Hand Book Relating to Public School Funds in N.C. 9X8\ t THE LIBRARY OF THE UNIVERSITY OF NORTH CAROLINA THE COLLECTION OF NORTH CAROLINIANA Cp379.11 N87p c.2 Educational Publication No. 150 Div. of Finance and Statistics No. 30 HAND BOOK RELATING TO PUBLIC SCHOOL FUNDS IN NORTH CAROLINA published by the State Superintendent op Public Instruction Raleigh, N. C. Educational Publication No. 150 Div. of Finance and Statistics No. 30 HAND BOOK RELATING TO PUBLIC SCHOOL FUNDS IN NORTH CAROLINA published by the State Superintendent of Public Instruction Raleigh, N. C, INTRODUCTION The General Assembly of 1927 reclassified school expenditures in such a way as to bring them into line with accepted standards. This made necessary a complete revision of all budgetary and accounting forms. A hand book relating to school funds was prepared by Mr. C. D. Douglas and issued from the State Department of Public Instruction on July 1, 1927, in the form of a mimeographed bulletin. This bulletin was intended to be of assistance to boards of education in their effort to secure a uniform classi- fication of the items of expenditure, and to draw a definite line between expenditures for the constitutional term and for the extended term. This uniform classification is necessary in order to have a fair basis for the calculation of comparative costs. The first comparative cost figures on this new basis were presented to the "school of economy" in the spring of 1929. Many counties were ap- parently out of line. A further study revealed the fact that some of the discrepancies were caused by a lack of uniformity in the accounting classi- fications. The same items were coded differently in the different counties. The "school of economy," believing a uniform classification to be a necessary basis for the study of comparative costs, authorized the appoint- ment of a committee to make a further study of this question. The com- mittee consisted of Superintendents Clyde A. Erwin, Chairman, H. B. Marrow, J. C. Lockhart, C. E. Teague and J. T. Jerome. This committee in cooperation with Mr. Douglas and Mr. Hathcock of this department prepared a revision of the former hand book, refined and extended the classification and coding of items of expenditure. This revision was limited to the current expense fund and is presented here in two ways : (1) Numerical list of items in accordance with the coding in budgets. (2) A "dictionary" of items of expenditures with possible budgetary and accounting codes attached. It is hoped that the suggestions made in this bulletin will provide a basis from which may be derived a more accurate statement of comparative costs. Every administrative unit, for its own proper defense, should see to it that an accurate coding and accounting of all school expenditures be made. For these reasons, I am causing this bulletin to be published. State Superintendent Public Instruction. August 18, 1930. ^ ^ OUTLINE PART I Classification and Distribution of Expenditures and Income Page I. Classification of School Expenditures 5 1. Numerical List of Expenditures 6 2. Alphabetical List of Expenditures - 15 II. Classification of School Income 27 -^ III. Distribution by Term of Expenditures for Public Education 28 IV. Distribution by Term of School Income 33 PART II School Accounts I. Voucher Forms __. 34 II. Voucher and Receipt Register Forms 35 III. Ledger and Miscellaneous Account Forms 35 PART III School Audits I. School Audit Law _... 36 II. Scope of Audit _ 37 III. Suggested Schedule Outlines 37 PART I CLASSIFICATION AND DISTRIBUTION OF EXPENDITURES AND INCOME GENERAL STATEMENT The May Budget forms, the school account books, audit suggestions and the annual financial report for the public schools in North Carolina were in 1927 prepared in accordance with Chapter 239, Public Laws, 1927, which is an amendment to Articles 13, 14 and 15 of the School Code of 1923. The main principles in this law are: 1. Financial records should be kept in such manner that expenditures in excess of the approved budget will not occur, whether the budget be for a local tax district, a special charter district, or a county. 2. The total annual cost of public education should be accounted for according to the objects of expenditure outlined by law. 3. There are two distinct public school terms in the State: the six months' constitutional term and the term above six months: (a) The six months' term should be operated and maintained in ac- cordance with laws relating to the constitutional six months' term, and the funds provided for this term should be kept sepa- rate from the funds of the extended term; (b) The extended term in the districts or county should be operated and maintained in accordance with law. The cost of the term beyond six months should be kept separate from the cost of the six months' term; and if any part of the cost of the six months' term is borne by local funds, this amount should be so shown in the accounts. 4. Finally, the budgeting, bookkeeping, and accounting should be as nearly uniform as conditions in the State will permit. I— CLASSIFICATION OF SCHOOL EXPENDITURES All expenditures and receipts of the public school funds have been assigned code numbers for purposes of bookkeeping and accounting. The expenditures for public schools are coded under the 600 series. Below will be found such numbers as 611, 631, etc. The first figure, "6," indicates that the item is a school expenditure. The second figure indicates the main subdivision of school expenditure. For example, 61 indicates school ex- penditure, General Control — the "6" for schools, the "1" for general con- trol. For example, 611 indicates — (6) schools, (1) general control, (1) salaries of superintendents, the latter figure being the detail under "gen- eral control." The outline of the expenditures by code is: A. CURRENT EXPENSE: 61. General Control 62. Instructional Service 63. Operation of School Plant 64. Maintenance of Plant 6 Public School Funds in North Carolina 65. Fixed Charges 66. Auxiliary Agencies 67. Transfers to Special Charter Districts B. CAPITAL OUTLAY: 68. Capital Outlay C. DEBT SERVICE: 69. Debt Service The classification of expenditures is gone into in greater detail in the space immediately following (see Voucher Register). A. CURRENT EXPENSE FUND EXPENDITURES 1. Numerical List of Expenditures 61. GENERAL CONTROL: 611. Salaries: 1. Superintendents: city and county. 2. Assistant city superintendent. Assistant county superintendent. Business manager. 612. Travel — Traveling and hotel expenses incurred in the perform- ance of official duties: 1. Superintendents: city and county — Hotel and mileage. 2. Superintendents: city and county — Replacement of car. 3. Assistants: assistant superintendent and business manager — Hotel and mileage. 4. Assistants: assistant superintendent and business manager — Replacement of car. 613. Salaries: Clerical Assistants — Bookkeeper Clerk Stenographer 614. Office Expenses — Account and record books Adding machine repairs and supplies Blank forms Bookkeeping machine repairs and supplies Carbon paper Clasps Clips Envelopes Express Fasteners Filing supplies Freight Ink Letterheads Mimeograph paper Mimeograph repairs and supplies Paper Paste Pencils Pencil sharpeners Pens Postage Printing Stamps Stationery Stencils Telegraph Telephone Typewriter repairs and supplies Public School Funds in North Carolina 7 615. Board of Education Per diem Travel 616. Treasurer Commission Salary 617. Attendance Salaries: Attendance officer Census enumerators Clerical help Supplies : Travel: Attendance officer 618. Other General Control 1. School Audit — (See Section 198, School Law, Amended 1927.) 2. Attorney's fees School elections 619. Charter Districts — Transfers to charter districts for salaries of charter district superintendents. 61. Total — General Control 62. INSTRUCTIONAL SERVICE: 621. Salaries: Elementary teachers and teaching elementary prin- cipals (day schools). Salaries of teachers in seventh grade of a junior high school should be included with elementary salary costs. 622. Salaries: High school teachers and teaching principals (day schools). Teachers of eighth grade or above in a school hav- i ing eight months' term or more and a high school department with an average daily attendance of twenty or more pupils should be included in 622. 623. Salaries: 1. Elementary principals and supervisors (non-teaching) . Teach- ing elementary principals and elementary supervisors are under code 621. 2. High school principals and supervisors (non-teaching). Teach- ing high school principals and high school supervisors are under code 622. 624. Instructional Supplies: This includes only supplies and excludes all equipment. Note the distinction between a supply and a piece of equipment. A supply is something, the use of which involves its consumption. A piece of equipment is used from year to year. All permanent laboratory apparatus or equip- ment (original) should be placed under 681-4 or 682-4, not un- der 624. Supplies for book-room, cafeterias, and all other auxiliary supplies should be placed under Code 66, if the expenditures and receipts for these are carried in the school accounts. Public School Funds in North Carolina 1. Supplies — Classroom : Acids (laboratory) Alcohol (laboratory) Art Biology Carbon paper Cardboard Cards Chalk Chemicals Chemistry Clasps Clips Commercial Cooking Crayola Crayon Drawing Erasers Fasteners Films Flags — small Fuel (home economics) Gas (laboratory, home economics) General science Groceries (home economics) Hectograph Home economics Ink Ink eradicator Ink well (replacement) Kerosene (laboratory) Kodak films and developing Laboratory Magazines (classes) Manual training Mucilage Museum (miniature) Music Needles Note books Paper Paste Pencils Pencil sharpeners Pens Physical geography Physics Poster patterns Radio Reading Registers — class Report blanks Roll books Rubber bands and stamps Schedule blanks Science Scissors Sewing Splints Tablets Tagboard Teaching Textbook list Thumb tacks Typewriter paper Victrola needles Victrola records Writing fluid 2. Supplies — Principals and Supervisors: Achievement tests Blank forms Carbon paper Certificates : Attendance Promotion Clasps Clips Fasteners Folders Intelligence tests Manuals Mimeograph paper Note books Reading scales Rubber bands and stamps Scales — achievement Second sheet paper Standard tests Stationery Stencils Tests Typewriter paper Public School Funds in North Carolina 9 625. Rural Supervision 1. White rural supervisor: 1. Salary 2. Travel — Hotel, mileage; replacement — car 3. Supplies 2. Colored supervisor: 1. Salary 2. Travel — Hotel, mileage; replacement — car 3. Supplies 626. Vocational Education 1. Agriculture: 1. Salary 2. Travel — Hotel, mileage; replacement — car 3. Supplies 2. Home Economics (George-Reed): 1. Salary 2. Travel — Hotel, mileage; replacement — car 3. Supplies 3. Trades and Industries 1. Salary 2. Travel — Hotel, mileage; replacement — car 3. Supplies 627. Expenses: Principals and Supervisors 1. Salary — Clerical 2. Travel — Elementary principal Elementary supervisor 3. Travel — High school principal High school supervisor 4. Postage and stationery 628. Expenses: Commencement 629. Charter Districts — Transfers to charter districts by county board of education for: 1. Salaries — Principals Supervisors Teachers 2. Vocational Education and Donations — State 62. Total — Instructional Service 63. OPERATION OF PLANT: 631. Janitorial Service Wages: Janitors Helpers Keeper of grounds Matrons Watchmen 632. Fuel Coal, including freight and drayage Wood Oil 10 Public School Funds in North Carolina 633. Water, Light, Power Electric current Gasoline and oil Light Power Water 634. Janitorial Supplies Acids Alcohol Bags, burlap or paper Brooms Brushes Buckets Bulbs, electric Chemicals, cleaning Chloride of lime, cleaning Cleaning compound Cloth, cleaning Cups, drinking Disinfectants Dust down Dusters Flue brush Fuses Gasoline, cleaning Grease remover Hammer Handles Insecticides Mops Nails Oil, floor Paper cups Paper towels Pine cleanser Pipe cleaning materials Pliers Sanitary towels Saw Shovel Soap Sponges Spray liquids Stoker Toilet paper Towels Waste Wax Wrenches 635. Telephones in School Buildings 63. Total— Operation of Plant 64. MAINTENANCE OF PLANT: 641. Repairs to Buildings and Grounds. Labor and all building ma- terials and supplies used in repair work should be included. Only repairing and redecorating should be included under 641. Cost of the first painting of buildings should be in Capital Outlay (68). Building alteration costs which make the build- ing more useful are also placed in Capital Outlay. Blackboard (replacement) Brick Bulbs, plant Carpenter's tools Cement — basement, floors, walks Freight Glass, door and window Grading Grass seed Gravel Hardware Chloride of lime, as fertilizer Hauling Doors Express Fertilizer Flags, display Frames, door and window Hinges Labor Lead, paint Lime Locks — repair Public School Funds in North Carolina 11 Lumber Metal work — buildings Millwork Nails Pipe Plants Plaster Plowing Putty Roofing 642. Repair and Replacement ratus. Purchase of all number to the original scientific apparatus to be included. Agriculture Alphabetical cards Baskets Benches Book cases Chairs Charts Clocks Curtains Desks Draperies Drayage Express Files Freight Globes Sand Sash, window Shrubs Stone Tile Tools Trees Window glass (replacement) Windows (replacement) of Furniture and Instructional Appa- new pieces of furniture to restore the state of usefulness and purchase of any take the place of old apparatus should Gymnasium Home economics Maps Numeral frames Printing press Reading stands Rulers Sand tables Science equipment Shades Shop equipment Stage scenery Stools Storage cabinets Typewriters Window shades 643. Repair and Replacement of Heating, Lighting, Plumbing Equipment Air valves Asbestos cement Boilers Boiler parts Bushing Cement Drayage Drinking fountains Ells Express Freight Gauge valves Gum packing Hangers 64. Total — Maintenance Lead, plumbing Nipples, plumbing Nuts Pipe Plugs Plumber's tools Pumps, water Radiators Stoves Tees Tile Tools Union tees Wire of Plant 12 65. Public School Funds in North Carolina FIXED CHARGES: 651. Rents Building Garage Office Playground School building Storage room 652. Insurance Boiler Building Truck: Fire, theft, liability Tornado Workman's compensation 653. Pensions 65. Total — Fixed Charges 66. AUXILIARY AGENCIES: 661. Transportation of Pupils 1. Wages of Drivers Emergency Regular Substitute 2. Gas, Oil, Grease Alcohol (radiator) Anti-freeze Cup grease Cylinder oil Flushing oil 3. Repairs — Parts, Labor, merits') Accessories Adjustments Battery repairs Battery replacements Blow-out shoes Body repairs Bolts Brake lining Brake lining — repairs Brazing Bumpers Bushing Cement (tube) Chains Chassis Express Drayage Gasoline Gear grease Oil, cylinder Radiator anti-freeze liquid Spring lubricant Mechanics (including minor replace- Fan belts Fans Fenders Grease remover Hardware Labor Metal work Mirrors, rear vision Motors Nuts Paint Painting Painting gun or brush Paint remover Patching materials Polishing compound Pumps Public School Funds in North Carolina 13 Radiator Towing service Repairs Upholstering repairs Retreads Valve Salaries: Valve caps Helpers Valve cases Mechanic s Vulcanizing Painters Wages Soap Waste Springs Wheel replacements Tire: Window glass (trucks) Gauge Windshield (trucks) Inflation by contract Windshield wipers Tools Wrecking service Tops 4. Replacement- -Tires, Tubes Tires Tubes 5. Replacement— -Major Body Motor Chassis Trucks 6. By Contract Allowance Street cars Boats Trains Bus Trucks Private cars Wagons 7. Charter Districts Transfers for pupil cost allowance for transportation. 662. Libraries — Maintenance and Operation 1. Appropriation to public libraries 2. Salary — librarian 3. Supplies and repairs Adhesive cloth Ink eradicator Binders Ink well Blotters Magazines Book: Cards Mucilage Covers Newspapers Plates Note pads Repair materials Paste Replacements Periodicals Supports Pens Bristol board Pins Calendar pads Record books Catalogue index Rubber bands and stamps Card pockets Sponges Daters Staples Erasers Tablets Glue Tags Gummed labels Wax Ink Writing fluid 14 Public School Funds in North Carolina 663. Textbooks — Replacement: This should include only tax money — not book fees — which is transferred from the current expense fund to textbook fund for replacement of textbooks. If book- room is self-supporting, charge nothing here. Charge original purchase of books under Code 683. 664. Health First aid — playground Inspection Nurse 665. Lunch Room — See 663 666. Indigent Pupils — Aid 668. Temporary Loans — Principal Repaid and Refunds 669. Temporary Loans — Interest 66. Total — Auxiliary Agencies 67. CHARTER DISTRICTS: Transfer Per Capita for Current Expense. The amount is determined in accordance with section 178, School Law, 1927, as amended in 1929. GRAND TOTAL CURRENT EXPENSE EXPENDITURES Public School Funds in North Carolina 15 CURRENT EXPENSE FUND 2. Alphabetical List of Expenditures ITEMS 61 62 63 64 65 66 67 661-3 614 624-2 Acids: - 634 624-1 614 Adhesive : Cloth 662-3 664-3 661-3 Agriculture: 626 642 626-13 643 Alcohol: 634 624-1 661-2 661-6 642 661-2 662-1 624-1 643 Attendance officer: 617 617 617 618-1 618-1 Audit, . . 652 634 642 Battery: 661-3 661-3 642 643 Bends (heating) 662 624-1 641 Blank Forms: 614 624-2 Blotters: 614 662-3 661-3 615 661-6 661-3 661-5 Body: Repairs Replacement. 16 Public School Funds in North Carolina ITEMS 61 62 63 64 65 66 67 Bookkeeping machine: 614 614 Boiler: 652 643 643 661-3 Bookcases: 614 642 Book: 662-3 662-3 662-3 662-3 662-3 663 662-3 663 661-3 661-3 641 662-3 634 634 652 634 634 Bulbs: 641 661-3 661-6 Bushings: 643 661-3 662-3 Carbon paper: 614 624-2 624-1 Card: 662-3 662-3 Cards : 614 616 624-1 Carpenter's tools: 641 626-13 634 Catalogue: Slips - 662-3 662-3 Cement: 641 643 661-3 616 Certificate of attendance, promotion. ... 624-2 Public School Funds in North Carolina 17 ITEMS 61 62 63 64 65 66 67 661-3 642 Chalk- 624-1 Charter Districts: 67 619 629 661-7 642 Chemicals: 624-1 634 624-1 Chloride of lime: 634 641 624-1 624-2 614 Cleaning: 634 634 Cloth. 642 Clothes: 634 634 Lin Clips 614 624-2 628 628 624-1 Commencement: 616 Cooking supplies: 665 624-1 624-1 624-1 634 661-2 642 661-2 Daters: 614 662-3 642 628-5 634 641 642 624-1 ode nu Give c mber of article 643 delivere d. Drinking fountain — repairs, replacements- 634 634 618-2 Electricity: 624-1 633 643 d or rep Equipment repair and replacement See ite m to be 1 repaire laced. 1 18 Public School Funds in North Carolina ITEMS 64 Erasers : Classroom Library Express Fan belts Fans — repair, replacement Fasteners Fenders Fertilizer Files — replacem ent : Superintendent's office Principal s office Filing supplies Films First aid supplies, expense Fire insurance Flags: Small Display Flushing oil Frames — door, window Freight Fuel — building- Coal, wood Laboratory Fuse, light Garage: Insurance Rent Gas (laboratory) Gasoline: Trucks Cleaning Gauge valves Gear grease General science: Supplies Equipment Glass: Truck Window Globes (replacement) Glue: Agricultural shop Library. Grading: grounds, roads repair Gravel Grease remover: Buildings Trucks Groceries: Home economics Lunch room : Gummed labels Gum p icking for boilers Gymnasium (equipment) repair, replace. - Handles, tool Hangers, pipe Give c ode nu mber of article delivere 662-3 d. 661-3 661-3 661-3 614 614 642 624-2 624-1 624-1 661-2 Give c ode nu mber of 632 641 article delivere 624-1 634 652 651 624-1 661-2 661-2 624-1 642 661-3 641 642 626-13 641 641 661-3 665 662-3 643 642 643 Public School Funds in North Carolina 19 ITEMS Hardware: Building.. Truck. Hauling Health, all items Hectograph, refill Helpers: Janitors Truck mechanics Home economics (equipment): Repair, replacement Supplies Hinges, building Indigent pupils — all items Ink: Office, classroom, library - Eradicator for office, library Ink well replacem't: office, classr m, lib'y Insurance: Boiler Fire Liability Tornado Compensation Intelligent tests Insecticides Interest; temporary loans C. E Janitor: Supplies 61 Give c 624-1 62 ode nu 63 mber of 631 624-1 614 614 614 Kerosene: Laboratory Lighting Kodak films and developing Labor Laboratory supplies Lead: Painting Plumbing Letterheads— office supt , school principal- Librarian: Salary. 624-1 624-1 64 641 article 624-2 624-1 Give c 624-1 ode nu 624-1 614 Stationery, supplies Light --- Lime: Building repairs Disinfectant Fertilizer Loans, current expenses. Locks, buildings Lumber, buildings Lunch room Magazines; classroom, library Manuals Manual training supplies Maps, replacement Matrons, wages Metal work: Buildings Trucks 642 65 delivere 661-3 d. 664 661-3 634 631 633 mber of 624-2 article 652 652 652 652 652 666 662-3 662-3 662-3 669 641 643 033 624-1 624-2 624-1 631 641 641 641 641 662-1 662 669 642 641 665 662-3 661-3 20 Public School Funds in North Carolina ITEMS Mill work — building repairs, replacements. Mimeograph: Paper, stencils, supplies Repairs, replacements Mirrors: Rear vision for trucks.. Laboratory-home economics.,. Mops Motors: Minor repairs and replacements Major repairs and replacements Mucilage: Instruction Library Superintendent's office. Museum, miniature, supplies Music supplies Nails, building repairs Needles Newspaper for library Nipples for plumbing Notebooks: Principals, supervisors Pupils Superintendent's office Notepads: Library Superintendent's office Numeral frames, replacement Nurse, school Nuts: Heating, plumbing Trucks. Office expense: Attendance County superintendents and assists Principals and supervisors (elem.). Principals and supervisors (H. S.)- Rural super-visors Office rent Oil: Cylinder Fuel Floor Otner expense: Vocational agriculture Trades and industries Commencement Paint and painting: Buildings 614 614 614 617 614 62 624-2 624-2 624-1 624-1 624-1 624-2 624-1 624-2 624-3 625-23 63 Trucks. Painting brushes and gun: Buildings, trucks Paint remover: Buildings, furniture, trucks Paper: Instructional Superintendent's office Supervisors 614 626-1 626-3 628 624-1 625-23 632 634 641 642 641 661-3 061-3 661-5 662-3 662-3 662-3 661-3 65 1 661-2 641 641-642 661-3 661-3 661-3 Public School Funds in North Carolina 21 ITEMS 61 62 63 64 65 66 67 Paper: Cup« 634 634 Paste; office supt , classroom, library _ 614 624-1 662-3 661-3 662-3 662-3 662-3 Pencils; office supt., classroom, library Pencil sharpeners: office, classroom, library 614 614 614 624-1 624-1 624-1 653 67 615 624-2 662-3 624-2 624-1 624-1 ph - • i i r , - . g f • S P * pp 634 662-3 643 641 643 Pipe: 634 641 641 651 641 643 643 661-3 Postage: superintendent, principal. -- 614 627-4 624-1 633 Principal's salary: 623-1 621 623-2 622 668 Printing: 614 625-23 624-2 661-6 661-3 Pumps, repair and replacement: 643 641 Putty Radiator: 661-2 661-3 643 624-1 624-2 Reading: 642 624-1 624-2 Tests 662-3 22 Public School Funds in North Carolina ITEMS 61 62 63 64 65 66 67 Record books: 624-2 614 669 624-2 Repair and replacement: 641 642 643 Truck (major): 661-3 661-3 661-3 661-3 661-4 Report blanks: 624-2 614 661-3 641 624-2 624-2 624-2 Rubber: 614 614 642 Rural supervisor — white: 625-11 625-13 625-12 625-21 625-23 625-22 626-1 Travel Colored: Travel Salaries: 619-2 611-2 617 613 611-2 619-1 611-1 613 617 Assistant county superintendent 623-1 623 623-2 622 626-2 631 662 631 661-3 625-11 625-21 613 Teachers and principals, special char- 629-1 626-31 Public School Funds in North Carolina 23 ITEMS 61 62 63 64 65 66 67 Salaries: (cont.) 616 661-1 641 642 641 „ a ' a . 'f' rep '■ P d i t 634 Scales: 624-1 664 624-1 School: 618-1 TJ 1A' A A r,t 651 618-2 Science: 624-1 ' 1 642 642 ppar. , rep 624-1 624-2 624-1 614 642 642 642 Shop equipment (repair, replacement): M 1 t " "n 661-3 641 Soap: 634 661-3 624-3 624-1 634 634 Spring: 661-2 661-2 642 Stamped envelopes: supt., principal 614 614 614 627-4 627-4 627-4 624-2 662-3 662-3 662-3 662-3 614 614 624-2 624-2 634 641 642 651 642 651 643 661-6 Tablets 624-1 624-1 lary 624-1 See sa 614 635 24 Public School Funds in North Carolina ITEMS 61 G2 63 64 65 66 67 Temporary loans: 669 668 668 643 Textbooks: Free ......... 624-3 624-2 652 624-1 Tile 641 Tire: 661-3 661-3 661-4 634 641 Tools: 661-3 661-3 661-3 641 652 634 661-3 626 661-6 Transfers: Charter districts — 67 619 661-7 629 626-12 Travel: 612-13 617 615 612-3 Elementary prin. and supt.— (supts.) - High school prin, and supt. — (supts.) . 627-2 627-3 626-22 612-4 612-4 Business manager .. 625-3 Superintendent 612-2 625-2 626-32 616 Trees 641 Trucks: 661-6 652 652 661-3 661-4 661-5 661-4 Public School Funds in North Carolina 25 ITEMS Typewriter: Paper Repair, replacement Supplies Union tees Upholstering repairs Valve: Caps Cores Stems Valves Victrola: Needles Records Vulcanizing Wages: Emergency truck drivers Janitors and helpers Matrons and helpers Mechanics and helpers Regular truck drivers Substitute truck drivers Watchmen Wagons used in transpt. pupils (contract) Waste: Cleaning buildings For trucks Water Wax: For janitor For library Wheel; replacement Window glass: For buildings For trucks Window shades Windows, replacement: Buildings Trucks Windshield: Replacement Wipers Wire Wood Workmen s compensation Wrecking service Wrenches: For janitor For truck mechanic Writing fluid: Instruction Library Superintendent 61 614 614 614 62 63 624-2 624-2 624-1 624-1 64 643 642 631 631 631 633 641 624-1 642 641 643 641 661-3 661-3 661-3 661-3 661-3 661-3 661-1 661-1 661-6 661-3 662-3 662-3 652 661-3 661-3 661-3 661-3 661-3 661-3 662-3 26 Public School Funds in North Carolina B. CAPITAL OUTLAY FUND EXPENDITURES 68. CAPITAL OUTLAY: 681. New Buildings and Grounds: 1. Sites — New land and original improvements. 2. New Buildings — Amounts entered here should cover only the cost of new buildings and permanent additions. Cloak- rooms and built-in bookcases and blackboards are classified under this head. 3. Equipment — Heating, lighting and plumbing installation costs are placed here. Replacement of electric light bulbs are considered as janitors' supplies. 4. Equipment : Furniture — For school buildings — tables, chairs, desks, book- cases (unless built-in) , laboratory desks, cabinets, etc. Instructional Apparatus — Includes physical, biological, chem- ical and other scientific laboratory apparatus; the neces- sary apparatus and utensils for special classes, such as agriculture, home economics, manual training, commercial, etc. Note the distinction between the equipment which ap- pears in this column and supply items which are consumed by use, the cost of which should be placed under 62. 5. Fees and Other. 682. Old Buildings and Grounds: 1. Additional — Sites and improvement of grounds. 2. Alterations — Expenditures for alteration of old buildings, such as tearing out walls, building partitions, and enlarging of rooms. The operation may not enlarge the building, yet does entail a cost in addition to the payments on the original building. 3. Equipment — Heating, lighting, plumbing. 4. Furniture and Instructional Apparatus. 683. Books: New— 1. Library — The original cost of new books. All replacements should be placed under 662-3. 2. Textbooks. 684. Transportation: 1. Trucks — The original cost of trucks purchased for the trans- portation of school pupils. If the depreciation of trucks is not charged off the capital account, all replacements of trucks would be under 661. Taking the state as a whole, it has been thought best to charge all replacements under 661, provided the cost of replacement is not in excess of the original price, and place in 684 only the original cost of trucks and accessories. 2. Garage Building. 685. Equipment (New) — Superintendent's office. 688. Interest — Temporary loans for Capital Outlay. Public School Funds in North Carolina 27 689. Charter Districts — The per capita amount to special charter dis- tricts of capital outlay is determined in accordance with Sec- tion 178-2, School Law, 1927 (Chapter 239, Sec. 4 (2) Public Laws, 1927). 68. Total — Capital Outlay C. DEBT SERVICE FUND EXPENDITURES 69. DEBT SERVICE: 691. State Loans: 1. Literary Fund — Principal and interest. 2. Special Building Funds — Principal and interest. 692. County Bonds — The principal and interest due during the fiscal year on county-wide school bonds, including also any district bond payments which have been assumed with the approval of the county board of commissioners by the county board of education. 693. District Bonds — The principal and interest on district bond obli- gations of the fiscal year, the payments being made from local funds. 694-697. Blank. 698. Interest — Temporary loans for Debt Service. 699. Per Capita Debt Service: 1. Charter Districts — The per capita payments to special charter districts for Debt Service made under Section 178, School Law, 1927. (See above.) 2. Districts Voting Bonds — Determined under same section. 69. Total— Debt Service II— CLASSIFICATION OF SCHOOL INCOME There are three code series in income: 700, 750 and 900. These items will occur in all three funds: Current Expense, Capital Outlay and Debt Service. 700. Unencumbered Balance, June 30 — The balance of the appropriation after the amount of the estimated obligations from the date the budget is made up to June 30 has been added to the expenditures which have been made to the date the statement is made. 750. Unappropriated Surplus Revenue, June 30 — The amount of income for a fiscal year in excess of the total appropriation for the same fiscal year. A. CURRENT EXPENSE FUND INCOME 960. State Funds: 1. Equalizing Fund 2. Teacher Training in High Schools 3. Vocational: Agriculture, home economics, farm life schools. 28 Public School Funds in North Carolina 4. Donations: General Education Board Jeanes Foundation Rosenwald Fund Slater Fund 961. Polls — Number of polls, rate, yield, less insolvents. 962. Fines, Forfeitures and Penalties. 963. Dog Taxes — Number of dogs and rate. 964. Interest on Bank Balances. 965-969. Blank: 965. Federal Forestry Payment 966. Book Store 967. Lunch Rooms 968-9. Other 970. Taxes — Ad valorem taxes. B. CAPITAL OUTLAY FUND INCOME 980. State Loans — All loans for the fiscal year from the State for the erection of buildings and making permanent improvements. 981. Bonds and Notes — Income from the sale of school bonds or long term notes used in capital outlay. 982. School Property — Income from sale of school property. 983. Rural Libraries — State appropriations. 984. Interest on Bank Balances. 985. Donations for Specific Districts — Gifts by agencies other than the county to specific districts. 986. Taxes — Ad valorem taxes for capital outlay. C. DEBT SERVICE FUND INCOME 990. Local Taxes — The total amount due the State Board of Edu- cation has been budgeted and expended in the six months' term. The receipts under 990-1 and 990-2 are the amounts which districts pay to the county from local funds on State loans, including amounts paid by charter districts. 991. Blank — Other items of income. 992. Taxes — Ad valorem taxes for Debt Service. Ill— DISTRIBUTION BY TERM OF EXPENDITURES FOR PUBLIC EDUCATION COUNTIES Preceding this section is the outline of the classification of school ex- penditures and income. In North Carolina there are two school terms. These terms are separate for the reason that each is supported by a dif- ferent source of income and operated under different laws. These terms Public School Funds in North Carolina 29 1. The Six Months' Term — It is supported by State and county funds. The State funds consist of the Equalizing Fund and aids to county and to specific districts for certain purposes. The county funds consist of poll taxes, fines, forfeitures, penalties, dog taxes, county bonds, sale of school property, miscellaneous income, and a county- wide ad valorem tax on all property in the county. 2. The Extended Term — It is supported by State funds appropriated for the use of specific districts, local poll taxes, fines, State loans, district bonds, sale of school property paid for by district fund, miscellaneous income, and a district ad valorem tax levied on all property in the district or a county-wide ad valorem tax for a county-wide extended term. The distribution of the expenditures between the two terms cannot be stated specifically for each county or special charter district. It is strongly urged that the line of demarcation be set up. A. CURRENT EXPENSE FUND 61. GENERAL CONTROL: Most of the expenditures under General Control are in the Six Months' Budget. The following items also have spaces in the extended budget for the purposes indicated. 616, 617. Treasurer and Attendance — For use in extended term if treasurer is paid partly from local taxes or in case an attend- ance officer is employed in the district in addition to the one provided by the county. 619. Charter District — The extended term column in the county budget will be used only by counties which have a uniform county- wide extended school term. (See footnote in county budget.) 62. INSTRUCTIONAL SERVICE: 621, 622, 623, 629 — In the county budget, the cost of salaries placed in the six months' term column would be based on the adopted county schedule of salaries and the amount in the extended term column would be the re- mainder for the remaining term and any supplements paid in excess of the county schedule for the entire term. This method should be used by charter districts also. 624. Instructional Supplies — The annual cost should be prorated ac- cording to extended term. 625. Rural Supervision — Cost chargeable to six months' term. 626. Other — To be determined for each object. 627. Salaries Clerical Assistants and Office Expenses — Certain of the larger districts will have assistants and office expense in excess of the amount which will be furnished by the county. 629. Transfers to Special Charter Districts — Six months' term item. 30 Public School Funds in North Carolina 63. OPERATION OF SCHOOL PLANT: 631. Wages, Janitors, Etc. — The annual cost should be prorated ac- cording to extended term. 632. Fuel — The tendency is toward charging fuel costs to the six months' term. 633. Water, Light, Power — Prorate annual cost according to term. 634. Janitors' Supplies — Prorate annual cost according to term. 64. MAINTENANCE OF PLANT: The items under this section would be a charge to the six months' term unless the district makes expenditures for items considered to be above the standard which the county board of education furnishes. 65. FIXED CHARGES: 651. Rents — If the length of the school term does not affect the rental charges, the rent should be paid by the county. 652. Insurance — Insurance is paid annually and the rate is determined without regard to term. It is a six months' term cost. 653. Pensions — For teachers, principals, and superintendents emeritus. Carry in six months' term accounts. 66. AUXILIARY AGENCIES: 661. Transportation of Pupils — The expenditures for wages of driv- ers, gas, oil, etc., can be determined very closely as to term. The first six months cost would be borne by the county and the remainder by the district. (661-3) — The repairs for each term may be determined by prorating the annual cost. Replacement of trucks should be placed in the six months' column. 662. School Library — Most of the counties consider this expenditure chargeable to the six months' term. 67. CHARTER DISTRICTS: 67. Per Capita Current Expense — The extended term column will be used only by those counties which have a uniform extended term. B. CAPITAL OUTLAY FUND 68. CAPITAL OUTLAY: 681, 682. New and Old Buildings and Grounds — The extended term column will be used only by counties which require the district to bear part of the cost of buildings and equipment. These items are properly a six months' charge. 683. Books (New)— 1. Libraries — A library is considered a necessary part of the equipment of a modern school plant. The original cost of Public School Funds in North Carolina 31 books is a six months' term charge. The districts should be charged for repair and replacement of books only to the extent of wear during the extended term. 2. Textbooks— Original purchase of textbooks is chargeable to six months' term. 684. Trucks — The original purchase price of a new truck is a six months' term charge under Capital Outlay. For replacement and repairs, see 661. The law permits the lending of the trucks to local districts for use in operating the extended term. 685. Equipment: (New)— Superintendent's office— six months' term charge. 688. Interest— Temporary loans— Capital Outlay. If building is being erected from county funds, interest charge is against six months' term; if erected by district funds, interest is a district or extended term charge. C. DEBT SERVICE FUND 69. DEBT SERVICE: 691. State Loans — It will be noted that the entire amount due the State Board of Education annually is placed in the six months' term and the income from local tax funds indicates the part that is to be borne from extended term funds. 692. County Bonds— Since the county has either voted county-wide bonds or has assumed the payment of district bonds, the total payment is in the six months' budget. 693. District Bonds — In extended term budget for the reason that the annual payments are made from district funds instead of from county funds. SPECIAL CHARTER DISTRICTS The preceding paragraphs under III — Distribution by Term — have been prepared primarily from the standpoint of the preparation of the May Budget, disbursement of funds, and the making of the annual financial report of the county. The general suggestions below pertain to these matters in the Special Charter districts. A. CURRENT EXPENSE FUND 61. GENERAL CONTROL: 611. Salary: City Superintendent — The suggestion made above under 611 should be followed here. 612, 613, 614, 615, 617, 618. Prorate annual need or expenditures ac- cording to term. 616. Salary: City School Treasurer— The expense, if any, for this pur- pose would be in the handling of local tax funds. The cost would appear in the extended column. 32 Public School Funds in North Carolina 62. INSTRUCTIONAL SERVICE: 621. Salaries: Elementary Teachers ) 622. Salaries: High School Teachers C Based on ado P ted 623. Salaries: Principals and Supervisors ) county schedule 624. Instructional Supplies — Prorate annual cost according to term. 63. OPERATION OF SCHOOL PLANT: 631. Wages of Janitors and Others \ 632. Fuel f Prorate annual cost accord- 633. Water, Light, Power ( ing to term 634. Janitors and Supplies ' 64. MAINTENANCE OF PLANT: 641. Repairs to Buildings and Grounds 642. Repairs and Replacements, Furniture, / p . , -,- Instructional Apparatus 643. Repairs and Replacements, Heating, Lighting, Plumbing, Equipment to term 65. FIXED CHARGES: 651. Rents — If the term does not affect the cost, the charge would be against the six months' term. 652. Insurance — Six months' term charge. 66. AUXILIARY AGENCIES:— Prorate according to term. B. CAPITAL OUTLAY FUND 68. CAPITAL OUTLAY: 681, 682. New and Old Buildings — Two-thirds or three-fourths of the cost of buildings in the charter district should be carried in the six months' term and the remainder in the extended term, the division to be determined by the length of term. As a rule, the larger charter districts put up buildings of a more expensive type than the county furnishes; consequently, this is probably a reasonable rule to follow. 683, 684. Libraries and Trucks — Prorate for charter districts accord- ing to term. C. DEBT SERVICE FUND Prorate expenditures on basis of term, unless the county has taken over the building indebtedness of the special charter district. Public School Funds in North Carolina 33 IV— DISTRIBUTION OF INCOME BY TERM COUNTIES For counties, the income from county sources is an income to the six months' term, except the income from a special county-wide tax which is an extended term item. The income from district sources, with excep- tions, is an income to the extended term in rural schools. CHARTER DISTRICTS Income to charter districts from the county for the six months' term will be entered in the six months' term column. Income from a county- wide special tax is a credit to the extended term. Income to charter districts from sources other than the county is an extended term income. If the budget or account for the six months' term does not balance because of expenditures in excess of the county standard, a transfer of funds from the special charter district extended term funds will be made to make up the difference. PART II SCHOOL ACCOUNTS The account forms for the public school fund are prepared to follow closely the receipt and disbursement items outlined in the May budget forms. The expenditures from county funds, by term, should be accounted for separately from funds of the local district. FORMS There have been prepared by the State Superintendent of Public In- struction three forms for use in keeping accounts in accordance with the 1927 budget law: voucher form, receipt and disbursement register form, and certain ledger and miscellaneous forms. I_VOUCHERS 1. Triplicate — The voucher form, 9x7 1 /£ inches, has been printed in triplicate, for use as follows: Original: For payee Duplicate: County accountant's copy Triplicate: Superintendent's copy 2. Three Funds — The voucher forms have been printed in three colors: one color for the county funds, one color for the district funds, and a third color for special charter district funds. For County Funds — The county funds are divided into two divisions for purposes of disbursement and the voucher forms are made for use according to the signatures required by law: (a) Those county funds reserved to the county board of education can be paid out only on warrants signed by the chairman and secre- tary of the County Board of Education. A voucher has been pre- pared for such use and contains space for these signatures only. (b) Those county funds for salaries for instructional service and other regular employment in districts may be expended only on a properly executed order signed by a majority of the district com- mittee, one of whom shall be the secretary, and countersigned by the county superintendent. Another county voucher form has been prepared for the signatures necessary under this provision. For District Funds — Special district funds may be paid out by the treasurer only on a properly executed order signed by a majority of the district committee, one of whom shall be the secretary, and counter- signed by the county supei'intendent. This form is the same as the one in the preceding paragraph, except as to color. For Special Charter Districts — These funds will be expended in ac- cordance with the charter of the district. 3. Method of Issuance: The practice in the State as to the origin of vouchers varies. On account of the number of items in the voucher regis- ter, the register has been divided into three sections for county funds and three sections for local district funds: (a) current expense, (b) capital outlay, (c) debt service. For example, in county funds, all vouchers for Public School Funds in North Carolina 35 current expense would carry a series of numbers; capital outlay another series of numbers; and debt service another series of numbers. Some coun- ties have found it preferable to originate all vouchers in the office of the county superintendent in order that all financial records pertaining to public school expenditures will be consolidated and complete in one office. 4. Information on Voucher — On the voucher sufficient information should be placed (a) to identify all items of expenditure, (b) to determine the fund or appropriation to which the amount of the voucher is to be charged, (c) to trace the entry in all the records connected with the trans- action, (d) to give the superintendent and board of education such detail of costs as to school units or plants or items as would better aid in the administration and operation of the schools. H—VOUCHER AND RECEIPT REGISTERS One voucher and receipt register form has been prepared which can be used by the county superintendent in connection with county funds as well as local district funds. This form can be used also by the superintendents in special charter districts. The county superintendent can distinguish his county fund forms from his district fund forms by stamping or writing in at the top of the form the words, in large letters, "County Funds" or "Dis- trict Funds." Since it is necessary for county superintendents to keep county funds separate from district funds, two registers will be necessary, each of which will have three sections: County Fund Register: A. Current Expense Fund B. Capital Outlay Fund C. Debt Service Fund District Fund Register: A, B, C (the same funds). At the end of each month, items of expenditure or receipt can be ob- tained in detail from the register. For example, the expenditures for any item under general control is accessible as soon as the column is added as well as the whole of general control; also, the total of current expense disbursements for the month is available at the bottom of the register. Ill— LEDGER AND MISCELLANEOUS ACCOUNTS The ledger and miscellaneous account forms which are different or in addition to those used heretofore are: 1. District Account Form — This form has been prepared for use in keeping a record of local district funds. Space has also been provided for the record of county funds which are spent in districts (if such records are desired). 2. Monthly Statement of Cash Needs — The form has been prepared in accordance with Section 194 of the 1923 School Code as amended by the Legislature of 1927 (see Section 16, Chapter 239, Public Laws, 1927). 3. Miscellaneous — Other supplementary forms for purchases, expendi- tures, and other necessary items will be determined by each superintendent. PART III SCHOOL AUDITS (Note — For the purpose of securing uniformity in the size of the Audit Reports, it is requested that audits be made on paper which can be bound in a size not larger than 9 inches by 12 inches.) I—SCHOOL AUDIT LAW The law relating to school audits is repeated below for the convenience of those concerned (1927 law). "Sec. 198. County Board of Education to have accounts of the board of education and the county treasurer of the public school fund audited. — On or before the first day of August of each year the county board of educa- tion shall cause to be audited the books of the treasurer of the county school fund and the accounts of the county board of education, and shall provide for the cost of the same, where a county auditor is not provided by special statute, out of the current expense fund. The auditor's report shall show: "(a) For six months school term: (1) Sources of revenues and purposes for which expenditures were made; (2) comparison of approved May Budget with the actual transactions; (3) statement of salary paid each teacher, principal, supervisor, or superintendent, and all other employees employed in the county system, showing what part was paid out of the state and county six months' school fund, and what part was paid out of the local tax funds; (4) the auditor shall compare the expenditures with the budget approved by the State Superintendent of Public Instruction, and report whether all salaries and other expenses have been paid in accordance with law; (5) the auditor shall check the average daily attendance by districts as shown in the budget against the monthly reports from the district, listing the high school and elementary school average daily attendance separately, and including a statement covering the average daily attendance maintained during the scholastic year which the financial transactions cover and also the average daily attendance maintained during the year next preceding the year covered by the financial transactions contained in the audit; (6) statement of out- standing indebtedness, including county school bonds, amounts due the State Board of Education, and all unpaid accounts; (7) appraisal of all school property; and (8) all other items which will aid in making a complete audit. "(b) For local tax districts: In similar details, the audit of the county board of education shall include accounts of local tax dis- tricts and special county taxes. "(c) For special charter districts: In like manner and in similar details, unless otherwise provided in special act, the board of trustees of each special charter district shall cause to be audited the accounts of the treasurer and board of trustees of the special charter dis- tricts." "At least a consolidated statement of the report of the auditor shall be published in some newspaper circulating in the county, or in bulletin form, and one copy of the complete report shall be sent to the State Superin- Public School Funds in North Carolina 37 tendent of Public Instruction, and one copy shall be given to the chairman of the board of county commissioners, and one copy to the chairman of the county board of education. "If the county board of education or special charter district board of trustees shall fail to have all accounts audited as provided herein, the State Superintendent shall notify the State Auditor, and said State Auditor shall send an auditor to said county and have the accounts audited in accordance with the provisions of this section, and all expenses for the same shall be paid by the county board of education or the board of trustees, as the case may be." XI— SCOPE OF AUDIT Detail suggestions are not made concerning the schedules for (1) com- parison of approved budgets with actual expenditures, (2) comparison of approved budgets with funds levied by the county commissioners or special charter district tax levying body, (3) reconciliation with treasurer, (4) general county revenue, (5) special local taxes (by districts), (6) summary of cash balances, (7) general statement of funds, (8) balance sheet, (9) and other necessary statements. Suggestions are made below concerning certain schedules which are in addition to those mentioned at the beginning of this paragraph. Ill— SUGGESTED SCHEDULES I. Statement of Receipts and Disbursements. The annual financial report forms, prepared in accordance with the classification of expenditures under the 1927 law, are forwarded annually to county and city superintendents. Attention is called to the fund balances as reported in the last annual report as of June 30, which should check with the amounts reported at the beginning of the new year. II. Schedule of Salaries under Instructional Service. This schedule should be set up to include at least the following columns of information: 1. Township, district number, name of school. 2. Name of teacher. 3. Position (grade). 4. Certificate (H. S. T. A-4). 5. Monthly salary: a. State Salary Schedule— If the adopted county schedule is dif- ferent from the state schedule, an additional column showing the county schedule should be added. b. Actual salary paid per month. 6. Months taught and paid. 7. Total salary paid: a. Six months' Term: (1) County and State funds. (2) Local tax funds. (3) Total. b. Extra Term: (1) Local tax funds. c. Total (annual) — all funds. 38 Public School Funds in North Carolina III. Schedule of Salaries — Miscellaneous. This schedule should contain the salaries of all regular employees other than those in the preceding schedule. This would include 611-1, 611-2, 613, 617, 631, 641 (if any); 661-1 and 662 (if any). 1. Classification of salary and names of employees under each classi- fication. 2. School unit — Designate school to which the person is attached if employed in connection with a school or schools. 3. Name of position or duty. 4. Full or part-time employee (designate proportion). 5. Number months employed and paid. 6. Monthly salary. 7. Annual amount paid: a. From county funds. b. From district funds. c. Total. IV. Term and Average Daily Attendance. 1. Township, number district, name of school. 2. For school year next preceding current year. a. Length of term: (1) High school (in days). (2) Elementary school (in days). b. Average daily attendance: (1) High school: For 6 months' term (first six months of the school year). For entire term. (2) Elementary school: For & months' term (first six months of the school year) . For entire term. 3. For current year (being audited). a. Length of term: (1) High school (in days). (2) Elementary school (in days). b. Average daily attendance: (1) High school: For 6 months' term (first six months of the school year). For entire term. (2) Elementary school: For 6 months' term (first six months of the school year). For entire term. The schedules covering the indebtedness of schools, both county and district obligations, should be set up in such way that essential information for proper administration of the schools will be available to the superin- tendent of schools and to the board of education. Public School Funds in North Carolina 39 V. Detail of Indebtedness to the State Board of Education, June 30, (specify year). This schedule can be divided into two sections: The first section for the State Literary Fund and the second section for the Special Building Fund. The columns for items for both funds would be the same. 1. Information about notes: a. Date of notes. b. Amount of original loan. 2. Township and district — This information will not be necessary except in counties in which all or part of the State loan is paid from district funds. 3. Principal unpaid June 30, (at close of year preceding year being audited). 4. Notes made to State Board of Education during fiscal year. 5. Principal paid during fiscal year being audited. 6. Balance principal unpaid June 30 (specify year). 7. Balance — Obligation of: a. County funds. b. District funds. VI. Schedule County School Bonds Outstanding, June 30 (specify year). This schedule would include all county-wide and all district bonds which have been taken over by the county. 1. Purpose of bonds— Township, district. 2. Number of bonds. 3. Denomination of bonds. 4. Date of bonds. 5. Interest: a. Rate of interest. b. Payable — annually or semi-annually. 6. Amount of original issue. 7. Bonds outstanding June 30 (specify year). 8. Bonds issued during fiscal year. 9. Bonds retired during year (specify year). 10. Bonds outstanding June 30 (specify year), include bonds issued during year. 11. Sinking fund, June 30 (specify year). 12. Maturity and payments of bonds: a. Date of maturity. b. Place payable. VII. Schedule of District School Bonds Outstanding, June 30 (specify year). The items in this schedule would be the same as for county bond obligations. VIII. Schedule — Summary of State Loan and Bonded Indebtedness- County and District, June 30, 1927. This summary will show concisely the obligations of the county as a whole and the obligations which are payable from local district funds. 40 Public School Funds in North Carolina 1. Nature of Indebtedness — The items in this column are as follows: State Literary Fund, Special Building Fund, County Bonds or long term indebtedness, District Bonds, and other types of long term obligations. 2. Amount of obligations of county. 3. Amount of obligations of districts. 4. Total. IX. Schedule of Outstanding Accounts, June 30 (specify year). At the end of the fiscal year being audited, there will probably be some outstanding accounts, which are obligations of the county or of local districts. Every effort should be made to pay within each fiscal year all obli- gations within the year. The suggestions below are made with the idea that the schedule will be made in two sections: (1) items payable from county funds, and (2) items chargeable to district funds, the latter to be designated by districts. This schedule would include unpaid accounts at end of year being audited. 1. Township and district (for use in case item is an obligation to dis- trict funds). 2. Date of account. 3. Firm or person to whom account is due. 4. Account classification or code. 5. Amount of account. 6. Amount chargeable to: a. County funds. b. District funds. X. Schedule of Local District Funds. The items of this schedule should be in such detail that the financial transactions will be available and the condition of the local funds of each district will be determined (see IX above). XL Schedule of School Properties, June 30 (specify year). Two schedules: One for white schools and the other for colored schools. 1. Township, district number, name of school. 2. Value of sites. 3. Value of buildings. 4. Value of equipment. 5. Total. XII. Schedule of Transportation Equipment, June 30 (specify year). 1. Description of truck: a. Kind. b. Capacity in tonnage and pupils. 2. Number years operated to June 30, (specify year). 3. Purchase price. 4. Present value. UNIVERSITY OF N.C. AT CHAPEL HILL 00034026036 This book may be kept out one month unless a recall notice is sent to you. It must be brought to the North Carolina Collection (in Wilson Library) for renewal. ,A