ILLINOIS. STATE LIBRARY, Sfield. Archives division.
Ler
CATALOG RULES: SERIES
for
ARCHIVES MATERIAL
REVISION NO. 1
Springfield, Illinois,
1939.
EDWARD J. HUGHES
Secretary of State and State Librarian.
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183.
REVISION NO. 1.
Substitute for Paragraph 183 in the Original Edition (1938)
the following:
6. Historical and Bibliographical Cards.
Repetition on catalog cards of bibliographical data re-
lating to the history of departments involving changes in
name, organization, etc. is avoided by the use of History
Cards. These History Cards, typed on blue cards to make
them stand out in the catalog, are filed in front of the
departmental entry cards for the respective departments.
ILLINOIS STATE LIBRARY
CATALOG RULES: SERIES
FOR ARCHIVES MATERIAL.
a.
History cards give the following data:
1) The name of the Elective Officer, Department or
Institution in the exact form which is to be
used on all main entries, in capitals.
2) Date of creation.
3) Department or Institution which it succeeded.
Regulatory laws enforced by courts before the
creation of a distinct department should be
mentioned.
4) All changes in name (in capitals), with dates.
5) Composition of administering body, number of mem-
bers, how appointed or elected, term of office,
dates of important changes.
6) Major functions, noting dates of important changes.
Sub departments (in capitals), with dates of
creation.
7) Date of abolition, reorganization, etc.
8) Name of successor (in capitals)
Examples:
LINCOLN STATE SCHOOL AND COLONY. Lincoln
EXPERIMENTAL SCHOOL FOR THE
INSTRUCTION AND TRAINING OF
IDIOTS AND FEEBLE-MINDED
CHILDREN IN THE STATE OF ILLI-
NOIS. Jacksonville.
Operated by board of trustees
1865.
FOU
ซ
1871.
1875.
1877.
1909.
1917.
1885.
1903.
of Illinois Institution for
the Education of the Deaf and
Dumb.
1907.
ILLINOIS INSTITUTION FOR THE
EDUCATION OF FEEBLE-MINDED
CHILDREN. Successor to
EXPERIMENTAL SCHOOL operated
by School for the Deaf.
3 trustees, appointed by
governor. 6 year terms
Appropriation for new building
and site. Located at Lincoln.
ILLINOIS ASYLUM FOR FEEBLE-
MINDED CHILDREN.
LIVE STOCK COMMISSIONERS, BOARD OF
Trustees abolished. Governed
by Board of Administration.
Name changed to LINCOLN STATE
SCHOOL AND COLONY.
Board of Administration abolish-
ed. Powers and duties to De-
partment of Public Welfare.
Created.
3 live stock commissioners,
appointed by governor, 3 year
terms.
STATE VETERINARIAN, appointed
by governor, to carry out or-
ders of the Board.
Duty: "To cause to be investime
gated any and all cases... of
contagious or infectious
diseases among domestic ani-
mals, and to provide for the
extirpation thereof." Power to
quarantine or order destruction
of animals.
Bangl
Board to appoint BOARD OF
VETERINARY EXAMINERS and license
veterinarians.
Inspection and condemnation of
meat and meat products unfit
for human food.
$
b.
C.
d.
1907.
1917.
Build and manage STATE BIOLO-
GICAL LABORATORY.
Enforce laws relating to con-
tagious and infectious diseases
among domestic animals.
Abolished by Civil Administra-
tive Code. Duties with re-
spect to license of veterinarians
to DEPARTMENT OF REGISTRATION
AND EDUCATION.
Important divisions under a major department should
have separate History Cards.
Private institutions which later were taken over as
governmental institutions should also have History
Cards. Differentiate private institutions from
.public institutions by capitalizing initial letters
only of the words forming the name of the private in-
stitution.
Example: Eye and Ear Infirmary, Chicago.
Private institution prior to 1871.
1867, 1869. State appropriations
for treatment of state charitable
patients.
1871 buildings destroyed by Chicago
fire. Site deeded to State.
State created EYE AND EAR INFIRMA-
RY OF CHICAGO, ILLINOIS CHARITABLE
Explanatory cross reference cards should be made from
early names of the department not used for the main
entry, also from headings under which the catalog
user might look for the department.
Examples:
EXPERIMENTAL SCHOOL FOR THE INSTRUCTION
AND TRAINING OF ODIOTS AND FEEBLE-
MINDED CHILDREN IN THE STATE OF ILLI-
NOIS. 1865-71.
See present name
LINCOLN STATE SCHOOL AND COLONY
IDIOTS AND FEEBLE-MINDED CHILDREN,
EXPERIMENTAL SCHOOL FOR THE INSTRUCTION
AND TRAINING OF. Jacksonville
·
4
e.
1865-71
see present name
LINCOLN STATE SCHOOL AND COLONY. Lincoln
http
FEEBLE-MINDED CHILDREN, EXPERIMENTAL
SCHOOL FOR THE INSTRUCTION AND TRAINING
OF IDIOTS AND. Jacksonville. 1865-
71.
See present name
LINCOLN STATE SCHOOL AND COLONY
SCHOOL FOR THE INSTRUCTION AND TRAIN-
ING OF IDIOTS AND FEEBLE-MINDED CHILDREN
IN THE STATE OF ILLINOIS, EXPERIMENTAL.
Jacksonville. 1865-71.
see present name
LINCOLN STATE SCHOOL AND COLONY. Lincoln
FEEBLE-MINDED CHILDREN ILLINOIS INSTI-
TUTION FOR THE EDUCATION OF THE.
Jacksonville. 1871-77.
see present name
LINCOLN STATE SCHOOL AND COLONY
FEEBLE-MINDED CHILDREN, ILLINOIS ASYLUM
FOR.
1877-1909
see present name
LINCOLN STATE SCHOOL AND COLONY
FEEBLE-MINDED CHILDREN, ILLINOIS ASY-
LUM FOR. 1877-1909
see present name
LINCOLN STATE SCHOOL AND COLONY.
Examples:
The name of an institution or a department may not
suggest its work. General subject reference cards, also
blue, refer the catalog user to institutions or de-
partments dealing with those subjects.
Insane hospitals
see
JACKSONVILLE STATE HOSPITAL
ELGIN STATE HOSPITAL
ANNA STATE HOSPITAL
Date
Established
1847
1869
1871
1877
KANKAKEE STATE HOSPITAL
CHESTER STATE HOSPITAL (for
Criminal Insane)
Tone Domingue QARSELÜ
1889
G
PEORIA STATE HOSPITAL (for
Incurable Insane)
WATERTOWN STATE HOSPITAL
CHICAGO STATE HOSPITAL AT
DUNNING
ALTON STATE HOSPITAL
Banks
1895
1895
1911
1911
1851-65 supervised by BANK COMMISSIONERS
1865-- supervised by AUDITOR OF PUBLIC
ACCOUNTS
Election Returns, Canvass of
(Other than by State Canvassing
Board). Under Constitution of 1870.
Governor, Lieutenant Governor, Secretary
of State, Auditor of Public Accounts,
Attorney General, Superintendent of
Public Instruction, State Treasurer.
Canvass of returns and contests settled
by General Assembly. Constitution
Art. V Sect.3
see also
Election Contests.
Correctional Institutions
see names of individual institutions, as
GIRLS, STATE TRAINING SCHOOL FOR, AT

GENEVA
PENITENTIARY, ILLINOIS STATE, AT JOLIET
PENITENTIARY, SOUTHERN ILLINOIS
REFORMATORY, STATE
ST. CHARLES SCHOOL FOR BOYS
f. Main entry should be under the name of the institution,
not that of the governing board, which may reorganized,
be abolished or succeeded by some other board, without
affecting the entity of the institution or its records.
General reference cards, also blue, should be made from
the name of the governing board, if at all distinctive,
to the name of the institution.
Examples:
AGRICULTURE, STATE BOARD OF
Conducted business of, and for records
pertaining to,
see
AGRICULTURE, DEPARTMENT OF, 1871-1917
g.
EDUCATION OF THE STATE OF ILLINOIS,
BOARD OF
see
NORMAL UNIVERSITY, ILLINOIS STATE. Normal.
Title of Board of trustees for the
ILLINOIS STATE NORMAL UNIVERSITY,
1857-1917
Abolished 1917. Powers and duties to
DEPARTMENT OF REGISTRATION AND EDUCATION.
Historical notes relating to subjects, functions and
other governmental items likely to be sought in the
catalog or frequently asked for in reference work can
be brought out in these general historical cards.
Examples:
Flag, State.
1915 created. Description (Laws 1915
p.445):
"The reproduction of the emblem only
on the 'great seal of the State of Illinois
be authorized and permitted when reproduced
in black or in the National colors upon a
white sheet or background for use as a
State banner or insignia."
Flower, State
The native violet.
See Laws 1907/08 p.98.
Illinois and Michigan Canal.
1822.
1825.
1826.
U.S. donated land in aid of
Illinois and Michigan Canal Company.
Charter repealed 1826
Governor authorized to negotiate
loan for building canal.
1829-33. BOARD OF CANAL COMMISSIONERS.
1833. Board abolished. AUDITOR, ATTORNEY
GENERAL AND TREASURER to settle
accounts.
1835-43. BOARD OF COMMISSIONERS OF
ILLINOIS AND MICHIGAN CANAL.
1843-71. BOARD OF TRUSTEES OF ILLINOIS
AND MICHIGAN CANAL.
1
1871.
CANAL COMMISSIONERS to close
trust, take charge of and exercise
full control over the canal.
1881. Chicago sewage into Illinois and
Michigan canal,
1882. People voted to cede canal to
U.S. Not accepted.
:
1887. Locks and dams in Illinois river
ceded to U.S.
1889.
Act ceding canal to U.S. repealed.
Dams at Henry and Copperas Creek
ceded to U.S. on condition of
removal. If not accepted within
four years Canal Commissioners
to remove dams.. Sanitary districts
authorized. Deepening of channel
of Des Plaines and Illinois rivers.
1903. Chicago sanitary district en-
larged.
1913. Commission on building locks at
Lockport connecting the Illinois
and Michigan canal with the
Sanitary district canal and fill-
ing in Illinois and Michigan canal
from Lockport to Chicago. Canal
not subject to Rivers and Canals
Commission.
1917. CANAL COMMISSIONERS abolished by
Civil Administrative Code. Powers
and duties to DEPARTMENT OF
PUBLIC WORKS AND BUILDINGS.
1925-33. Under DEPARTMENT OF PURCHASES
AND CONSTRUCTION.
1933. Returned to
1935.
Returned to jurisdiction of
DEPARTMENT OF PUBLIC WORKS AND
BUILDINGS.
Abandoned as canal. Canal and
90 foot strip made a State park.
HOTEL INSPECTOR, STATE
see
HEALTH, STATE BOARD OF.
Lodging inspection.
Insurance Regulation
Under
1851-93. AUDITOR OF PUBLIC ACCOUNTS
1893-1917. INSURANCE DEPARTMENT
1917-33. DEPARTMENT OF TRADE AND COMMERCE.
1933--
DEPARTMENT OF INSURANCE.