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 INSTRUCTIONS TO DISTRICT AND COUNTY AGENTS 
 
 PRODUCE LOAN OFFICE, 
 
 Columbus, Miss., April 4, 1864. 
 Sir: 
 
 You are requested to examine carefully into the condition ot 
 Grovernment Cottons in your County, a list of which is enclosed, and 
 report to this ollice the facts. 
 
 Should the cotton be found insecurely sheltered or otherwlw 
 neglected or in bad condition, it is expected that you will notify the 
 parries having charge of it to give the same immediate atttention, nn- 
 <ler their contract ta " take due and proper care of the cotton." 
 
 Should the said parties after reasonable notice, not take the 
 necessary steps for the preservation of the cotton, you are empowered 
 to have the matter attended to at the expense of the Government, aijitl 
 your duplicate vouchers will be paid by me. In such Cases the parties 
 will be held liable for th" <'.osr, ('xc<'[)V nmlcr (•ircuiii-^t.nict's of a very 
 peculiar character. 
 
 What the Governmnt expects is, that its cotton shall be shel- 
 tero I from the weather and from cattle, and where the bagging or rop*- 
 have been removed by unauthori/tid parties or depredators, that tlie 
 party in charge of it bhall replace the same with boards and hoops, 
 and where buildings.are injured cauij^e them to be repaired. 
 
 Agents are requested to ascertain and report all the facts con- 
 nected with alledged loss of cotton from tire or any other cause, and 
 in rebaling will use boards and hoops. 
 
 In cases where cotton is leffe upon abandoned estates, the Agent 
 will, if no arrangement can be made to place it in charge of some 
 neighbor, cause the cotton to be removed to a secure location, taking 
 the receipt of a responsible party who will undertake its custody. 
 
 . Agents will report to me at least twice a month in detail. 
 
 J. D. B. DeBOW, 
 
 Gen' I Agent Produce Loan 
 
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