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NORTHWESTERN
UNIVERSITY
LIBRARY
EVANSTON
ILLINOIS
THE
CONSTITUTION AND BY-LAWS
or THE
ASIATIC SOCIETY OF JAPAN.
Revised December d<th, 1895.
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THE
CONSTITUTION AND BY-LAWS
OF THE
ASIATIC SOCIETY OF JAPAN.
Revised December 4th, 1895.
THE CONSTITUTION OF THE ASIATIC
SOCIETY OF JAPAN.
Revised December 4th, 1895.
NAME AND OBJECTS.
Art. I. The Name of the Society shall be The Asiatic
Society of Japan.
Art. II. The object of the Society shall be to collect and
publish information on subjects relating to Japan
and other Asiatic Countries.
Art. III. Communications on other subjects may, within the
discretion of the Council, be received by the Society,
but shall not be published among the Papers forming
the Transactions.
MEMBERSHIP.
Art. IV. The Society shall consist of Honorary and Ordinary
Members.
Art. V. Honorary Members shall be admitted upon special
grounds, to be determined in each case by the
Council. They shall not be resident in Japan, and
shall not pay an entrance fee or annual subscription.
ARiT. VI. Ordinary Members shall pay, on their election,
an entrance fee of Five Dollars and subscription
for the current year. Those resident in Japan
shall pay an annual subscription of Five Dollars.
Those not resident in Japan shall pay an annual
subscription of Three Dollars or a Life Composition
of Sixteen Dollars gold or Three Guineas.
Any Member elected after June 30th shall not
be required to pay the subscription for the year
of his election unless he wishes to receive the
Transactions of the past session of the Society.
Any person joining the Society ean become a Life
Member by the payment of Fifty Dollars; or any
person already a member can become a Life Member by
Iviii
CONSTITUTION.
the payment of Fifty Dollars, less Two Dollars and
Fifty Cents for each year in which he has been
an Ordinary Member.
Aiir. VII. The Annual Subscription shall be payable in
advance, on the 1st of January in each year.
Any Member failing to pay his subscription for the
current year by the 30th of June shall be reminded of
his omission by the Treasurer. If his subscription stiU
remains unpaid on the 81st of December of that year, he
shall be considered to have resigned his Membership.
Art. VIII. Every Member shall be entitled to receive the publica¬
tions of the Society during the period of his Mem¬
bership.
OI'FICEES.
Art. IX. The Officers of the Society shall be : —
A President.
Two Vice-Presidents.
A Corresponding Secretary.
Two Eecording Secretaries.
A Treasurer.
A Librarian.
COUNCIL.
Art. X. The affairs of the Society shall be managed by a
Council composed of the Officers for the current year
and ten ordinary Members.
MEETINGS.
Art. XI. General Meetings of the Society and Meetings of
the Council shall be held as the Council shall have
appointed and announced.
Art. XII. The Annual Meeting of the Society shall be held in
December, at which the Council shall present its Annual
Eeport and the Treasurer's Statement of Accaunts, duly
audited by two Member nominated by the President.
Art. Xni. Nine Members shall form a quonim at an Annual
Meeting, and Five Members at a Council Meeting. At
all Meetings of the Society and Council, in the absence
constitution.
lix
of the President and Vice-President, a Chairman shall
be elected by the Meeting. The Chairman shall not
have a vote unless there is an equality of votes.
Art. XIV. Visitors (including representatives of the Press) may
be admitted to the General Meetings by Members of
the Society, but shall not be permitted to address
the Meeting except by invitation of the Chairman.
ELECTIONS.
Art. XV. All Members of the Society shall be elected by the
Council. They shall be proposed at one Meeting of
the Council', and balloted for at the next, one black ball
in five to exclude; and their Election shall be
announced at the General Meeting following.
Art. XVI. The Officers and other Members of Council shall
elected by ballot at the Annual Meeting, and shall
hold office for one year.
Art. XVII. The Council shall fill up all Vacancies in its Mem¬
bership which occur between Annual Meetings.
PUBLICATION.
Art. XVIII. The published Transaction of the Society shall con¬
tain :—(1) Such papers and notes read before the
Society as the Council shall have selected, and an
abstract of the discussion thereon :
(2) The Minutes of the General Meetings ;
(3) And at the end of each annual volume, the Reports
and Accounts presented to the last Annual Meeting'
the Constitution and By-Laws of the Society and
a List of Members.
Art. XIX. Twenty-five separate copies of each published paper
shall be placed at the dispos^ of the author and
the same number shall be reserved by the Council
to be disposed of as it sees fit.
Art. X^ r The Council shall have power to distribute copies of the
Transactions at its discretion.
Art. XXI. The Council shall have power to publish, in separate
form, papers or documents which it considers of
sufficient interest or importance.
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constitution.
Art. XXII. Papers accepted by the Council shall become the
property of the Society and cannot be published
anywhere without consent of the Council.
Acceptance of a paper for reading at a General
Meeting of the Society does not bind the Society to
its publication afterwards. But when the Council
has decided not to publish any paper accepted for
reading, that paper shall be restored to the author
without any restriction as to its further use.
MAKING OF BY-LAWS.
Art. XXIII. The Couucil shall have power to make and amend
By-Laws for its own and the Society's guidance
provided that these are .not inconsistent with the
Consitution; and a General Meeting, by a majority
vote, may suspend the operation of any By-Law.
AMENDMENTS.
Art. XXIV. None of the foregoing Articles of the Constitution can
be amended except at a General Meeting by a vote
of two-thirds of the Members present, and only if
due notice of the proposed Amendment shall have
been given at a previous General Meeting.
( )
BY-LAWS.
GENEEAL MEETING.
Art. I. The yession of the Society shall coincide with the
Calandar Year, the Annual Meeting taking place in
December.
Art. II. Ordinarily the Session shall consist of nine monthly
General Meetings ; but it may include a less or greater
number when the Council finds reason for such a change.
Art. III. The place and time of Meeting shall be fixed by the
Council, preference being given when the Meeting is
held in Tokyo, to 4 p.m. on the Second Wednesday of
each month. The place of meeting may be in Yokohama
when the occasion is favourable.
Art. IV. Timely notice of every General Meeting shall be sent
by post to the address of every Member resident in Tokyo
or Yokohama.
ORDEE OF BUSINESS AT GENEEAL
MEETINGS.
Art. V. The Order of Business at General Meetings shall be ;—
(1) Action on the Minutes of the last Meeting;
(2) Communications from the Council.;
(3) Miscellaneous^usiness;
(4) The Beading and Discussion of papers.
The above order shall be observed except when the
Chairman shall rule otherwise.
At Annual Meetings the Order of Business shall in"
elude, in addition to the foregoing matters
(5) The Beading of the Council's Annual Beport and
Treasurer's account, and submission of these for the
action of the Meeting upon them ;
Ixii
BY-IiAWS.
(6) The Election of Officers and Council as directed by
Article XVI. of the Constitution.
MEETINGS OF COUNCIL.
Art. VI. The Council shall appoints its own Meetings, preference
as to time being given to 4. p.m. on the First Wednes¬
day of each month.
Art. VII. Timely notice of every Council Meeting shall be sent by
post to the address of every Member of the Council,
and shall contain a statement of any extraordinary
business to be done.
OEDER OF BUSINESS AT COUNCIL
MEETINGS.
Art. VIII. The Order of Business at Council Meetings sfiall be :
(1) Action upon the Minutes of last Meeting;
(2) Reports of the Corresponding Secretary,
of the Publication Committee,
*"01 the Treasurer,
of the Librarian,
and of Special Committees ;
(3) The Election of Members ;
(4) The Nomination of Candidates for Membership of the
Society;
(o) Miscellaneous Business;
(6) Acceptance of papers to be read before thd Society ;
(7) Arrangement of the Business of the next General
Meeting.
PUBLICATION COMMITTEE.
Art. IX. There shall be a Standing Committee entitled the Publication
Committee and composed of the Secretaries, the Librarian,
and any Members appointed by the Council. It shall
oi'dinarily be presided over by the Corresponding Secretary.
It shall carry through the publication of the Transac¬
tions of the Society, and the re-issue of Parts out of print.
BY-LiWS.
Ixlii
It shall report periodically to the Council and act
under its authority.
It shall audit the accounts ior printing the
Transactions.
It shall not allow authors' manuscripts or printer's-
prool's of these to go out of its custody for other than,
the Society's purposes.
DUTIES OF COERESPONDING SECRETARY.
Abt. X. The Corresponding Secretary shall : —
1. Conduct the Correspondence of the Society ;
2. Arrange for and issue notice t)f Council Meetings, and'
provide that all official business be brought duly and in
order before each Meeting ;
3. Attend every Council Meeting or give notice to the
Recording Secretary that he will be absent;
4. Notify new officers and Members of Council of their ap¬
pointment and sendthem each a copy of the By-laws ;
6. Notify new Members of the Society of their election and
send them copies of the Articles of Constitution and of
the Library Catalogue ;
6. Unite with the Recording Secretary, Treasurer and
Librarian in drafting the Annual Report of the Council
and in preparing for publication all matter as defined in
Article XVIII. of the Constitution.
7. Act as Chairman of the Publication Committee, arid
take first charge of authors' manuscripts and proofs
struck off for use at Meetings.
RECORDING SECRETARIES.
Abt. XI. Of the Recording Secretaries, one shall reside in T6ky5
and one in Yokohama, each having ordinarily duties only
in connection with Meetings of the Society or its Council
held in the place where he resides.
Ixiv
by-laws.
DUTIES OF RECORDING SECRETARY.
Art. XII. The Becoiding Secretary shall ;—
1. Keep Minutes of General Meetings ;
2. Make arrangements for General Meetings as in¬
structed by the Council, and notify Members resident in
Tokyo and Yokohama;
3. Inform the Corresponding Secretary and Treasurer
of the election of new Members.
4. Attend every General Meeting of Council, or, in case
of absence, depute the Corresponding Secretary or
some other Members of Council to perform his
duties and forward to him the Minute Book ;
5. Act for the Corresponding Secretary by the latter's
absence;
6. Act on the publication Committee ;
7. Assist in drafting the Annual Report of the Council
and in preparing for publication the Jlinutes of the
General Meeting and the Constitution and By-laws
of the_Society;
8. Furnish abstracts of Proceedings at General Meetings
to newspapers and public prints as directed by the
Council.
DUTIES OF TREASURER.
Afir. XIII. The^Treasurer shall: —
1. Take charge of the Society's Fund in accordance
with the instruction t)f the Council.
2. Apply to the President to appoint Auditors, and present
the Annual Balance sheet to the Council duly audited
before the date of the Annual Meeting;
3. Attend every Council Meeting and Report when
requested upon the money affairs of the Society, or
in case of absence depute some Member of the
Council to act for him, furnishing him with such in¬
formation and documents as may be necessary ;
4. Notify new members of the amount of entrance fee
and subscription then due ;
BY-LAWS.
Ixv
5. Collect subscriptions and notify Members of their
unpaid subscriptions once in or about January and
again in or about June ; apply to Agents for the
sale of the Society's Transactions in Japan and abroad
for payment of sums owing to the Society;
6. Pay out all.Monies for the Society under the direction
the Council, making no single payment in excess of
Ten Dollars without special vote of the Council.
7. Inform the Librarian when a new Member has paid his
entrance fee and first subscription ;
8. Submit to the Council at its January Meeting the
names of Members who have not paid their subscription
for the past year ; aud, after action has been taken by
the Council, furnish the Librarian with the names of
any Members to whom the sending of the Transactions
is to be suspended or stopped.
9. Prepare for publication the List of Members of the
Society.
DUTIES OF LIBRARIAN.
XIV. The Librarian shall:—
1. Take charge of the Society's Library and stock of
Transactions, keep its books and periodicals in order,
catalogue all additions to the Library, and superintend
the binding and preservation of the books;
2. Carry out the Begulations of the Council for the use
and lending of the Society's books ;
3. Send copies of the Transactions to all Honorary
Members, to all Ordinary Members not in arrears for
dues according to the list furnished by the Treasurer,
and to all Societies and Journals, the names of which
are on the list of Exchanges;
4. Arrange with Booksellers and others for the sale of the
Transactions as directed by the Council, send the
required number of each issue to the appointed agents
and keep a record of all such business ;
5. Arrange under direction of the Conncil, new E xchange
of the Transactions with Societies and Journals;
6. Draw up List of Exchanges of Journals and of additions to
the Library for insertion in the Council's Annual Beport;
BY-LAWS.
7. Make additions to the Library as instructed by the
Council;
8. Present to the Council at its November Meeting a state¬
ment of the stock of Transactions possessed by the
Society;
9. Act on the Publication Committee ;
10. Attend every Council Meeting and report on Library
matters, or if absent, send to the Corresponding
Secretary a statement of any matter of immediate
importance.
LIBEARY AND MEETING ROOM.
Art XV. The Society's Rooms and Library shall be in Tsukiji,
Tokyo,, to which may he addressed all letters and
parcels not sent to the private address of the Correspond¬
ing Secretary, Treasurer, or Librarian,
Art XVI. The Library shall be open to Members for consultation
during the day, the keys of the book cases being in the
possession of the Librarian or other Members of Counci
resident in the neighbourhood: and books may be bor¬
rowed on applying to the Librarian,
SALE OF TRANSACTIONS.
Art. XVII. A Member may obtain at half-price for his own use
copies of any Part of the Transactions.
Art. XVIII. The Transactions shall be on sale by Agents approved
of by the Council and shall be supplied to these Agents
at a discount price fixed by the Council.
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