13379
V\ S • U) & b' 5
\
SEAL ESTATE ACTIVITY STTRVEYS
Trends of Deeds and Mortgages Recorded in
a Long Term Period
A circular presenting the technique for transcribing,
tabulating* and summarizing data obtained from deed
and mortgage transcriptions for a long term period.
W. P. A. Technical Series
Research, Statistical, and Survey Project Circular No. 5
August 8, 1938
WORKS PROGRESS ADMINISTRATION
Division of Social Research
Washington, D. C.
13379
F0R3W0BD
This circular provides a suggested operating technique
for a long term survey in the field of Real Estate Activity. While
it is related to, it may he conducted independently of the survey
outlined in Circular No. 3 of this series.
It is hoped that the suggestions, as far as they are
pertinent, will serve as a guide to successful project operation
and will increase the competence of the technical supervision.
The procedures presented herein are not mandatory. Local
conditions and legal requirements may necessitate some changes. It
has "been demonstrated, however, that these procedures and forms are
adequate to accomplish the stated objectives of such a survey.
These procedures relate only to the technique of project
operation. Nothing in this circular is to be construed as affecting
or modifying in any way administrative procedures of the Works Progress
Administ ration.
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CONTENTS
Page
Preface ii
Nature of project 2
General objective 2
Types of data obtained and their uses 3
Sponsors of project 6
Review of sources of data 7
Personnel and costs 9
Instructions to supervisors 13
General instructions 13
Forms to be used and sources of data 15
General operating problems 16
Summary of procedural steps 18
APPENDIX A - DETAILED INSTRUCTIONS
(for use of project staff)
Filling 21
General transcription instructions 21
Filling Deed Schedule, Form F 23
Filling Sheriff's Deed or Foreclosure Schedule,
Form G 33
Filling Mortgage Schedule, Form H 37
Coding 41
Tabulating 42
General tabulating instructions 42
Tabulating Deed Schedule, Form F 44
Tabulating Sheriff's Deed or Foreclosure Schedule,
Form G 49
Tabulating Mortgage Schedule, Form H 56
APPENDIX E - FACSIMILES OF FORMS
Schedules 64
Tabulation forms 67
13379
PREFACE
In the spring of 1955 the Division of Economics and
Statistics of the Federal Housing Administration, with the coopera¬
tion of the Central Statistical Board, made a study of the possibili¬
ties of obtaining more comprehensive data from the use of public
records pertaining to real estate. Preliminary studies, conducted
by L. Durward Badgley of the Division o^ Economics and Statistics of
the Federal Housing Administration, were based on an examination of
county records in different parts of the country and a complete review
of all past efforts to obtain information on real estate activity
in its various phases. These preliminary investigations proving
sufficiently significant, Mr. Badgley was requested to prepare a
standard technique for the conduct of real estate activity surveys
wluch would be adaptable to the use of WPA workers.
Particular credit is due Raymond Schwartz of the Federal
Housing Administration for assistance in the preparation of the tech¬
nique. Credit is also due Ernest M- Fisher and Howard G-. Brunsman of
the Federal Housing Administration, Donald Jackson of the Department
of Agriculture, and Morris A. Copeland and William M. Head of the
Central Statistical Board.
The survey procedure was originally designed for the opera¬
tion of a comprehensive study involving the collection, correlation,
and analysis of data obtained from several sources. It was, however,
readily divisible into several basic studies. The survey outlined
ii
13379
in this circular represents one such unit so devised as to be complete
in itself. At the same time, however, it is related to and should Ordi¬
narily be operated a.s a continuation (on a less detailed basis) of the
Limited Survey of Deeds and Mortgages Recorded in a Recent Period as
outlined in Circular No. 3 of this series.
Tne Works Progress Administration is indebted to the Federal
Housing Administration for its valuable assistance in the preparation
of these procedures. They have been adapted by the Federal Housing
Administration and the Division of Social Research of the Works Progress
Administration to the special conditions under which WPA projects must
operate.
The procedures outlined are recommended by the Division of
Women's and Professional Projects as a guide in the operation of this
type of research, statistical, and survey project.
iii
TRENDS OR DEEDS AND MORTGAGES RECORDED
IN A LONG TERM PERIOD
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NATURE OP PROJECT
A. G-eneral Objective
The technique outlined in Research, Statistical and Survey
Project Circular No. 3, A limited Survey of Needs and Mortgages Recorded
in a Recent Phriod, was designed to make available to municipal and
county officials an analysis of the public records relating to real
estate transfers and mortgage financing in recent years. The present
technique is designed to obtain similar, although less detailed, data
on the same sub.j-'-c-t and extends the information gathered in the earlier
study back through the earlier records of the county. This makes pos¬
sible an analysis of long term trends in this field. The significance
of such data is apparent in view of the major role played by real
property in community development.
The growing responsibilities of local and county governments
have been evidenced by the constant extension of public services and by
the growing consciousness of the need for basic data requisite to estab¬
lishing public policies and increasing administrative efficiency. In no
field has the increase in public concern been more evident than in the
realm of real estate activity. This is not surprising when one considers
that real property represents the largest single item in the tangible
assets of present day American communities. The public interest is
concerned, however, not only in safeguarding that property but in insuring
that real estate development be such as to increase the welfare of the
community as a whole. This latter interest has been manifested in the
establishment of city planning and zoning boar s; in increased development
of engineering departments; in greater attention to housing and building
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codes; in a closer examination of community resources for purposes of
taxation; and in greater emphasis on "better operations of public -utilities.
Intelligent municipal administration is based, of necessity, on
analysis of available data relating to the past. In the field of real
estate activity such basic data are available in the various public
records relating to real estate transactions. In each county office
throughout the country there exists a rich untapped mine of information.
The tabulation and analysis of these raw materials will assist in the
development of principles which will serve as guides in formulating
public policies.
While these county records have been recognized by research
agencies as a source of vital information, the cost of tabulating the
data in usable form for a sufficiently long period of years and in the
required detail has usually been prohibitive. In recognition of the
budgetary limitations of local agencies (governmental or private), the
techniques outlined in this circular and in Circular Ho. 3 of this series
have been developed to facilitate the effective local use of Works Program
funds and personnel.
3. Types of Data Obtained and Their TIses
This technique will provide the following types of data for
analysis;
^Cities which have recently conducted Real Property Inventories have
additional materials pertaining to the current situation which will
be invaluable in supplementing the trend data compiled in the present
study and in the study outlined in Circular Ho. 3 of this series.
Furthermore, if a Farm Mortgage Survey has been conducted in the county
it is advisable to determine the extent to which the materials obtained
in that study can be utilized in the present survey.
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1. Real estate transfers.—The data are to be tabulated accord¬
ing to civil division, month and year of transfer, consideration, and form
of deed involved.
2. Sheriff's sales of real estate.—In addition to tabulations
similar to those presented for real estate transfers, the tabulations of
documents relating to sheriff's sales of real estate are to indicate the
type of transaction (mortgage foreclosure, tax sale, etc.), amount paid
by purchaser, type of plaintiff, and whether the purchaser is the same as
the laintixf.
3. Mortgo.ge records.—Tabulations arc to be prepared according
to civil division, month and year of recording, face amount, interest
rate, and type of mortgage.
The type of data to be obtained through these procedures is
similar to that collected in the limited survey for a, recent period
(Circular No. 3). This more extended study provides for obtaining lesser
detail than did the earlier study, but these less detailed data are
collected for a much longer period of years. On the basis of the collected
materials, charts may be prepared similar to those shown as figures 1, 2,
and 3 of Circular No. 3. In addition, long term charts may be prepared
for the various communities within the tabulation area, as exemplified
by figure 1 on the following page. Charts of this type may be presented
for the total number of deeds recorded, for the number of sheriff's deeds,
and for the number and amount of mortgages recorded. The data obtained
in this study may be coupled in such presentation with the data obtained
in the study outlined in Circular No. 3 so that trends can be developed
for the full period covered by the combined studies.
1900
1905
(910
1915
1920
I9S5
1930
1935
FIG. I-INDEXES* OF REAL ESTATE ACTIVITIES
* Based on average number of debts recorded and corrected for
population growth and seasonal variations, adapted from Federal
Housing Administration, Department of Economics and Statistics. af-2823,wp»
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The information thus made available through studies in the
field of Real Estate Activity will prove useful to many public officials.
Among these are local financial officers, including municipal and county
treasurers, assessors, and comptrollers; city or regional planning and
zoning boaies; engineering officials; building inspectors; and those
charged with administration and development of public works.
To planning and zoning authorities, the results will indicate
the changing uses of real estate in any area, the growth of subdivided
areas from year to year by different geographical districts, and the rate
at which newly created sites are brought into use. This information is
basic to the intelligent administration of any planning or zoning authority.
For those charged with the responsibility of administering
public policy with respect to the extension of publicly owned utilities,
the control of building operations in the community, end the enforcement
of public policy as expressed in housing or building codes, the informa¬
tion obtained by the survey will be immediately useful. It will indicate
specifically the areas where problems are most acute, where activity is
greatest, and will assist in forecasting the demands which are likely to
be made upon the community services.
Of particular interest to the financial officers of local
governments will be the financial record of every parcel of property
within the jurisdiction of the governmental unit over as long a period
(
of time as available funds and resources make it possible to extend the
studies. These data will indicate the extent of the fluctuations in the
79
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volume of mortgage lending on real ertate in the community, the rate
of transfer of properties of various types in different areas of the
city, the rate of development or improvement of land, and the relation¬
ship 'between mortgage indebtedness and tax burden. These facts will
serve as an excellent basis for anticipating fluctuations in the income
obtained by local governmental units through the levying of real estate
taxes.
The information obtained from these studies will prove of
significance to mortgage lending institutions. They will produce an
exact record of the amounts lent on mortgages from year to year by
different types of lending institutions. They will indicate precisely
the types of property on which these loans were made. They will measure
the volume and value of foreclosures in the community by areas and types
of property and by classification of plaintiff and defendant in fore¬
closure proceedings. They will indicate the extent of fluctuations in
real estate activity and many of the economic activities connected with
real estate. Such data will be equally valuable to real estate brokers,
to real estate boards, and to those investing directly in real property.
C. Sponsors of Project
The Works Progress Administration is vitally concerned from
the standpoint of successful project operation, with the organization
which elects to operate studies of this type. The sponsor1s position
is necessarily a responsible one. As several different sots of government
records must bo made accessible to workers on such a project,the sponsoring
organization must have the ready cooperation of the authorities in all the
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departments concerned. The interest and facilities of the sponsoring
agency should he such as to insxxre successful completion of the work and
maximum use of the results.
A desirable project sponsor would he an agency such as a local
housing authority, planning hoard, zoning authority, or one of the
governmental units having jurisdiction over the records that are to
he used. In any locality where a municipal research agency has "been
established, such a hody, hy coordinating the various research interests,
may he a desirable sponsor if otherwise eligible. It may he helpful also,
to obtain the participation of certain quasi-public bodies, such as real
estate boards, as co-sponsors.
Immediately upon formulation of preliminary plans, it is ad¬
visable that the sponsor consult officials of the Works Progress Ad¬
ministration. The local representative of the Works Progress Admin¬
istration will cooperate in the preparation of estimates for personnel
required and will aid in determining the costs of printing and other
?/
incidental expenses which usually are borne by the sponsor.—'
D. Review cf Sources of Data
In every county facilities are provided so that transcriptions
pertaining to the transfer of real estate raid the lending of money
27
— When a sponsor consults local or State Works Progress Administration
authorities in regard to tho planning of a project of this type, it
is suggested thai the local or Stale officials so consulted immediately
inform the Division of Social Research, Works Progress Administration,
Washington, D.C. In this way the advice and counsel of that Division
and of the Federal Housing Administration may be obtained and utilized
in the preliminary steps of project planning. Copies of such communi¬
cations should be sent to the Regional Research Supervisor of the
Division of Social Research.
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with real estate offered, as collateral ray he placed on official
record. This circular outlines a procedure for obtaining the pertinent
data presented in these deed and mortgage transcripts for an extended
period of years, and for the tabulation and analysis of these data.
Ail data necessary for this survey may be obtained from the deed and
mortgage transcripts.
Before initiation of the project, the sponsor must review
the sources of data to determine whether this extended survey is
feasible in the particular county or city. The facts concerning each
of the following items are to be ascertained and presented in the
project application.
Practicable survey period. — Indicate the period of years
for which an exact word, for word record is available for each indi¬
vidual deed and mortgage recorded in the county, running backward in
time from the earliest year covered by the study based on Circular No. 3.
Indicate also whether the study based on Circular No. 3 has been initiated,
and if so, the extent of progress in. its operation.
2. Adequacy of property identifica.tion. — Indica.te the ade¬
quacy of information presented for each instrument to identify the
specific parcel of property. State whether ea.ch transcript shows the
range, township, or county in which the property is located; a legal
description; and the dimensions or area of the parcel. If a detailed'
legal description is not available indicate whether the subdivision
name and lot number are shown on the documents.
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3. Availability of basic tabulating items. — Indicate- Hi ether
the following items are present on the transcript of the majority, if
not 8,11, of the deeds: month recorded, form of deed, and consideration.
In the instance of the sheriff's deed or foreclosure records
indicate the presence of the following items: month recorded, type of
action which resulted in the sheriff's sale, amount paid by purchaser,
and name of purchaser and of plaintiff.
In the case of the mortgage records, indicate the presence
of the following items: month recorded, face amount, and interest rate.
E. Personnel and Costs
1. Qualifications of survey supervisor.—The survey supervisor
is to be employed and, except 'under unusual circumstances, paid by the
project sponsors. He must be selected carefully since ordinarily full
responsibility and authority for project operations are to be delegated
to him, as well as the task of preparing the final report in the form of
an analytical manuscript.^/ Hence, a person with both administrative and
research experience is essential. University training and a knowledge
of real estate law and of county real property records are highly desir¬
able. The supervisor must be able to grasp procedural details quickly.
Above all he must be a good organizer and teacher, and he must be adept in
supervising the work of both men and women.
2. Man-hour estimates and selection of personnel.—The majority
of the Uorks Progress Administration personnel can be secured from a
clerical group. However, a few people must be drawn from the professional
and technical group.
The final report is to be prepared in accordance with the provisions of
W.P.A. Operating Procedure Ho. W-ll, Revised July 1, 1938.
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The great variations in the types of county records, the
methods of their maintenance, end the condition of the documents, makes
impracticable to present precise man hour estimates applicable to all
localities within which this project may "be operated. Hence, the
estimates provided "below are to "be considered as representing, in each
instance, a probable minimum. They are not to be used, therefore, as
estimates to be transcribed to project applications nor to gauge the
productive efforts of the individual clerks. The sponsor must examine
the local situation carefully and prepare man hour and cost estimates
for project application purposes basing them upon the results of his
analysis of the local records, available personnel, TVPA wage classifi¬
cations existing in the locality, and such other factors as are peculiar
to the locality.
1 messenger
duration of project
1 junior clerk
(filing)
duration of project
1 typist
junior clerks (trans¬
cribing in county
offices)
duration of project
9,000 man hours per
100,000 records
junior clerks (tabu¬
lating and com¬
puting in central
office)
3,000 man hours per
100,000 records
senior clerks
1 for every 10
(group leaders)
1 draftsman
1 stenographer
junior clerk
duration of project
duration of project
1 chief transcriber
duration of project
1 statistician
duration of project
1 assistant project duration of project
supervisor (office
manager)
1 project supervisor duration of project
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The actual operations, of course, will "be governed "by the
number of transcription clerks that can be accommodated in the recorder's
office, the number of qualified persons available, and other operating
features peculiar to the local situation.
The following observations will be of assistance in selection
of personnel:
a. Transcription of statistical data. - No specialized
training is needed for the transcription work.
\
"b* Editing, coding, hand-sorting, and tabulating the
schedules. - These operations are to be performed by clerical personnel.
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c. Supervision of operations.—Each group of clerks
is to operate under the direction of a group lea.der. The group leaders
must display initiative and posses an ability to direct and super¬
vise the work of the group. Senior clerks should be adequate for this
work.
The group leaders, in turn, are to operate under the
direction of the chief transcriber and the statistician. The chief
transcriber must give particular attention to those operations which are
fairly technical in nature. He should have some background in law,
title searching, or land economics. The statistician is to direct the
tabulation operations and assist the project supervisor in the pre¬
paration of the analytical manuscript.
d. Preparation of maps and charts.—The presentation of
the findings will be more effective if maps and charts are prepared
for illustrative purposes. This will require a draftsman and a
technician familiar with this type of work..
e. Preparation of analytical manuscript.—This is to
be the responsibility of the project supervisor with the aid of the
statistician and a few clerks ana technical assistants. Persons with
training as statistical clerks and with secretarial ability, available
from the Works Progress Administration's rolls, should prove satis¬
factory as technical assistants.
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4. Materials and eouipmc-nt.—The major elements in material
cost are represented by the Forms F, C-, and H used in copying the data,
and by the various tabulation forms (see Appendix E). The cost of these
forms is to be determined locally, and they are to be provided by the
sponsor. There will be certain minor additional costs for pencils, ink,
pens, scratch paper, and other miscellaneous materials.
Equipment, such as desks, tables, benches, £_nd chairs, will
be required for use of the various clerks in the central office. In
*
a„ddition, several typewriters, adding machines, calculating machines, and
a reasonable amount of drafting equipment will be needed.
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INSTRUCTIONS TO SUPERVISORS
A. General Instructions
As previously indicated, the purpose of this survey is to
obtain the data necessary for an analysis of trends of deeds and
mortgages recorded in a long term period. While this survey may he
conducted independently, it may he considered as supplying information
for an extended term of years supplementary to that gathered in the
study outlined in Circular No. 3, A Limited Survey of Deed and Mortgages
Recorded in a Recent Period. The project outlined in the earlier
circular was designed to cover the period from 1916 to the present.
The present study is designed to provide somewhat less detailed in¬
formation for a period, extending from 1916 hack to at least 1900, and
preferably to the earliest date for which county records can he utilized.
In the event that the limited survey outlined in Circular No. 3
has heen initiated, it is suggested that this extended survey cover the
same area, and hegin with the immediately preceding year in point of time
tc the earliest year covered hy the survey outlined in Circular No. 3.
*
It may he noted., however, that if the limited survey outlined
in Circular No. 3 has not heen undertaken, it is quite possible to include
within the scope of the present procedure the real estate activities of
the county up to the present date. It is strongly recommended, however,
that the procedure outlined in the earlier circular he utilized, to cover
the last twenty years as that procedure is designed to provide more de¬
tailed information and will make possible, if desired, further intensive
research for the recent period.
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The modification of the technique and the details of project
organization and operation must all he determined by the survey supervisor
in terms of the local situation.
It will he advantageous to each individual city, however, if
maximum comparability is achieved for the data collected in all areas
in which the survey is undertaken. This heing true, certain approaches
are desirable from a research standpoint.
1. Period.—The information is to be obtained for at least the
period from 1900 to the beginning of the period covered by Circular No.
3; and preferably the study should be extended back to cover all recorded
instruments in the county.
2- Area.—The records to be studied are to include the same
areas as did the earlier limited survey outlined in Circular No. 3.
Normally, this would include transactions occurring within the entire
county, rather than those for the principal city only. If a metropoli¬
tan area extends beyond the limits of a single county, it is desirable
that data also be obtained for the adjoining counties.
3. Modification of technique.—The detailed procedures have
been designed to facilitate comparability of data gathered in varioi.is
areas. It is important, therefore, that the technique outlined be
followed as closely as is feasible. This will aid in establishing for
all cities a broader basis for interpretation of the resultant data.
4. Operating routine.—Tnile the details of operating routine
must necessarily vary in terms of local problems, the project operation
should be so organized that the data are obtained first for the most
recent years. In this way the data for completed years will prove
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"useful even though the survey cannot he completed for all years planned.
In the event that limitations of personnel and funds interfere with the
original plans, the value of the data gathered will not he impaired, and
the data can he used even though operations are temporarily suspended.
3. Forms to Be Used and Sources of Data
1. Forms to he used.—Three types of schedules are to he used
in gathering the information: Deed Schedule, Form F; Sheriff's Deed or
Foreclosure Schedule, Form G; and Mortgage Schedule, Form H. Copies of
ther forms are attached in Appendix B.
Only one Deed Schedule, Form F, one Sheriffs Deed Schedule,
Form G, or one Mortgage Schedule, Form E, is to be filled for each
transaction, even though the particular deed or mortgage covers more
than one parcel. Hot# that this procedure is simpler than that outlined
in Circular Do. 3 where Special and Summary Forms were required in
addition to the regular forms.
2. Sources of data.—The data for filling Deed Schedule,
Form F; Sheriff's Deed or Foreclosure Schedule, Form G; and Mortgage
Schedule, Form H, will he found in hound volumes of deed and mortgage
transcripts. The deed and mortgage hooks, and the pages within each
hook, are usually numbered, with the deed and mortgage transcriptions
arranged in chronological order by the date on which the deeds and
mortgages were presented for recording. The transcripts for the later
years may he in the form of photostats or typewritten copies of the
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original deeds and mortgages, while for the earlier years they are more
likely to be handwritten copies.
These transcripts may or may not be bound in separate volumes
by type of record. The routine for copying the records will necessarily
vary according to the system of maintenance in the individual area.
C. General Operating Problems
1. Functions of group leaders.—The survey supervisor is to
designate group leaders to supervise the^various operations and is to
instruct them in their duties. The group leaders must be thoroughly
familiar with all phases of the survey operations. They are to be
responsible for assigning the deed and mortgage books to the transcribers;
for assigning the schedules to the coding and tabulating units; and for
supervising the work of these units. In the event of any question not
covered by the detailed instructions, the transcriber is to consult his
group leader.
The group leaders are to provide each transcriber with a supply
of the various schedules and such other materials as are required.
2. Determination of tabulation areas-—As an initial step in
this studjr, the civil divisions must be selected for which separate
tabulations are to be made. For each year of the study separate tables
(except table 1) are to be prepared for each civil division of 5,000 or
more population as of 1930. This is consistent with the procedure'
adopted in the limited survey outlined in Circular No. 3 of this series.
As in Circular ITo. 3, annexations are not to be taken into
account in allocating schedules to the civil divisions. That is, the
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schedules for a given year are to "be allocated to the civil division in
which the property was located at the actual time of the transfer. This
means that if in 1911 a parcel covered "by a transaction lay in the town of
"X," the Porm P, G-, or H (as the case may he) for the 1911 transaction is
to he tabulated as occurring in "X. 11 If in 1S12 the town of "X" was
annexed to the city of "Y," any further transaction relating to parcels
located in the annexed area ("X") are to he allocated to the city of "Y."
Special attention must he given to the determination of the civil
divisions to he listed in the stub of table 1 (see Appendix A, Sec. Ill,
Tabulating). Note that the sample stub is divided into two main sections.
Pirst appears a listing of the municipalities in the county which had a
population of 5,000 or more in 1930. These represent the major civil
divisions for which separate tables (tables 2 through 4) are to be prepared
for each year covered by the project.
The remainder of the stub of table 1 (except the "More than one
civil division" line) consists of the major group, "Remainder of county"
which has been further subdivided into various townships. The townships
or other minor civil divisions listed under "Remainder of county" may vary
from year to year, particularly in the earlier years of the period covered
by the county records. It is desirable, however, that listing of minor
civil divisions be made as consistent as possible. It is likely that the
same stub can be used over a long period of years.
3. Maintenance of a control system.—To insure that no records
are overlooked in the transcription operations and that the various
schedules are routed in the moat efficient manner possible it is desirable
that some form of control system be operated. Because of the great
variations in the maintenance of county records, it is impracticable in
13379
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the ■ instructions tc outline such a system in detail. The following
general type of simple control system will indicate the general principles
involved:
Prepare a control sheet or card for each volume of county
records, with columns indicating the various operations. As each volume
is assigned to a transcriber, enter his name and the time of assignment
on the control sheet. When the volume is returned with the completed
schedules, indicate on the control sheet that the transcription opera¬
tions have "been completed. In similar fashion enter the date of -assigning
of the volume to the verification clerk ana the date of completion.
Additional columns may be provided for the coding and editing operations.
In the instance of the tabulation work, prepare separate control sheets
on which a separate column is provided for each correlation and tabular
form.
The control records need not be complex, but are to be so
designed that any particular volume of county records can be located
immediately, and the operating stage of the group of schedules based
on such volume can be determined at a glance.
C. Summary of Procedural Steps
In general, the following procedural steps are to be carried
out in this survey. Note that a number of these operations may be
carried forward concurrently.
1. Transcription of data from the Deed and Mortgage Books
to the Deed Schedules, Form F; the Sheriff's Deed or
Foreclosure Schedules, Form G-; and the Mortgage Schedules,
Form H.
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?. Verification of transcription of data to Forr.s
F, G-, and H.
3. Coding of Forms F, G-, and H.
4. Tabulating data from Forms F, G, and H.
5. Preparation of charts and graphs.
6. Preparation of analytical manuscript.
The detailed instructions (see Appendix A) have been so de¬
signee1 that each section is, as far as possible, complete within itself.
In other words, a clerk who is transcribing data to the Sheriff's Deed
or Foreclosure Schedule, Form G-, need not refer back to the instructions
for filling the Deed Schedule, Form F1. As ther<s are a number of com¬
parable items on the three forms, this means a repetition of certain-
material. This repetition is designed (l) to eliminate the necessity
of searching through various portions of the instructions; and (?) to
make it possible for the supervisor to detach acid give to each clerk
that section which pertains only to the particular operation which the
particular clerk is to perform.
The detailed instructions have been designed, therefore, as
specific instructions to the clerks who are to do the work; and they
are tc be so interpreted.
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APPENDIX A
DETAILED INSTRUCTIONS
for use of project staf
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I. FILLING
A. General Transcription Instructions
1. Use of deed and mortgage "books.—The data for filling feed
Schedule, Form F, Sheriff's Deed or Foreclosure Schedule, Form C-; and
Llorf.gage Schedule, Form H; will he found in the hound volumes of tran¬
scriptions of deeds and mortgages. The deed and mortgage hooks and the
pages within each hook are numbered, with the deed or mortgage transcrip¬
tions arranged in chronological order hjr the date on which the deeds and
mortgages were presented for recording. The transcriuts may he in the
»
form of photostatic, typewritten, or handwritten copies of the original
deeds and mortgages, according to the practice of the particular county.
The deed, sheriff's or foreclosure deed, and mortgage records
may or may not he hound in separate volumes, depending on local custom.
If separate volumes are maintained for each of these types of records,
separate groups of clerks may fill the Deed Schedules, Form F; Sheriff's
Deed or Foreclosure Schedules, Form G; and Mortgage Schedules, Form H.
If the various records are hound together in the same volumes, the trans¬
cription clerks must examine each record carefully, determine the type,
and fill the applicable schedule.
Only one Deed Schedule, Form F, or one Sheriff's Deed or Fore¬
closure Schedule, Form G, is to ho filled for each deed transcript, even
though the deed may cover more than one parcel.
13379 - 24 - Gen. Transcrip. Instr.
Similarly, only one Mortgage Schedule, Form H, is to "be
used for each mortgage transcription, even though the mortgage may
cover more than one parcel.
2. Assigning deed "books and clearing questions.—The group
leader is to assign the deed "books to the transcribers. Upon complet¬
ing transcription of all deeds in a "book, the transcriber is to return
the book to the group leader together with all completed schedules.
Then the group leader is to assign another book for transcription. In
the event of any question not covered by the following instructions
the transcriber is to consult the group leader.
The group leader is to provide each transcriber with a
supply of Deed Schedules, Form F; Sheriff's or Foreclosure Deed
Schedules, Form G; and Mortgage Schedules, Form H; and any other
materials as required.
3. Verification operations.—After all transcription work
from a particular deed book or mortgage book has been completed, the
book and the completed Forms (F, G, or H) which were filled from it
are to be assigned to a verification clerk who is to verify all entries
on the schedules.
4. Handling the records.—All county records must be handled
with extreme care. No marks of any kind are to be made on them. They
are public records of great value and importance.
If a particular record is needed by county officials, the
group leader is to locate it quickly and release it until it is no
longer needed. If it is in use by a. transcriber or verifier, a note
is to be made of the volume, and page number and the transcriber or
verifier is to be assigned a new volume until the records are returned.
13379
- 25 -
3. Instructions for FllHnr Deed Schedule, Form F
-*-• Source, of data.—As indicated above, the data for filling
Deed Schedule, Form F, are to be obtained from the bound volumes of
deed transcriptions.
2. Filling Deed Schedule, Form F.—The items listed below,
within definitions and instructions, usually can be filled from the
deed transcript. The transcriber is to be thoroughly familiar with
the definitions and is to follow the. instructions carefully.
Item 1. County.—Enter here the name of the county in which the
deed is recorded.
Item 2- Municipality.—Enter here the name of the civil division
in which the property is located. If the property is located
within an incorporated nlace, enter here the name of the incor¬
porated pls.ee. If the property is not located within an incor¬
porated olace, enter here the name of the unincorporated area,
such as township, district, or precinct, depending upon the
terminology in the particular State.
The name of the civil division will be found in the body of
the deed in the section describing the location of the property.
Do not confuse the civil division in which the property is
located with the civil division in which the instrument was
drawn, which appears in the heading of the deed.
If the deed transfers more than one parcel and if all the
parcels lie within the same civil division as described above,
enter the name of the incorporated place, or township, etc.,
as applicable.
13379
- 26 -
Pilling Form F
If the parcels covered by the deed transcription lie
in more than one civil division but all of them lie within
the county, enter "Inside" in answer to item 2 (Municipality).
If one or more of the parcels lie outside the county, enter
"Outside" in answer to item 2 (Municipality).
Note: This entry must be made carefully as the tabulation
of the data requires the allocation of each schedule to the
proper civil division group. If possible, the supervisor should
determine at the beginning of the survey the civil divisions
for which the data are to be tabulated separately for each of
the various years covered by tue project. This may be most
easily accomplished in terms of determining the civil division
stub of table 1 (see Sec. III. Tabulating). If this stub can
be determined in advance, then all entries for item 2 (Munici¬
pality) arc to be so made that the schedules can be sorted
rapidly by civil divisions when tabulation is started.
Item. 3. Date recorded.—Enter here the month and year on which
the deed was -presented to the county recorder to be placed on
record.
Do not confuse the date cn which the instrument was recorded
with the bate on which it was drawn, notarized, or filed. In
particular, do not confuse the date recorded with the date filed.
13379
- 37 -
Filling Form F
Item 4, Feed, 'book No. and. Item 5. Page No.—Enter here the number
of the deed book and the number of the page on which the deed
transcription appears.
Item 6. Consideration.—Enter here the amount paid by the
purchaser of the property. This entry is to be in dollars
and cents.
Feed transcripts for the more recent years of the survey
frequently will state consideration as "$1.00 and other
valuable consideration" or in wording to the same effect. In
the earlier years, however, the actual amount is more likely
to appear.
Enter the amount if the actual amount is specified in the
deed.
Enter a dash (-) if the deed states "$1.00 and other
valuable consideration" or contains words to the same effect.
Item 7. Form of deed. — Indicate here the form of deed by placing
an "X" in the appropriate space.
In many cases the form of deed is printed at the top of
the first page, but a further scrutiny of the body of the
deed is to be made before accepting this as the correct form.
Certain clauses are frequently added to or stricken from the
deed which change its form from the type shown at the top.
For instance, a standard warranty deed form frequently will
bo used for preparing a deed and the warranty clause will
be crossed out, thereby changing the form of the deed-
13379
- r-:e -
Filling Form F
In other cases a quitclaim feed might "be changed into a
warranty deed "by the addition of the warranty covenant in
the body of the deed. The following notes will aid the
transcriber in determining the form of the deed:
a. Warranty deed.—The warranty deed derives its name
from certain personal covenants of title which impose
upon the grantor (seller) the duty to insure or indemnify
the grantee (purchaser) to the extent of the purchase
price against loss by failure of title. The operative
words of conveyance generally employed are "convey and
warrant," "warrant ana forever defend," etc. These
clauses usually appear in the next to the last paragraph
of the deed and are the means of identifying the warranty
form of deed.
In some cases the transcriber will find clauses of
limited warranty in which the grantor (seller) warrants
the title to be clear with certain exceptions. This type
of special warranty deed is used frequently when the
grantors (sellers) have no interest in the property or
proceeds of the sale except as representatives for those
for whom they act. These grantors ordinarily are willing
to warrant that they "have not done or suffered to be done
anything whereby the said premises have been encumbered
in any way whatsoever." This is a covenant of warranty
- 29 - Filling Form
to a limited degree only. It differs from a general
warranty in that a general warranty is a warranty
against any defect in title, while the special warranty
or limited warranty is a warranty only against any
acts of the grantor (seller) himself and of persons
claiming "by, through, or under him. The special or
limited warranty deed, except as to the acts of the
grantor (seller), gives no greater protection to the
grantee (purchaser) than, a quitclaim deed. However,
this special or limited warranty deed, is to he included
as a warranty deed and classified under item 7a except
when the grantor is a fiduciary in which case the deed
is to he classified under "e. Administrators', executors,
trustees', or guardians' deeds.1'
In those cases where property is transferred subject
to a mortgage and the warranty deed is used, it is cus¬
tomary to insert a clause stipulating the amount of
mortgage or mortgages, such as "warranted to he free and
clear of all encumbrances except a mortgage of $5,000,"
etc.
(Samples of warranty deeds in use. in the particular
county are to he provided the transcribers for study.)
13379
- 30 -
Filling Form F
"b. Transfer without -.varrar.ty.—A transfer without warranty-
is a conveyance which apparently gives a full title to the
property for a consideration, "but which does not contain
the warranty clause. Quitclaim deeds are the most prevalent
form. A quitclaim deed or its equivalent purports merely
to convey whatever interest in the particular land the grantor
(seller) may have. Quitclaim deeds or their equivalents are
\
frequently used "by institutions to transfer title to properties
obtained through foreclosure, when the institution desires to
convey only that right, title, and interest which it obtained
in the property as a result of the foreclosure.
(Samples of quitclaim deeds in use in the particular
county are to be provided the transcriber for study.)
c. Feed of correction or deed not transferring full title
to the property.—Feeds of correction are instruments used
to correct the descriptions of the boundaries of the property;
to correct names of grantors (sellers) or grantees (purchasers)
in previous deeds; and to serve many other purposes. They
seldom involve any consideration and they are not bona fide
conveyances of property.
- 31 -
Pilling- Form
0th3r types Pf deeds whicn do not give a full title
to property are those wherein a wife relinquishes her
dower right, or heirs relinquish some remote interest
in the property, etc.; and deeds of right-of-way for
roads, railroads, telegraph and power lines, etc.
If a title registration certificate not transferring
title appears, it also is to "be included here. (Sec
discussion under "d. Transfer certificate of title,"
"below. )
(Samples of deeds of correction and of other deeds
not giving full title to the property, in use in the
particular county, are to "be provided the transcriber
for s tudy.)
d. Transfer certificate of title.—A transfer certificate
of title represents a bona fide transfer. It is a form of
deed found in certain States which permit use of the Torrens
System of land registration. It may be used for transfers
subsequent to issuance of an "Original certificate of title,"
described below. Include here only those certificates of
title representing bona fide tranfers. Do not include
certificates of title which merely establish title.
The Torrens System of land registration, sanctioned by
law in some States, is really a system of State title in¬
surance. The State, by order of one of its courts, examines
- 52 - Filling Form F
the title and insures the owner against all claims of third
persons who had an interest in the property "before it was
registered. A func1 is established out of which all claims
of those having a previous interest in the property are
settled.
Land registration certificates are usually recorded in
separate volumes and filed in a separate section of the
recorder's office. In some counties two title registration
documents are used: (l) the original certificate of title;
and (2) transfer certificates of title.
The original certificate of title is a document which is
issued by the court after the preliminary examination of the
title has been made, and which establishes (does not trans¬
fer) a title to certain property in the name of the owner
of record at the time the certificate is issued. As the
original title registration certificate (original certificate
of title) does not transfer title to the property, such
original certificates are to be classified as "c. Seed of
correction or deed not transferring title."
The transfer certificate of title is used for all
succeeding transfers of the title to the property. It
represents a bona fide transfer of the property, and is
to be classified under "d. Transfer certificate of title."
(Samples of transfer certificates of title in use in
the particular county are to be provided to the transcriber
for study.)
- 53 - Filling Form F
e. Administrators', executors', trustees', or guardians' deeds.
All deeds transferring property which has "been held in trust
by an administrator, executor, trustee, or guardian are to "be
put in this category. Identification cf this type of deed
may "be made either from the top of the deed, where in some
cases it is printed if a standard form is used; from the
signature of the grantor (seller) wherein the title will "be
indicated; or from the "body cf the deed where the grantor's
(seller's) interest in the property will be stipulated.
I
(Samples of deeds by administrators, executors, guardians,
or trustees, in use in the particular county, are to be pro¬
vided the transcriber for study.)
f. Other (specify).—Include here types of deeds which
transfer full title but do not conform to any of the above
categories. Enter the type of deed in the space provided.
Note: Do not include here deeds not transferring title,
as they are to be included under "c. Deeds of correction
and deeds not transferring full title,11 above.
After all required entries have been made on the schedule
the transcriber is to enter his name in the space after "Entered, by" in
the lower left corner cf the schedule.
- 34 - Filling Form F
Upon cenroleting all deed, transcriptions in a single volume
the transcriber is to return the schedules and the deed hook to the
group leader. They are then to he assigned to a verification clerk.
Kote: The verification clerk is to give particular attention
to item 2 (Municipality) .and item 6 (Consideration). If the entry
for item 2 (Municipality) is "outside," the verification clerk is
to cross out with a red pencil the entry for item 5 (Consideration).
This is necessary because otherwise a serious distortion might occur
in the tabulation for item 6. As a matter of record, however, it
is desirable that "Consideration" (item 6) appear on these Forms F,
but they are to be tabulated as "lTo report on amount."
When all entries have been verified, the verification clerk is to enter
his name in the space after "Verified by."
13379 - 35 -
C. Instructions for Filling Sheriff's Deed
or Foreclosure Schedule,
Form G
1. Source of data.—The data for filling the Sheriff's
Deed or Foreclosure Schedule, Form G, are tc he obtained from the
bound volumes of deed transcriptions.
2. Filling Sheriff's Deed or Foreclosure Schedule, Form_G.—
The items listed below, with definitions and instructions, usually can
\
be filled from the deed transcript. The transcriber is to be thoroughly
familiar with the definitions, and is to follow the instructions carefully.
Item 1. County.—Enter here the name of the county in which
the deed is recorded.
Item 2. Municipality.—Enter here the name of the civil
division in which the property is located. If the property
is located within an incorporated place, enter here the
name of the incorporated place. If the property is not
located ^ithin an incorporated place, enter here the name of
the unincorporated area, such as township, district, or
precinct, depending upon the terminology in the particular
State.
The name of the civil division will be found in the
body of the deed in the section describing the location
of the property. Do not confuse the civil division in
which the property is located with the civil division in
which the instrument was drawn, which appears in the
13379
- 36 -
Filling Form G-
heading of the deed.
If the deed transfers more than one parcel and if
all the parcels lie within the same civil division as
described above, enter the name of the incorporated
place, or township, etc., as applicable.
If the parcels covered by the deed transcription lie
in more than one civil division, but all of them lie
within the county, enter "Inside" in answer to item 2
(Municipality).
If one or more of the parcels lie outside the
county, enter "Outside" in answer to item 2 (Municipality).
Note: This entry must be made carefully as the
tabulation of the data requires the allocation of each
schedule to the proper civil division group. If possible,
the supervisor is to determine at the beginning of the
survey the civil divisions for which the data are to be
tabulated separately in each of the various years covered by
the project. This may be most easily accomplished in terms
Of determining the civil division stub of table 1 (see Sec.
III, Tabulating). If this stub can be determined in advance
then all entries for item 2 (Municipality) are to be so
made that the schedules can be sorted rapidly by civil
divisions when the tabulation is started.
13379 - 37 - Filling Form &
Item 3. Fate recorded.—Enter here the month and. year on which
the deed was presented to the county recorder to "be placed
on record.
Do not confuse the date on which the instrument was re¬
corded with the date on which it was drawn, notarized, or filed.
In particular, do not confuse the date recorded with the date
filed.
Item 4. Deed "book No. and item 5. Page Ho.— Enter here the number
deed "book and the number of the pagje on which the deed tran¬
scription appears.
Item 6. Amount paid by purchaser.—Enter here the amount paid by
the purchaser of the property at the sheriff's sale. This amount
is usually stated on the first page of the sheriff's deed.
Item 7. Type of action.—Enter an "X" in the correct space to
indicate the type of action which brought about the sheriff's
sale of the property.
Usually this will be stated in the first or second
paragraph of the sheriff s deed. The transcriber is to read
through these paragraphs until he comes to the part stating
the reason for the sheriff's sale and then mark the proper
space on the schedule.
The following is a description of the various types of
action that will be encountered:
a. Mortgage foreclosure.—Enter an "X" here if the
wording of the sheriff's deed shows that the terms of
an outstanding mortgage wore not met.
13379 - 38 - Filling Form G-
"k* lax sale.—Enter an "X" here if the sheriff" s
deed shows that the action was due to nonpayment
of taxes.
c. Judgment.—Enter an "X" here if the sheriff's
deed shows that the action was to satisfy judgment
as a result of court action of some kind other
than that involved in a mortgage foreclosure or a
tax sale.
d. Other.—Enter an "X" here if the type of action
was one that cannot he classified in the foregoing.
Specify the type of action in the spa.ce provided.
Item 8. Plantiff.—Enter here the name of the plaintiff and
such special designations as trustee, et al, etc. If the
namo is that of a person, enter last name first. FEINT—DO
EOT WRITE! The "Plaintiff" is the person or agency who
instigated the action (against the former owner of the
property) which resulted in this sheriff's sale. (For in¬
structions for coding this item, see Sec. II. Coding.)
Item 9. Is purchaser same as plaintiff?—Enter an "X" in the
correct space to indicate if purchaser is the same as the
plaintiff. If the purchaser and the plaintiff arc one and
the same person or agency, enter an "X" after "Yes." If
they are not one and the same person or agency, enter an "X*
after "No."
After .ill required entries have been made on the schedule,
The transcriber is to enter his name in the space after "Entered by"
in the lower right corner of the schedule.
13379 - 39 - Filling Form G-
Upon completing all deed transcriptions in a single volume
the transcriber is to return the schedules and the deed "books to
the group leader. They are then to "be assigned to a verification clerk.
When all entries have "been verified, the verification clerk is to
enter his name in the space after "Verified "by."
D. Instructions For Filling Mortgage
Schedule, Form H
1. Source of data.—The data for filling the Mortgage
Schedule, Form H, are to "be obtained from the "bound volumes of mortgage
transcriptions.
2. Filling Mortgage Schedule, Form H.—The items listed
"below, with definitions and instructions, usually can "be filled from
the mortgage transcript. The transcriber is to "be thoroughly familiar
with the definitions, and is to follow the instructions carefully.
Item 1. County.—Enter here the name of the county in which
the mortgage is recorded.
Item 2. Municipality.—Enter here, the name of the civil division
in which the property is located. If the property is located
within an incorporated place, enter hero the name of the incer-
pora,ted place. If the property is not located iT,ithin an incor¬
porated place, enter here the name of the unincorporated area,
such as township, district, or precinct, depending upon the
terminology in the particular State.
The name of the civil division will "be found in the "body
of the mortgage in the section describing th« location of
13379 - 40 - Filling Form H
the property. Do not confuse the civil division in
which the property is located with the civil division
in which the instrument was drawn, which appears in
the heading of the mortgage.
If the mortgage is secured "by more than one parcel
and if all the parcels lie within the same civil
division, as described above, enter the name of the in¬
corporated place, township, etc., as applicable.
If the parcels lie in more than one civil division,
but all lie within the county, enter "Inside" in answer
to item 2 (Municipality).
If one or more of the parcels lie outside the county,
enter "Outside" in answer to item 2 (Municipality).
Note: This entry must be made carefully as the
tabulation of the date reauires the allocation of each
schedule to the proper civil division group. If possible,
the supervisor is to determine at the beginning of the
survey the civil divisions for which the data are to be
tabulated separately in each of the various years
covered by the project. This may be most easily accomplished
in terms of determining the civil division stub of table 1
(see Sec. III. Tabulating). If this stub can be determined in
advance then all entries for item 2 (Municipality) are to
be so made that the schedules can be sorted rapidly by
civil divisions when the tabulation is started.
13379 - 41 - Pilling Form H
Item 3. Date recorded.—Enter here the month and year on which
the mortgage was presented to the county recorder to he placed
on record.
Do not confuse the date on which the instrument was
recorded with the date on which it was drawn, notarized, or
filed. In particular, do not confuse the date recorded with
the date filed.
Item 4, Deed hook and item No, 5. Page No.- Enter here the number
of the deed hook, and the number of the page on which the deed
transcription appears.
Item 6, Face amount.—Enter here the face amount or total amount
of the loan, as stated in the mortgage record.
Item 7. Interest rate.—Enter here the rate of interest stipulated
in the mortgage. Use decimals; do not use fractions. Example:
If the interest rata is specified as percent, the correct
entry is "5.5."
Item 8. Mortgagee (lender).—Enter here the name of the mortgagee
(lender). The name is to include the first name and initials,
as well as designations, such as trustee, et al, or other
special designations. If the name is that of a person, enter
the last name first. PP.INT—DO NOT TFRITSl (For instructions for
coding this item, see Sec. III. Coding.)
After all required entries have been made on the schedule
and the transcriber has made certain of their correctness, ho is to
enter his name in the space after "Entered by" in the lower right corner
of the schedule.
13379 - 42 - Filling Form H
Upon completing all mortgage transcriptions in a single
volume the transcriber is to return the schedules and the mortgage
"book to the group leader. They are then to be assigned to a verification
clerk.
Note: The verification clerk is to give particular attention
to items 2 (Municipality) and 6 (Consideration). If the entry
for item 2 (Municipality) is "outside," the verification clerk
is to cross out ,-'ith a red pencil the entry for item 6 (Consideration).
This is necessary because otherwise a serious distortion might
occur in the tabulation for item 6. As a matter of record, how¬
ever, it is desirable that "Consideration" (item 6) appear on these
Forms F, but they are to be tabulated as "No report on amount."
When all entries have been verified the verification clerk is
to enter his name in the space after "Verified by."
13379
— 43 -
II. CODING-
No items are to be coded on the Deed Schedule, Dorm F.
On the Sheriff's Deed Schedule, Form G, and on the Mortgage Schedule,
Form H, one item is to "be coded on each.
A. Coding Sheriff's Deed Schedule, Form G-
Item 8 (Plaintiff) is to he coded hy entering in the box
provided the code entry corresponding to the code list of agencies
appearing on the schedule. Thus, if "DOE, JOHN P." appears in
answer to item 8, code "1" is to be entered in the box to the right
as "John Doe" is the name of an individual. If the name of an in¬
surance company appears in answer to item 8 (Plaintiff), the correct
code entry is "7l."
The coding clerks are to be provided with a list of the
names of the various mortgage landing institutions operating in the
area. This list must designate whether the institutions are mortgage
companies, construction companies, title and trust companies, etc.
(Directories of building and loan associations, se.vings banks, insurance
companies, etc., may prove useful in preparing this list, if such
directories are available).
Item 8. (Plaintiff) may be coded at the time of transcription
of the data from the deed book. In this case the transcriber is to be
provided with the list of lending institutions, and the verification
clerk is to be instructed to verify the coding, The full name of the
plaintiff must be entered in any event.
P. Coding Mortgage Schedule, Form H
Item 8 (Mortgagee - lender) is the only entry to be coded in
Form H. The instructions for coding this item are the same as outlined
13379 - 44 -
III. TABULATING
A- General Tabul~ting Instructions
Alter all Forms F, G, and H recorded within one calendar
year have "been filled, verified, and coded, the data are to "be tahulat
according to the instructions presented "below.
1. Tables to "be prepared and source of data.—A group of
four basic tables (tables 1 through 4) is to be prepared based on data
obtained through one or more of the forms filled in this survey.
These tables are to be prepared for each calendar year. The 1930
population is to be the determining factor in selecting the civil
divisions of 5,000 population or more, appearing in the upper section
of the stub of table 1.
Note: Any changes in civil division boundaries due to
annexations, etc., are not to be taken into consideration. That is,
when filling table 1 the entry for each civil division will cover only
transfers relating to property insido the civil division as of the
year of the transaction.
The following listing indicates the general scource of data
for each table, and it also indicates the basic relationships between
Forms F, G, and H, and tables 1 through 4:
m Source of data
Table No.
Form F Form G Form E
1 XXX
2 XXX
13379 - 45 - Gen. Tabulating Instr.
Note that while tables 1 and 2 are to utilise data from all three forms,
tables 3 and 4 are based on data, in ercn case, from only one of the forms.
The specific tabulating instructions which follow provide for
completing all hand sorting and tabulating of the data from one form
before sorting of the next form is to begin. These instructions should
be studied carefully as the order of sorting is arranged to minimize the
number of sorts.
As on initial step in the tabulation procedure sort all
Forms F (Deed Schedules) by calendar year of recording, according to the
entry for item 3 (Date recorded). Make a similar sort for Forms G
(Sheriff's Deed, or Foreclosure Schedule) and Forms H (Mortgage Schedule).
This will provide, for each form, the basic groups for which table 1 is
to be filled.
13379
- 46 -
B. Instructions for Tabulating Data frcm
Deed. Schedule, Form F
In tabulating table 1 prepare the "Minor civil division"
stub as follows:
In alphabetical order list all incorporated places in the county
which have a population of 5,000 or more at the tine of the 1930 Census.
Then list in alphabetical order the remainder of the county (excluding
the incorporated places listed above) by "Civil division" (township,
precinct, or district, etc.) followed by the line "More than 1 civil
division."
This listing must be made carefully as it is essential that
all areas covered by entries in answer to item 2 (Municipality) be so
included that there will be no difficulty in allocating each district
by its proper area. The sample table 1 attached is prepared for
Hamilton County, Ohio. As soon as the "Minor civil division" stub is
prepared the tabulating can begin.
Tr,ble 1,—Feeds, Sheriff's Deeds, and Mortg.ages Recorded in Hamilton
County, Ohio. - Table 1 is to be prepared for each year of the survey.
The Forms F are now to be sorted to fill the "Deeds recorded" section
of table 1.
Step A.—Enter at the top of table 1 the calendar year of the
group of Forms F being sorted.
13379 _ 47 ~ Tabulating Form F - Table 1
Step 13.—Sort the Forms F by "Civil division" (as indicated in
item 2 "Municipality") in accordance with the stub which has
been prepared on table 1.
Note: If the Forms F show an entry of "Inside" or "Out¬
side" in answer to item 2, sort then into the group labeled
"More than 1 civil division."
Count the Forms F in each "Civil division" group and enter
on the correct line in column 1 (Total transfers). All counts
are to be verified by a second person to insure accuracy.
Step C. — Sort the Forms F in ea.ch "Civil division" group into
two groups according to whether there is an entry for item 6
(Consideration). Count and enter in columns 2 (No report on
amount) and 3 (Total reporting amount), respectively.
Note: Nhen sorting for "Consideration" for the "More than
1 civil division" group, tabulate the "Outside" (item 2) Forms
F which contain a. red line through item 6 (Consideration) as
"No report on amount." This is necessary because otherwise a
serious distortion may occur in the tabulation for this item.
Step I).—Compute the total of "Consideration" in ea,ch "Civil
division" group by adding the entries for item 5 (Considera¬
tion) on all Forms F reporting this amount. Enter (in dollars)
in column 4 (Total amount).
Check this computation carefully before entering. Obtain
the "P.emainder of county" line by adding the "Civil division" lines
listed below it.
- 48 - Tabulating Form F - Table 1
Obtain the "Major areas" line by adding the "Major areas"
listed below it. Obtain line 1 (Total) by adding the "Major
area.s," "Remainder of county," and "More than 1 civil division"
lines.
Step E.—Check all vertical and cross additions. The summation
of the "Major areas," "Remainder of county," and "More than 1
civil division" lines equals line 1 (Total). The summation
of the "Major areas" listed equals the "Major areas" line.
The summation of the "Remainder of county" units listed equals
the "Remainder of county" line.
Step F.—Prepare the "Leeds recorded" section on a table 1 for
each of the other years of the survey. Check carefully all
vertical and cross additions on each table 1 and see that
each table balances.
Upon the completion of each table 1, replace the Forms F
in the working file maintaining the "Consideration" group but com¬
bining the "Civil division" sorts. This grouping is the starting point
in tabulating the "DFELS RECORDED" section of table 2.
- - 0 - -
Table 2.—Deeds, Sheriff's Deeds, ana Mortgages Recorded in *** County, by
Month Recorded.—Table 2 is to bo prepared for the county as a whole
for each year of the survey. Ihe Forms F are now to bo sorted to fill
the "DEEDS RECORDED" section of table 2.
13.379 _ 49 - Tabulating Form F - Table
1 ote: Stop C in tabulating the "DEEDS RECORDED" section of
table 1 left the Forns F grouped by "Consideration" and "Civil division.
The "Civil division" groups v.;re combined but the "Consideration" sorts
wore maintained when the Forms F were replaced in the working file.•
This grouping serves us the starting point for tabulating, the "DEEDS
RECORDED" section of table 2.
Stop A.—Enter at the top of table 2 the calendar year of
the group of Forms F being sorted.
Step P.—Sort the Forms F (in the "No report on amount paid" and
"Total reporting amount paid" groups) by "Month recorded" as
indicated in item 3 (Date recorded). Count and enter on lines
11 (Fo report on consideration) and 12 (Total reporting con¬
sideration) , respectively, in the proper "Month recorded"
column. All counts are to be verified by a second person to
insure accuracy.
Stop C.—Compute the total "Consideration" in each "Month recorded"
group by adding the entries for item 6 (Consideration) on all
Forms' F reporting this amount. Enter (in dollars) on line 13
(Total amount paid).
Fete: TThen computing "Consideration" for the "More than
1 civil division" group, tabulate the "Outside" (item 2) Forms F
which contain a red line through item .6 (Consideration) as "No
report on consideration." This is necessary because otherwise
a serious distortion might occur in the tabulation for item 6.
Check this computation carefully before entering. Now
combine the "Consideration" groups but maintain the "Month
recorded" sort.
13379
-50-
Tabulating ?on F - Table 2
Stop P.——Sort the Joms F in each "Month recorded" group into two
groups according to whether there is an entry for iten 7 (Form
of deed). Count and enter on lines 2 (No report on form of
deed) and 3 (Total reporting form of deed), respectively.
Obtain line 1 (Total transfers) by adding lines 2 and 3.
Step 5.—Sort the Forms F reporting "Form of deed" by "Form
of deed" reported. Count and enter on the correct "Form of
deed" line (lines 4, 6, 7, 3, 9, and 10). Obtain line 5
(Bona-fidc voluntary transfers) by adding linos 6 through 10.
Stop F.—Cross add to obtain column 1 (Total). Check all vcrtic.nl
and cross additions. The summation of lines 2 and 3 equals line
1; of lines 4 and 5 equals line 3; of lines 6 through 10 equals
lino 5; and of linos 11 and 12 equals line 1. Check the
entries in this section ->f table 2 with comparable entries on
tables previously tabulated and sc_ that corresponding entries
arc identical on all tables.
Step G.--Prepare the "BFSDS hECGEDED" section on a table 2 for each
year of the survey. Check carefully all vertical and cross
additions on each table 2 and see that each taDle balances.
Upon the completion of each table 2, combine all sorts and
replace the Forms F in the working file.
13379
Tabulating Forn G - Table 1
-51-
C« Instructions for Tabulating Data from Sheriff's
Deed or Foreclosure Schedule, Forn G
Table 1.—Deeds, Sheriff's Deeds, and Mortgages Recorded in Hamilton
County, Ohio.—Use the same table 1 utilized in tabulating Forn F.
The Forns G- are now to be sorted to fill the "Sheriff's Deeds Recorded"
section of table 1.
Step A.— Be sure that the calendar year of the group of Forms
G being sorted is identical with the year entered on the
table.
Step B.—Sort the Forms G by "Civil division" (as indicated in
item 2 "Municipality") in accordance with the stub which
has been prepared on table 1.
Note: If the Forms G show An entry of "Inside" or
"Outside" in answer to item 2, sort them into the group
labeled "More than 1 civil division."
Count the Forms G in each "Civil division" group and
enter on the correct line of column 5 (Total instruments).
All counts are to be verified by a second person to insure
accuracy.
Step C—Sort the Forms C- in each "Civil division" group into
two groups according to whether there is an entry for item 6
(Amount paid by purchaser). Count and ent ?r on the correct
line of columns 6 (No report on amount) and 7 (Total report¬
ing amount), respectively.
13379
—52~
Tabulating Form G - Table 1
Step D.~-Computo tho total "Amount paid by purchaser" in oach "Civil
division" group by adding the entries for item 6 (-^mount paid by
purchaser) on all Forms G reporting this amount. Fnter (in
dollars) in column 3 (Total amount). Gheck this computation
carefully before entering. Obtain the "Remainder of county" line
by adding the "Civil division" lines listed below. Obtain tho
"Major areas" lino by adding the "Major areas" listed below it.
i
Obtain line 1 (Total) by adding the "Major areas," "Remainder of
county," and "ivioro than 1 civil division" lines.
Step E.—Gheck all vertical and. cross additions. The summation
of tho "Major areas," "Remainder of county", and "More than
1 civil division" lines equals line 1 (Total). The summation
of tho "Major areas" listed equals tho "Major areas" line;
the summation of the "Remainder of county" units listed equals
the "Remainder of county" line.
Step F.--Prepare the "Sheriff's deeds recorded" section on a
table 1 for oach of the other years of the survey. Check
carefully all vortical and cross additions on each table 1
and. see that oach table 1 balances.
Upon tho complo ion of oach tablo 1, replace the Forms G
in the working file, maintaining tho "Amount paid by purchaser"
groups but combining the "Civil division" sorts. This grouping is
the starting point in tabulating the "SHERIFF'S UKSUS RECORDED"
section of table 2.
13373
Tabulating Form G -
Table 2
Tabic &"*-Doo£s, Sheriff's Deeds, and Mortgages Recorded in *** County, by
Month Recorded.—Use the same table 2 as was utilized in tabulating
Forms F. The Forms G are now to be sorted to fill the "SHERIFF'S
DEEDS RECORDED" section of table 2.
Rote; Step C in tabulating table 1 left the Forms G grouped
by "Amount paid by purchaser" and "Civil division." The "Civil
division" groups were combined but the "Amount paid by purchaser"
sorts were maintained when the Forms G were replaced in the working
file. This sort serves as the starting place for tabulating the
"SHERIFF'S DEEDS RECORDED" section of table 2.
Step A.—-3e sure that the calendar year of the group of Forms
G being sorted is identical with the year entered on the table.
Step P.—Sort the Forms G (in the "No report on amount paid"
and "Total reporting amount paid" groups) by "Month recorded"
as indicated in item 3 (Date recorded)* Count and enter on
lines 21 (No report on amount paid) and 22 (Total reporting
amount paid), respectively, in the proper "Month recorded"
column. All counts arc to be verified by a second person to
insure accuracy.
Step C.—Compute the total "Amount paid by purchaser" in each
"Month recorded" group by adding the entries for item 6 (Amount
paid by purchaser) on all Forms G reporting this amount.
Enter (in dollars) on line 23 (■'■otal amount paid). Chccl-c this
13379
Tabulating Form G - Table 2
-54-
computation Carefully before entering, How combine the "Amount
paid by purchaser" groups but maintain the "Month recorded"
sort.
Step D»—Sort the Forms G in each "Month recorded" group into two
groups according to whether there is an entry for item 7 (Type
of action). Count and enter on lines 15 (Ho report on type
of action) and 16 (Total reporting type of action), respec¬
tively. Obtain line 14 (^otal instruments) by adding lines
15 and 16.
Step E.—Sort the Forms G reporting "Type of action" by "Type
of action" reported. Count and enter on the correct "Type
of action" line (lines 17 through 20).
Step F.—Cross add to obtain column 1. Check all vertical and
cross additions. The summation of lines 15 and 16 equals line
14; of 17 through 20 equals line 16; and of 21 and 22 equals
line 14. Check the entries in this section of table 2 with
comparable entries on tables previously tabulated and. see
that corresponding entries arc identical on all tables.
Step G.—Prepare the "SHERIFF'S DEEDS RECORDED" suction on a
table 2 for each of the other years of the survey. Check
carefully all vertical and cross additions on each table- 2
and see that oach tabIn balances.
13379
-55-
Tabulating Form G - Table 2
Upon the completion of v.:.ch table 2 replace the Forms G
in the working file maintaining the "Type of action" grouping but
combining the "Month recorded" sorts. This step is the starting
place for tabulating table 3.
- - 0 - -
Table 3> - Sheriff's Poods Recorded in *** County, by Type of Plaintiff
and by Typo of Action, Amount Paid by Purchaser, and Purchaser-Plaintiff
Relationship. Table 3 is to be prepared for each year of the survey.
Roto: Step 3 in tabulating table 2 left the Forms G grouped
by "Type of action" and "Month recorded." The "Month recorded" groups
were combined but the "Type of action" sort was maintained when the
schedules were replaced in the working file. This grouping is the
starting point for tabulating table 3.
Step A—Enter at the top of table 3 the calendar year for the
group of Forms G being sorted.
Step 3.—Sort the Forms G for each nIype of action" group
(including "No report on type") by "Type of plaintiff" as
indicated by the code entry for item 8 (Plaintiff). Count
and enter on the correct "Type of action" line (lines 2, 4,
5, 6, and 7) .n the proper "Type of plaintiff" column. Obtain
line 3 (Total reporting type) by adding "Type of action"
lines 4 through 7. Obtain line 1 (Total instruments) by add¬
ing lines 2 and 3. All counts are to be verified by a second
13379
-56-
Tabulating Form G - Table 3
person to insure accuracy. Nov? combine the "Type of action"
sorts but maintain the "Type of plaintiff" grouping.
Step C«—Sort the Forms G in each "Type of plaintiff" group into
two groups according to whether there is an entry for item 6
(Amount paid by purchaser). Count and enter on lines 9 (No
report on amount paid) and 10 (Total reporting amount paid).
Obtain line 8 (Total instruments) by adding lines 9 and 10.
Step S.—Sort the Forms G reporting "Amount paid" according to
the intervals indicated in the stub of the table. Count and
enter on the correct "Amount paid by purchaser" line (lines
11 through 23)•
Step E.—Compute the total "Amount paid" in each "l5rpe of
plaintiff" group by adding the entries for item 6 (Amount
paid by purchaser) on all Forms G reporting this.item. Enter
(in dollars) on line 24 (Total amount paid). Compute the
"Average amount per instrument" by dividing line 24 (Total
amount paid) by line 10 (Total reporting amount paid). Enter
(in dollars) on lino 25 (Average amount per instrument).
Now combine the "-^mount paid by purchaser" groups but retain
the "Type of plaintiff" sort.
Step F—Sort the Forms G in each "Typo of plaintiff" group into
two groups according to whether there is an entry for item 9
(is purchaser same as plaintiff?) . Count and enter on lines
13379 Tabulating Porn G - 'Table 3
-57-
27 (No report) and 28 (Total reporting), respectively.
Obtain line 26 (Total instruments) by adding linos 27 and 28.
Stop G.—Sort the Forms G reporting "Purchaser—plaintiff re¬
lationship" according to whether the answer for item 9 is
"Yes" or "No.' Count and enter on lines 29 (Purchaser same
as plaintiff) and 30 (Purchaser not same as plaintiff),
respectively.
Stop H.—Cross add to obtain column 1 (Total). Check all vertical
and cross additions. Note that lines 1, 8, cud 26 are identical.
The summation of lines 2 and 3 equals line 1; of lin.,s 4
through 7 equals line 3; of lines 9 and 10 equals line 8; of
lines 11 through 23 equals lino 10; of lines 27 and 28 equals
lino 26; and of linos 29 and 30 equals line 28. Check the
entries on table 3 with comparable entries on tables pre¬
viously tabulated and sen that corresponding entries are
identical on all tables.
Stop I.—Prepare a table 3 for each of the other years of the
survey. Check carefully all vortical and cross additions on
each table 3 and see that each table balances.
Upon the completion of each table 3 combine all sorts ana
replace the Forms G in the working file.
- - 0 - -
15375 - Tabulating Form H - Table 1
- 58 -
D. Instructions for Tabulating Data from
Mortgage Schedule, Form E
Table 1. — Deeds, Sheriff's Seeds, and Mortgages Recorded, in Hamilton
County, Ohio. — Use the same table 1 utilized in tabulating Forms F
and G. The Forms H are now to be sorted to fill the "Mortgages recorded"
section of table 1.
Step A. — Se sure that the calendar year of the group of Forms
K being sorted is identical with the year entered on the table.
Step B. — Sort the Forms H by "Civil division" (as indicated in
item 2 "Municipality" in accordance with the stub which has
been prepared on table 1.
Hots: If the Forms H show an entry of "Inside" or
"Outside" in answer to item 2, sort them into the group
labeled "More than 1 civil division."
Count the Forms K in each "Civil division" group and
enter on the correct line of column S (Total mortgages).
All counts are to be verified by a second person to insure
accuracy.
Step C. — Sort the Forms H in each "Civil division" group into two
groups according to whether an entry appears for item 6 (Face
amount). Count nd enter in columns 10 (Ho report on amount)
and 11 (Total reporting amount), respectively.
Hotel When sorting for "Face amount" for the "More than
1 civil division group, sort the "Outside" (item 3) Forms
F which contain a red line through item 6 (Face amount) as "No
report on amount." This is necessary because otherwise a,
serious distortion may occur in the tabulation for item 6.
- Tabulating Form E - Table 1
- 59 -
Step D. Compute the total "Face amount" in each "Civil division"
group by adding the entries for item 6 (Face amount), on all
Forms H reporting this item. Enter (in dollars) in column 12
(Total amount).
Check this computation carefully before entering. Obtain
the "Remainder of county" line by adding the "Civil division"
lines listed below. Obtain the "Major areas" line by adding
the "Major areas" listed below it. Obtain line 1 (Total) by
\
adding the "Major areas" "Remainder of county" .and "More than
1 civil division" lines.
Step E. — Check all vertical and cross a.dditions. The summation
of the "Major areas," "Remainder of county" and "More than 1
civil division" lines equals line 1 (Total). The summation
of the "Major areas" listed equals the "Major areas" line;
the summation of the "Remainder of county" units listed equals
the "Remainder of county" lino.
Step F. — Prepare the "Mortgages recorded" section on a table 1
for each of the other years of the survey. Check carefully
all vertical and cross additions on each table 1 and see that
each table balances.
Upon the completion of each table 1 replace the Forms H in
the working file, maintaining the "Face amount" grouping but combining
the "Civil division" sorts. This grouping is the starting point in
tabulating the "MORTGAGES RECORDED" section of table 2.
- - 0 - -
13379 m Tabulating rorm E - Table 2
- 60 -
Table 2 Seeds, Sneriffs Deeds, and Mortgages Recorded in *** County, by
Month Recorded. — Use the sane table 2 as was utilized in tabulating Forms
F and G. The Forms H are now to be sorted to fill the "MORTGAGES RECORDED"
section of table 2.
Rote: Step C in tabulating table 1 left the Forms E grouped
by "Face amount" and "Civil division." The "Civil division" groups were
combined but the "Face amount" sort was maintained when the Forms H
were replaced in the working file. This sort serves as the starting
point for tabulating the "MORTGAGES RECORDED" section of table 2.
Step A — Re sure that the calendar year of the group of Forms H
being sorted is identical with the year entered on the table.
Step B -- Sort the Forms K (in the "Ho report on face amount" and
"Total reporting fane anount" groups) by "Month recorded" a.s
indicated in item 3 (Date recorded). Count and alter on lines
25 (Ho report on face amount) and 26 (Total reporting face
amount), respectively, in the proper "Month recorded" column.
Obtain line 24 (Total mortgages) by adding lines 25 and 26.
All counts are to be verified by a second person to insure
accuracy.
Step C. — Compute the total "Face amount" in each "Month recorded"
group by adding. the entries for item 6 (Face amount) on all
Forms E reporting this item. Enter (in dollars) on line 27
(Total fa.ee amount).
Note: When computing "Fa.ce Amount" tabulate the "Outside"
(item 2) Forms which contain a red line through item 6 (Face
amount) as "No report on amount." This is necessary because
otherwise a serious distortion might occur in the tabulation for
item 6.
Check this computation carefully before entering.
■od'" - Tabulating Form H - Table 2
- 61 -
Step D. Check all vertical and cross additions. The summation
°T lines 25 and 26 equals line 24. Check the entries in
this section of table 2 with comparable entries on tables
previously tabulated and see that corresponding entries are
identical on all tables.
Step F.-- Prepare the "MORTGAGES RECORDED" section on a table 2
for each of the other years of the survey. Check carefully
all vertical'and cross additions on each table 2 and see
\
that each table balances.
Upon the completion of each table 2 replace the Forms H in
the working file maintaining the "Fe.ce amount" grouping but combining
the "Month recorded" sorts. This step is the starting point for tabulating
table 4.
- - 0 - -
Table . — Mortgages Recorded in *** County, by Type of Mortgagee and by
Face Amount and Interest Rate. — Table 4 is to be prepared for the county
as a v.'hole for each year of the survey.
Note: Step B in tabulating the "MORTGAGES RECORDED" section
of table 2 left the Forms H grouped by "Face amount" and "Month recorded."
The "Month recorded" groups were combined but the "Face amount" sorts
were maintained when th rrms H were replaced in the working file.
The grouping is the starting point for tabulating table 4.
StepgA. — Enter at the top of table 4 the calendar year of the group
of Forms E being sorted.
Tabulating Form H - Table 4
62 -
Step n. Sort the -forms H (in the "Ho report on face amount" and
"Total reporting- face amount" mroups) "by "Type of mortgagee"
as indicated "by the code entry in item 3 (Mortgagee). Count
and enter on lines 2 (Ho report on face amount) and 2 (Total
reporting face amount), respectively, in the nroper "Type of
mortgagee" column. All counts are to be verified by a second
person to insure accuracy. Obtain line 1 (Total mortgages)
by adding lines 2 and 3.
Step C. — Sort the Forms H reporting "Face amount" according to
the intervals indicated in the stub of the table. Count and
enter on the correct "Face amount" line (lines-4 through 16).
Step D. — Compute the total "Face amount" in ea.ch "Type of mort¬
gagee" group by addi ng the entries for item 6 (Face amount)
on all Forms H reporting this item. Enter (in dollars) on
line 17 (Total face amount).
Note: When computing "Face amount" tabulate the "Outside"
(item 2) Forms H which contain a red line through item 6 (Face
amount) as "Ho report on face amount." This is necessary
because otherwise a serious distortion may occur in the tabu¬
lation for item 6.
Compute the "Average face amount" by dividing line 17 (Total
face amount) by line 3 (Total reporting face amount). Enter
(in dollars) on line 18 (Average face amount). How combine the
"Face amount" groups but retain the "Type of mortgagee" sort.
Step E. — Sort the Forms H in each "Type of mortgagee" group into
two groups according to whether there is an entry for item 7
Tabulating Form H - Table 4
- • - £ n _
Ou "
(Interest rate). Count and enter on lines 20 (No report on
interest rate) and 21 (Total reporting interest rate), respec¬
tively. Obtain line 19 (Total mortgages) by adding lines 20
and 21.
Step F. — Sort-the Forms H reporting "Interest rate" according
to the intervals indicated in the stu£ of the table. Count
and enter on the correct "Interest rate" line (lines 22
through 37).
Step G. — Compute the total "Interest rate" in each "Type of
mortgagee" group by adding the entries for item 7 (Interest
rate) on all schedules reporting this item. Enter on line
38 (Total interest rate). Compute the "Average interest
rate" by dividing line 38 (Total interest rate) by line 21
(Total reporting interest rate).
Step H. — Cross add to obtain column 1 (Total). Check all
vertical and cross additions. Note thao lines 1 end 19
are identical. The summation of lines 2 and 3 equals line
1; of lines 4 through 16 equals line 3; of lines 20 and 21
equals line 19; and of lines 22 through 37 equals line 21.
Check the entries on table 4 with comparable entries on tables
previously tabulated and see that corresponding entries are
identical on all tables.
13379
Tabulating Form H - Table 4
- FA -
Step I. -- Prepare a table. 4 for each of the other years of the
survey. Check carefully all vertical and cross additions
on each table 4 and see that each table balances.
Upon the completion of each table 4 combine all sorts and
replace the Forms K in the working file.
- 65 -
APPENDIX B
FACSIMILES OF FORMS
Form F
DEED SCHEDULE
1. County
7. Form of deed (check one):
2. Municipality.
Warranty deed
3. Date recorded
4. Deed book No.
6. Consideration $
5. Page No.
Transfer without warranty
:.[ Deed of correction or deed not transferring full
title to the property
Transfer certificate of title
Entered by .
Verified by
.[ | Administrator's, executor's, trustee's, or
guardian's deed
Other (specify)
M-LU97
Form S
SHERIFF'S DEED OR FORECLOSURE SCHEDULE
1. County .
2. Municipality
3. Date recorded
4. Deed book No.
5. Page No.
6. Amount paid by purchaser $
*Code of agencies:
1. Individual
2. Building and loan
3. Mortgage company
4. Commercial bank
5. Savings bank
6. Title and trust company
7. Insurance company
8. Construction company
9. HOLC
10. Trustee, ex., adm.
11. Other (specify)
7. Type of action (check one):
a.| [Mortgage foreclosure
10' sale
c. | |Judgment
d.| |Other (specify)
8. Plaintiff
9. Is purchaser same as plaintiff?
Yes
□
Entered by
Verified by
•Code
n°Q
M-11,97
1. County
Form H
MORTGAGE SCHEDULE
8. Mortgagee (lender)
*Code
2. Municipality
3. Date recorded
4. Mortgage book No.
5. Page No.
*Code of agencies:
1. Individual
2. Building and loan
3. Mortgage company
4. Commercial bank
5. Savings bank
6. Title and trust company
7. Insurance company
8. Construction company
9. HOLC
10. Trustee, ex., adm.
11. Other (specify)
6. Face amount $
Entered by
7. Interest rate
Verified by.
It-U&l
Year
Table 1.—Deeds, Sheriff's Deeds, and Mortgages Recorded in Hamilton County, Ohio
1915
Minor civi1 divisions
Line
No.
Deeds
recorded
Sheriff's
deeds recorded
Mortgages recorded
Total
transfers
(l)
Cons iderat ion
Total
instru¬
ments
(5)
Amount paid by purchaser
Total
mort¬
gages
(9)
Face amount of mortgage
No report.
on amount
(2)
Total
repo rting
amount
(3)
Total
amount
(dol lars)
(4)
No report
on amount
(a)
Total
reporting
amount
(7)
Total
amount
Idollars)
(8)
No report
on amount
(10)
Total
report i ng
amount
(11)
Total
amount
(dollars)
(12)
Total, Hamilton county--
l
$
$
$
Major areas
2
$
$
$
Cincinnati city „
3
$■
$
$
Norwood city
4
$
$
$
St. Bernard tity
S 1
$
$
$
Remainder of county
6
$
$
$
Anderson township
7
-
$
$
$
Col era in township
8
$
$
$
Columbia township1
9
$
$
$
Crosby township., .
10
$
$
$
Delhi township
11
$
$
$
Green township
12
$
$
$
Harrison township
13
$
$
$
Miami township
14
$
$
$
Millcreek township2
15
$
$
$
Springfield township
16
$
$
$
Sycamore township
17
$
$
$
Syrmies township ..
18
$
$
$
Whitewater township _
19
$
$
$
More than 1 civil division
20
$
$
$
^Outside the city of Norwood. U-Ui97
20utside the city of St. Bernard.
Note.—Prepare a separate table for each year.
Year
fable 2.—Deeds, Sheriff's Deeds, and Mortgages Recorded in * • • County, by Month Recorded
1 tem
Li ne
No.
Total
(l)
Month recorded
No report
on month
(2)
January
(3)
Febru¬
ary
(4)
March
(5)
Apri 1
(6)
May
(7)
June
(8)
July
(9)
August
(10)
Sep¬
tember
(11)
Oc¬
tober
(12)
No¬
vember
(13)
De¬
cember
(14)
1. DEEDS RECORDED
Total transfers _
No report on form of deed..^
Total reporting form of deetj
Deeds not transferring full title
Bona fide voluntary transfers __ __
Warranty deeds
Transfers without warranty
Title registration certificates
Administrator's, executor's,
trustee's, or guardian's deeds
Other types of deeds
Consideration
No report on consideration
Total reporting consideration
Total amount paid, - _
1
2
3
4
8
6
7
8
9
10
11
12
13
$
$
$
$
$
$
$
$
$
$
$
$
$
$
11. SHERIFF'S DEEDS RECORDED
Total instruments
14
No report on type of action
Total reporting type of action
Mortgage foreclosure
Tax sale
Judgment
Other
Amount Paid by Purchaser
No report on amount paid
Total reporting amount paid.,
Total amount paid .
15
16
17
18
19
20
21
22
23
$
$
$
$
$
$
$
$
$
$
$
$
$
$
III. MORTGAGES RECORDED
Total mortgages
No report on face amount
Total reporting face amount
Total face amount
24
25
26
27
$
$
$
$
$
$
S
$
$
$
$
$
$
$
Note.—Prepare a separate table for each year for the entire county.
Table 3.—Sheriff's Deeds Recorded in * * * County, by Type of Plaintiff and by Type of Action, Amount Paid by Purchaser, and
Purchaser—Plai nti ff Relationship
1 tern
Li ne
No.
Total
(l)
Type of plaintiff
No report
on type
of plain¬
tiff
(2)
Indi¬
vidual
(3)
Bu i 1 d-
ing and
loan
(4)
Mort¬
gage
company
(5)
Commer-
c ial
bank
(6)
Savings
bank
(7)
Title
and
trust
company
(8)
Insurance
company
(9)
Construc¬
tion
company
(10)
H0LC
(11)
Admin-
Istrator^
trustee,
etc.
(12)
Other
(13)
1. TYPE OF ACTION
Total instruments .
No report on type
Total reporting type, __
Mortgage foreclosure ...
Tax sale
Judgment
Other
1
2
3
4
5
6
7
11. AMOUNT PAID BY PURCHASER
Total instruments
No report on amount paid
Total reporting amount paid
Less than $500
$500—$999
$1,000—$1,499
$1,500— $1,999
$2,000—$2,999
$3,000—$3,999
$4,000—$4,999
$5,000— $5,999
$6,000— $7,999.-
$8,000—$9,999
$10,000—$14,999
$15,000—$19,999
$20,000 or more
Total amount paid.
Average amount per instrument. .. ..
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
III. PURCHASER—PLAINTIFF RELATIONSHIP
Total instruments
No report
Total reporting
Purchaser same as plaintiff
Purchaser not same as plaintiff
26
27
28
29
30
Note.—Prepare a separate table for each year for the entire county.
M-1497
rear 1915.
Table 4 —Mortgages Recorded in Hamilton County, Ohio, by Type of Mortgagee and by Face Amount and Interest Rate
Item
Li ne
No.
Total
(l)
Type of mortgagee (lender)
No report
orr type
of
mortgagee
(2)
Indi¬
vidual
(3)
BuiIding
and loan
(4)
Mortgage
company
(5)
Comme r-
cial
bank
(6)
Savings
bank
(7)
Title
and
trust
company
(8)
Insur¬
ance
company
(9)
Const ruc¬
tion
company
(10)
H0LC
(11)
Admin-
istrator,
trustee,
etc.
(12)
Other
(13)
1. FACE AMOUNT OF MORTGAGE
Total mortgages _ _ —_
1
No report on face amount
Total reporting face amount--
Less than $500
$500—$999
$1,000—$1,499
$1,500—$1,999
$2,000—$2,999
$3,000—$3,999
$4,000—$4,999
$5,000—$5,999
$6,000—$7,999
$8,000—$9,999
$10,000—$14,999,
$15,000—$19,999
$20,000 or more.-
Total face amount.-
Average face amount
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
11. INTEREST RATE
Total mortgages
No report on interest rate
Total reporting interest rate -
Less than 3 percent —
3 percent
3.1—3.9 percent r
4 percent
4.1—4.9 percent
5 percent
5.1—5.9 percent
6 percent
6.1—6.9 percent
7 percent
7.1—7.9 percent
8 percent
8.1—8.9 percent
9 percent
9.1—9.9 percent
10 percent or more
Total interest rate
Average interest rate
19
20
21
22
23
24
25
26
27
28
29
30
31
32
33
34
35
36
37
38
39
%
%
$
%
$
%
%
I
%
%
%
%
%
1
%
%
%
%
%
%
%
%
%
%
%
1
Note.—Prepare a separate table for each year for the entire county.
M-LU97
3 5556
043 376789