5.1.2 Comply with all provisions of the Resource Recovery and RecyclingProgram at Fort , AR 200-1 and AR 420-47. 5.1.3 Pickup and remove from the installation all office mix paper products,newspapers, aluminum cans, corrugated cardboard, tin and bimetal food andbeverage containers, plastic containers, glass bottles and jars from specifiedcollection sites throughout the installation to include Family Housing areas.Total number of buildings shall not exceed 235 and the total number ofcollection sites shall not exceed 1450. 5.1.3.1 When a collection day coincides with an official holiday or acurtailment day, collection shall be made on the next workday. H-2 TN 420·47·02 1 Septenber 1991 SOLICITATION NO. PWS: Recycling 5.1.4 Ensure that recyclable products at the designated collection sites are picked up in accordance with the schedule provided by the Government at Appendix 3. Frequency of pickup shall be determined by the amount of material generated so as not to cause severe cluttering and/or safety and fire violations. Emergency pickups shall be made when directed by the COR/DEH. 5.1.5 Ensure that recyclable material being transported throughout the installation is properly secured to prevent littering. Contractor shall also be responsible for retrieving any litter caused by his employees during the performance of their duties. 5.1.6 Ensure that vehicles utilized in recycling collections are weighed prior to and immediately after collection at the scale house (Building 75). Incoming and outgoing vehicle weights shall be recorded on SELHI Form 1671 (Certified Weighmaster Weight Ticket) for each vehicle processed. 5.1.7 Ensure that recycling vehicle drivers turn in completed SELHI Forms 1671 to their supervisor on a daily basis. 5.1.8 Bundle the SELHI Forms 1671 prepared each day and submit them to the COR, DEH, or his designated representative by 0900 hours of the next workday. Weights recorded on SELHI Form 1671 will be used for actual payment for refuse collection dumping fees. 5.1.9 Upon discovery of any classified material in a recycling container, notify the COR/DEH immediately and dispose of this material as directed. 5.1.10 Upon discovery of contaminated material in recyclable containers, prior to removal from the installation, notify the COR/DEH and dispose of this material as directed. Once material is removed from the installation, the Contractor is responsible for disposal. 6.0 RESERVED 7.0 PERFORMANCE REQUIREMENTS SUMMARY 7.1 The Contractor shall perform the tasks specified in this PWS according to the performance standards and levels of quality shown in Appendix 1, and lAW applicable regulations. ' 8.0 APPLICABLE DOCUMENTS: 8.1 DA Documents MANDATORY ADVISORY AR 200-1, Environmental Protection X and Enhancement AR 420-47, Solid Waste Management X H-3 _(' PWS : Recycling REQUIRED SERVICE 1. Recycling ... Collection and Disposal 2. Weighing of Vehicles, Incoming/ ::r::: I Outcoming, and ~ Delivery of Weight Tickets. PERFORMANCE REQUIREMENTS SUMMARY PARA NUMBER 5 .1.3 and 5.1.4 5.1.5 thru 5.1. 7 "' STANDARD Provide recycling pickup and disposal as delineated in master schedules. Weighing of incoming and outgoing vehicles. MAXIMUM ALLOWANCE DEGREE OF DEVIATION FROM REQUIREMENT AQL AQL-2.5% Lot size is number of container pickups. AQL -0% Lot size is weight tickets furnished SOLICITATION NO. NORMAL METHOD OF SURVEILlANCE Random Sampling 100% inspection _... itz .. o ~~ ""10 i-N TN 420-47-02 1 September 1991 PWS: Recycling WORKLOAD DATA COLLECTABLE WORKLOAD DATA Recyclable Item Paper (office mix/cardboard/newspaper) (Family Housing newspapers bundled separately) Aluminum beverage cans Glass commingled Plastics (Family Housing only) Bimetal cans Corrugated cardboard (Family Housing only) Emergency pickups SOLICITATION NO. ESTIMATED TONS COLLECTED ANNUALLY 771 6 11 .25 4.5 3 5 (EST) H-5 TN 420·47·02 1 Septenbtr 1991 PWS: Recycling SOLICITATION NO. RECYCLING COLLECTION SITES AND SCHEDULES 1. SCHEDULE A: Recyclable pickup sites (administrative type building)Inside or loading dock pickup sites FIVE PICKUPS PER WEEK Building Number 1200 1205 2000 THREE PICKUPS PER WEEK Building Number 565 702 822 (BURGER KING) TWO PICKUPS PER WEEK Building Number 77 205 206 207 208 287 456 800 801 916 1075 1213/1214 2525 H-6 TN 420-47-02 1 Septetlb!r 1991 PWS: Recycling Building Number 114 116 117 166 167 209 210 277 282 ONE PICKUP PER WEEK Building Number · 4S5 457 475 492 500 502 545 550 551 283 (Loading Dock Basement 552 286 563 288 600 289/290/294 625 (One Consolidated Pickup point in Bldg 289) 655 291 657 292 671 295 675 296 678 417 689 422 695 429 699 430 739 443 750 453 787 H-7 SOLICITATION NO. Building Number 788 789 810 812 814 886 901 906 909 911 913 917 1000 1001 1004 1005 1102 1103 1104 1105 1108 1109 1201 1202 TN 420·47·02 1 September 1991 PWS: Recycling SOLICIATION NO. ONE PICKUP PER WEEK Building Number Building Number Building Number 1203 2705 9037 1207/1208/1209/1210 2707 9039 (One pickup point, Loading Dock) 9001 9041 2018 9010 9043 2531 9011 9044 2533 9012 9047 2539 9027 9307 2567 9031 2700 (Cafe & Loading Dock) 9032 H-8 TN 420·47·02 1 Septeni)er 1991 PWS: Recycling SOLICITATION NO. TWO PICKQPS PER MONTH Building Number Building Number Building Number 64 611 1123 75 614 1150 80 620 1152 108 656 1212 164 744 1220 165 745 2067 173 746 2275 279 747 2504 280 748 2535 281 749 2536 410 811 2537 414 826 2561 418 864 2704 419 816 9015 421 910 9023 427 912 9040 428 914 9042 434 915 9055 439 977 9083 447 1076 9162 545 1106 9392 480 1107 9401 485 1110 608 1122 H-9 TN 420-47·02 1 September 1991 PWS: Recycling Building Number 275 276 409 420 432 451 483 490 501 ONE PICKUP Building Number 615 616 621 668 682 686 707 718 828 SOLICITATION NO. PER MONTH Building Number 899 2044 2503 2529 9013 9017 9079 (on Wednesday) H-10 TN 420-47-02 1 Septed)er 1991 PWS: Recycling SOLICITATION NO. 2. SCHEDULE B: Family Housing (curbside pickup) 1. Recycling pickup shall be accomplished by the contractor as follows: 2. Main Post, Riverside Housing, Trailer Court, and Howard Commons shall be on the first and the third Friday of each month. 3. Olmstead Gardens, Megill, Hope/Hemphill and Evans will be on the second and fourth Friday of each month. 4. Unaccompanied personnel and transient quarters recycling pickup shall be accomplished on the first and third Friday of each month. Current buildings to be serviced are: 259 362 270 363 271 364 360 (POST GUEST HOUSE) 1077 361 3. SCHEDULE C: Seasonal pickup for recyclables (glass/aluminum/plastic) The glassjalumimumjplastic recycling pickup shall be conducted seasonally during the period from Memorial Day through the weekend following Labor Day as indicated below: NO. OF RECYCLING LOCATION CONTAINERS COLLECTION DAYS CHAS WOOD AREA SWIMMING 4 X X X X X POOL FORT MONMOUTH OFFICERS 4 X X X X X CLUB SWIMMING POOL 4. SCHEDULE D: Seasonal recycling (glass/aluminum/plastic) The glass/aluminum/plastic recycling pickup shall be conducted seasonally during the period from 1 April through 30 September as indicated below: H-11 TN 420·47·02 1 Septenb!r 1991 PWS: Recycling SOLICITATION NO. NO. OF RECYCLING LOCATION CONTAINERS COLLECTION DAYS CHAS WOOD LITTLE LEAGUE FIELDS, 3 X X X COLIN KELLY FIELD #l, 2, 3 (ONE CONTAINER EACH FIELD) CHAS WOOD SOFTBALL FIELD 1 X X X GUAM AND CORREGIDOR HEMPHILL PARADE FIELD 2 X X X MAIN POST C2 SPACE SYSTEMS 1 X X X BALLFIELD 800 AREA BALLFIELD 1 X X X MAIN POST DEAL FIELD BALLFIELDS 2 X X X (ONE CONTAINER EACH FIELD) GAZEBO 1 X X X HUSKY BROOK POND AREA 4 X X X TENNIS COURTS, BLDG 272 1 X X X TENNIS COURTS, BLDG 1079 1 X X X TENNIS COURTS, BLDG 1230 1 X X X TENNIS COURTS, BLDG 2000 1 X X X 5. SCHEDULE E: Seasonal Recycling (glass/aluminum/plastics) The glass/aluminum/plastic recycling pickup shall be conducted seasonally during the period 1 October through 15 December as indicated below: NO. OF RECYCLING LOCATION CONTAINERS COLLECTION DAYS i tl I H I I i MAIN POST DEAN FIELD 2 X X BALLFIELDS H-12 TN 420-47-02 1 Septewber 1991 PWS: Recycling SOLICITATION NO. 6. SCHEDULE F: Seasonal Recycling· -~glass/alwilinwnjplastic) The glass/alwninwn/plastic recycling pickup shall be conducted seasonally during,the period 1 March through 31 March. NO. OF RECYCLING . LOCATION CONTAINERS COLLECTION DAYS TENNIS COURTS, BLDG 272 1 X X TENNIS COURTS, BLDG ,1079 1 X X 7. SCHEDULE G: Corrugated Cardboard (Family Housing only) The curb side pickup of corrugated cardboard relocation (moving) boxes in Family Housing areas shall be picked up on an "on call" basis as requested by the COR. LOCATION ANNUAL COLLECTIONS FAMILY HOUSING 600 (EST) H-13 Appendix I Descriptions of Recyclable Materials Paper: Nondurable paper. products include newspaper, books and magazines, office papers, commercial printing, tissue paper and towels, paper plates and cups, and other nonpackaging paper such as that used in cards, games, posters and other pictures. Paper and paperboard are used in containers and packaging in the form of corrugated boxes, milk cartons, other folding cartons (e.g., cereal boxes) bags and sacks, wrapping papers, and other paper and paperboard packaging. Glass: In the container category, glass is found in beer and soft drink bottles, wine and liquor bottles, and food bottles and jars, as well as cosmetics and other products bottles and jars. Aluminum: The largest source of aluminum is aluminum cans. Metals: Non-ferrous metals are found in durable products such as appliances, consumer electronics, etc. The largest quantities of ferrous metals are found in durable goods such as appliances, furniture, tires and other miscellaneous durables. Containers and packaging are other sources. Plastics: Plastics are found in such nondurable products as disposable diapers, trash bags, cups, eating utensils, shower curtains, etc. Plastics are also used in a variety of containers and packaging products. Other Materials: Rubber and leather: The predominant source of rubber is rubber tires. Other sources of rubber and leather include clothing and footwear. These sources are quite diverse, including such items as gaskets on appliances, furniture and hot water bottles, for example. I-1 TN 420-47-02 1 September 1991 AAFES ACE APR BCAN CERL COE DA DCS, Log DEH DLA DOD DOIM DPCA DOL DRM DRMO DRMR DRMS EPA FAO GSA IDP ISWM Appendix J List of Acronyms Army and Air Force Exchange Service Assistant Chief of Engineers Appropriated Fund Budget Clearing Account Code us Army Construction Engineering Research Laboratory Chief of Engineers Depart of the Army Deputy Chief of Staff, Logistics Directorate of Engineering and Housing Defense Logistics Agency Department of Defense Directorate, Information Management Directorate of Personnel and Community Affairs Directorate of Logistics Directorate, Resource Management Defense Reutilization and Marketing Office Defense Reutilization and Marketing Region Defense Reutilization and Marketing Service Environmental Protection Agency Finance and Accounting Office General Services Administration Individual Development Plan Integrated Solid Waste Management J-1 TN 420-47-021 September 1991 MOI Memorandum of Instruction MWR Morale, Welfare and Recreation NAF Non-Appropriated Fund NAFI Non-Appropriated Funds Instrumentalities NIF Non-Industrially Funded OPA Other Procurement, Army PCIP Productivity Capital Investment Program PECIP Productivity Enhancing Capital Investment Program PIF Productivity Investment Funding QRIP Quick Return on Investment Program QWRP ~ Qualifying Waste Recycling Program RAC Recycling Advisory Committee RCRA Resource Conservation and Recovery Act RMO Resource Management Office RTD Reutilization, Transfer and Donation sco Sales Contracting Officer SIC Service Identification Code SJA Staff Judge Advocate USAEHSC US Army Engineering and Housing Office J-2